What are the responsibilities and job description for the Financial Administrator (Human Resources) position at City of Fort Lauderdale, FL?
This is responsible financial and administrative work of considerable difficulty providing financial administrative support services in an assigned department or a large division.
An employee in this class supervises various financial activities of a department or large division and performs complex financial and budgetary work including interpreting trends, coordinating and participating in the preparation and control of annual municipal capital budgets, preparing financial statements and reports, projecting revenues and expenditures, maintaining and developing accounting control procedures, composing and recommending ordinance changes, conducting special studies, projects, and programs, and corresponding with vendors, citizens, contractors, consultants, other departments, private companies and other governmental organizations.
An employee in this class exercises considerable initiative and independent judgment in the performance of work activities. Work is reviewed by periodic conferences, audits, studies, general feedback, written reports, and results achieved.
This is a classified position covered by the Personnel Rules. This job classification is in Management Category IV for benefits purposes.
An employee in this class supervises various financial activities of a department or large division and performs complex financial and budgetary work including interpreting trends, coordinating and participating in the preparation and control of annual municipal capital budgets, preparing financial statements and reports, projecting revenues and expenditures, maintaining and developing accounting control procedures, composing and recommending ordinance changes, conducting special studies, projects, and programs, and corresponding with vendors, citizens, contractors, consultants, other departments, private companies and other governmental organizations.
An employee in this class exercises considerable initiative and independent judgment in the performance of work activities. Work is reviewed by periodic conferences, audits, studies, general feedback, written reports, and results achieved.
This is a classified position covered by the Personnel Rules. This job classification is in Management Category IV for benefits purposes.
ESSENTIAL JOB FUNCTIONS
Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.
- May supervise the work of assigned staff; delegate and review assignments; conduct performance evaluations
- Participates in the formulation, preparation, and control of a department or a large division budget; compiles revenue and expense projections; completes periodic financial and operating reports
- Reviews accounting and auditing reports, capital requisitions, federal applications, contracts, grants, and payroll changes for accuracy and conformance to federal, state, and local requirements
- Monitors revenues and expenses; plans for the following fiscal year; reports on financial status
- Reviews rates and analyzes billing levels for consistency with costs and conformity to applicable regulations
- Analyzes and interprets trends for budgetary and planning purposes
- May forecast the impact of department’s capital improvement budgets and recommend short- and long-term financial strategies
- Manages and reconciles department procurement card (P-card) program
- Consults with and advises management regarding policies, procedures, funding requests, expenditure levels, revenues, budget justification and narratives, cost cutting alternatives, and budget problems and procedures
- May assist with the development of Commission Agenda Memos (CAM)
- May assist in the development of bid specifications for contracts and perform the duties of contract administrator
- Acts as department liaison to Department of Management and Budget
- Supervises procurement and process approval
- Supervises and coordinates project budgetary control, capital and operating budgets, purchasing/inventory, and customer service; processing purchases for the General Fund.
- Serves as department procurement liaison with procurement office regarding procurement/purchasing policies, procedures and activities.
- May be responsible for reviewing and approving payments for capital improvement projects; may monitor accounting reports to ensure that shared revenues are being appropriately apportioned; may serve as liaison to auditors regarding financial management and accounting practices.
- Participates in the formulation, preparation and control of a department or a department budget; compiles revenue and expense projections, and periodic financial and operating reports; may suggest changes to charges, rates, and city ordinances; coordinates tracking and deposit of department revenue.
- Consults with and advises management regarding policies, procedures, funding requests, expenditure levels, revenues, budget justification and narratives, cost cutting alternatives, and budget problems and procedures.
- May review rates, analyze billing levels for consistency with costs and conformity to applicable regulations, and analyzes and interprets trends for budgetary and planning purposes; may forecast the impact of department's capital improvement budgets and recommend short and long term financial strategies.
- May assist in the development of bid specifications for contracts and perform the duties of contract administrator.
- May research, obtain, monitor and administer grants as well as apply for grant reimbursements.
- Composes correspondence and memoranda, may prepare drafts of ordinance changes, conduct meetings and may represent the department at meetings and conferences.
- Performs related work as required.
JOB REQUIREMENTS & WORK ENVIRONMENT
- Must be a current full-time permanent employee of the City of Fort Lauderdale.
- Bachelor's degree in public administration, finance or accounting or closely related field.
- A minimum of three (3) years of experience in accounting, finance, or related field.
- Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education.
- If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form (J-204) to the online application.
PREFERENCES:
- Prior governmental experience highly preferred.
- Demonstrated experience with analyzing and interpreting trends for budgetary and planning purposes.
- Experience in the development of bid specifications for contracts and performing contract administrator duties.
- Experience with procurement approval process.
As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.
PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
HOW TO APPLY/ VETERAN INFORMATION
Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.
The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.
Veterans' preference per Florida law. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form (J-204) to the online application.
The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.
