What are the responsibilities and job description for the Administrative Assistant-Public Works- (Environmental Services) position at City of Fort Lauderdale?
The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. The Public Works Utilities Division (Dispatch) is seeking a highly qualified, motivated Administrative Assistants to support the team by performing administrative services.
In this role you must be able to communicate clearly and professionally in both written and verbal communication. The Administrative Assistant will also assist management with administrative tasks such as tracking and compiling information of interest; prepares various reports detailing the administrative information handled by the position; reads and answers correspondence; handle confidential information.
This job classification is included within the bargaining unit represented by Teamsters Local Union 769 and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769.
- Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility
- Processes and proofreads a wide variety of reports, letters, memoranda, and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities
- Maintains a calendar of activities, meetings and various events, coordinates activities with other City departments, the public and outside agencies
- Screens office and telephone callers; provides front counter assistance, including accepting applications providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities
- Attends a variety of meetings; prepares and compiles agenda packets; takes and prepares minutes; transcription; disseminates information, as appropriate
- Maintains detailed and accurate records; provides, creates, and submits reports as required
- May prepare and maintain payroll for assigned division
- Maintains department filing, records and rosters; develops, implements, and modifies filing systems
- Operates a variety of office equipment including copiers, facsimile machine, and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing
- Maintains inventory of supplies; obtains estimates for ordering purposes; orders supply as needed; ensures compliance of policies and procedures
- Prepares a variety of documents for the purchase of supplies and equipment
- Performs related work as required
- Have successfully completed at least two (2) years of college coursework in business administration, public administration or a related field from an accredited college;
- Must possess at least one (1) year performing intermediate administrative work. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for one year of the required education.
- If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form(J-204)to the online application.
Advanced skill level with Microsoft Excel, Microsoft Word and Adobe Acrobat
Administrative support experience that directly relates to the essential duties of the position. Previous Dispatch and/or Customer Service call center experience highly preferred. Knowledge of See ClickFix, Cityworks, and Cayenta software is preferred.
As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.
Shifts could be any time during a 24-hour period, seven days a week and may include holidays.
Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.
The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.
Veterans' preference per Florida law. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form (J-204) to the online application.
Salary : $24 - $37
