Administrative Assistant – Literacy Services

The City of Fond du Lac is accepting applications for the position of Administrative Assistant at the Public Library. This part-time position reports directly to the Literacy Coordinator and performs a variety of high-level clerical duties including preparing reports, scheduling meetings, responding to letters and emails, and drafting memos. The Administrative Assistant works with a high degree of independence and responsibility, and must be self-directed to complete monthly tasks in a timely manner.

Various duties include: assisting the Literacy Coordinator in developing and coordinating activities of Fond du Lac Literacy Services; preparing and disseminating materials related to these activities; maintaining certain aspects of the budget by working with the Literacy Coordinator to calculate donations and track expenses; Ensures each inquiry to Literacy Services receives a timely response; Assists the Literacy Coordinator with student, tutor, and community communications via in-person, virtual, and social media; Maintains the database, communication, and placement of volunteer staff for relevant activities and upcoming events as directed by the Literacy Coordinator; and Provides office management, including report writing, setting appointments, making telephone contacts, scheduling and coordinating office volunteers; and other duties as needed..

Responsibilities include: providing administrative support to the Literacy Specialist that requires the exercise of discretion and independent judgment as well as confidentiality; providing office management that includes report writing, setting appointments, make telephone contacts, scheduling and coordinating office volunteers, and other duties as needed.

Requirements include: High school diploma or equivalent; ability to maintain confidentiality of sensitive information; ability to carry out job duties and tasks without close supervision; knowledge of general office procedures; strong oral and written communication and interpersonal skills; strong organizational and time management skills; ability to work cooperatively and effectively with literacy and library staff, students, tutors, volunteers and Board of Directors; ability to utilize microcomputers and necessary software; ability to keyboard/type at an acceptable level; have accuracy with numbers and data; be a strong team player; be willing to support the mission of Fond du Lac Adult Literacy Services, Inc.; ability to function well under pressure; and ability to utilize proficiency in Microsoft Office & Google products including Word, Excel, Outlook; and web based products such as Facebook, Instagram, and Zoom.

Evening and weekend hours may be required in this position.
Bilingual English and Spanish preferred.

This position averages 16 hours per week. Starting salary is $19.27/hour. Open until filled with submissions reviewed upon receipt.

Job Type: Part-time

Pay: $19.27 per hour

Expected hours: 16 per week

Schedule:

• Day shift
• Evening shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Fond du Lac, WI 54935: Relocate before starting work (Required)

Work Location: In person

Salary : $19