Business Support III

POSITION TITLE: Business Support III (Full-Time Regular) (Classified)
REQUISITION #: req7988
DEPARTMENT: Ut Water Systems Engr Div
LOCATION: UTILITIES SERVICE CTR - BLDG A
BENEFIT CATEGORY: Classified (Non-CBU)
EMPLOYMENT TYPE: Full-Time Regular
ANNUAL SALARY RANGE: $45,436.00 - 68,154.00 (Salaries are paid biweekly)
ANNUAL ANTICIPATED HIRING RANGE: $51,000.00 - 62,000.00 (Salaries are paid biweekly)
SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 2/17/2025.

You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile. Post-offer background check and motor vehicle report required.

Why Work For the City of Fort Collins?

• Medical, dental, vision (for self, spouse, domestic partner, children) – eligible on the 1st of the month following date of hire
• Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires
• Retirement company contributions – after 6 month probation period and immediate vesting
• Flexible spending: Medical expenses FSA, dependent FSA or both
• Employee Assistance Program: counseling, legal, financial assistance
• Life insurance, short-term and long-term disability
• Wellness program, workout facilities
• Employee/family onsite health clinic
• Learning and development opportunities at all levels in the organization with opportunities for career mobility
• Collaborative work environment

Job Summary

The Business Support III position at the City of Fort Collins One Water Utility involves providing comprehensive administrative and operational support to the Director of Water Field Operations and various Division Managers and Staff within the Department. Responsibilities include managing office activities, maintaining supplies, coordinating meetings and events, involvement with special projects, processing and accounting of Department purchasing as well as hands-on execution of miscellaneous tasks. The role requires strong organizational skills, attention to detail, proficiency in office software applications, excellent communication skills, and the ability to work effectively both independently and as part of a team. The Business Support III plays a crucial role in ensuring the smooth operation of administrative functions within the utility and contributing to its overall success.

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

• Provides responsive customer service to internal and external customers as the entry point for departmental inquiries
• Coordinates, administers, and monitors progress of department, division, and/or City processes, programs or projects
• May compose and perform detailed editing of memos, letters, correspondences, documents, and reports
• Coordinates distribution of information, including DocuSign signatures, and provides assistance to employees, management and/or the general public
• May coordinate and schedule special events, department meetings, travel schedules and reservations
• Coordinates and oversees office functions and standard operating procedures
• Develops, compiles, and maintains files, records, reports, spreadsheets, and databases as requested
• Purchases and monitors consumption of office supplies and inventory
• Coordinates and administers special projects as assigned
• Conducts research, compiles and prepares records or reports
• Performs technical work associated with various business, financial, or budget processes within the department
• Acts as liaison to other City offices
• May provide administrative support to a board or commissions, internal committees, and City Council ad-hoc committees including agendas and minutes, which may include some regular evening or morning meetings
• May conduct financial transactions, such as accounts payable, invoicing, cash reconciliation, journal entries, claims processing, travel expenses, purchase requisitions, or payroll.

Management Responsibilities

No

City Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
• A desire and ability to utilize digital tools for organizational information, individual, and teamwork.

Required Knowledge Skills and Abilities

• Ability to work with limited supervision and exercise independent judgment
• Knowledge of principles of project management; ability to manage time, organize and prioritize work effectively
• High level knowledge of standard office software, including word processing and databases, specifically Microsoft Office 365 programs such as Outlook, Word and Excel
• Ability to operate more complex software for spreadsheet development
• Effective oral and written communication; excellent grammar, proofreading and editing skills
• Basic knowledge of accounting and financial concepts, purchasing, budget, and finance management
• Ability to establish and maintain effective working relationships with citizens, customers, other agencies, City departments, and staff
• Ability to take minutes as part of appointed Boards or informal internal committees or boards as assigned, including posting agendas and notices, meeting logistics, meeting minutes, and general group communications

Required Qualifications

Experience Requirements

• Minimum five years related experience; or equivalent combination of education and experience.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Certifications/Licenses/Specialized Training

• Valid driver’s license.

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Business Support III

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to race, color, religion, creed, national origin or ancestry, sex, sexual orientation (including perceived sexual orientation), gender identity and expression, disability, age 40 years or older, pregnancy or related condition, genetic information, and, in certain specific circumstances, marriage to a coworker or any other status protected under federal, state, or local law.

BACKGROUND CHECK AND MOTOR VEHICLE REPORT REQUIRED

Note: Some information in your application may be public information under the Colorado Open Records Act.