Part-Time Administrative Assistant - Community Enhancement and Compliance

Position Summary

The Community Enhancement and Compliance Division seeks a Part-Time Administrative Assistant.

This Administrative Assistant position supports the Community Enhancement and Compliance Division by performing administrative services. Tasks include but are not limited to tracking and compiling information of interest, preparing various reports detailing information, reading and answering correspondence, customer service, and sometimes handling confidential information.

This is a Non-classified "at-will" position and not subject to Civil Service Rules or any collective bargaining agreement.

Essential Job Functions

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility
• Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities
• Maintains a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies
• Screens office and telephone callers; provides front counter assistance, including accepting applications providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities
• Attends a variety of meetings; prepares and compiles agenda packets; takes and prepares minutes; transcription; disseminates information, as appropriate
• Maintains detailed and accurate records; provides, creates and submits reports as required
• May prepare and maintain payroll for assigned division
• Maintains department filing, records and rosters; develops, implements and modifies filing systems
• Operates a variety of office equipment including copiers, facsimile machine and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing
• Maintains inventory of supplies; obtains estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures
• Prepares a variety of documents for the purchase of supplies and equipment
• Performs related work as required
  
  

Job Requirements & Work Environment

MINIMUM JOB REQUIREMENTS:

• Have successfully completed at least two (2) years of college coursework in business administration, public administration, or a related field from an accredited college;
• One (1) year performing intermediate level administrative work.
• Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for one year of the required experience or education.
• If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form (J-204).to the online application.
  
  

Prefered Qualifications

• Skilled in Microsoft Office software including Word, Excel, Outlook, and PowerPoint
• Accurate typing speed of at least 40 wpm
• Knowledge of building, construction, or code compliance terminology
• Experienced in customer service
• Knowledge of and/or use of the Land Management Platform Accela
  
  

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

Physical Standards Required To Perform Essential Job Functions

The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time.

How To Apply/ Veteran Information

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.

The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.

Veterans' preference per Florida law. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form (J-204). to the online application.

The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.

Click here for an overview of employment information including our benefits package.

Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale. Click here for more information or to see if you qualify.

In addition to the competitive benefits package and salary, the City of Fort Lauderdale participates in the Florida Retirement System (FRS) which offers an investment option and a pension option and requires a 3% contribution from employees. All new City of Fort Lauderdale employees are automatically enrolled in FRS. Click here to view additional information on the Florida Retirement System.

01

What is the highest level of education you have completed?

• High School or Equivalent
• 1 year of college
• Associates Degree or 2 years of college
• 3 years of college
• Bachelors Degree
• Masters Degree or higher
• None of the Above
  
  

02

Do you currently work for the City of Fort Lauderdale? If so, indicate status.

• Part-time City employee
• Full-time employee under Teamsters Contract
• Full-time employee under other contract or management
• Not a City Employee
  
  

03

How much experience do you have working in local government? (City, County, etc.)

• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 or more years
• No experience
  
  

04

How many years of administrative work experience do you possess?

• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 or more years
• No experience
  
  

05

How many years of experience do you have in the building, construction, and/or code compliance fields?

• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 or more years
• No experience
  
  

06

How many years of paid, full-time work experience do you possess which primarily involve one or more of the following: 1. The development of new or revised procedures, 2. policies, methods, forms, etc.; organizational procedural studies; 3. evaluations of operations effectiveness; 4. assisting in the solution of administrative and management problems?

• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 or more years
• No experience
  
  

07

How many years experience do you have evaluating processes and workflows?

• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 or more years
• No experience
  
  

08

How much customer service experience do you possess?

• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 or more years
• No experience
  
  

09

How much technical support experience do you have coordinating multiple meetings, meeting rooms, and calendar invites?

• Less than 1 year
• 1 year
• 2 years
• 3 - 4 years
• 5 or more years
• No experience
  
  

10

How much experience do you have updating City Websites, Setting up Zoom or Microsoft Teams, and general IT coordination when needed?

• Less than 1 year
• 1 year
• 2 years
• 3 - 4 years
• 5 or more years
• No experience
  
  

11

How many words per minute can you type accurately?

• No typing experience
• Less than 25 words per minute accurately
• 25- 39 words per minute
• 40 - 59 words per minute accurately
• 60 or more words per minute accurately
  
  

12

Please indicate your skill level with Microsoft Word.

• Beginner (basic functions)
• Intermediate (formating sections, inserting page and section breaks, page numbers, etc.)
• Advanced (includes mail merges, tables, etc.)
• No experience
  
  

13

Please indicate your skill level with Microsoft Excel.

• Beginner (basic functions)
• Intermediate (includes using formulas, making charts and graphs, etc.)
• Advanced (includes using VLOOKUP, pivot tables, etc.)
• No experience
  
  

14

Please indicate your skill level with PowerPoint or other equivalent presentation software.

• Beginner (basic functions)
• Intermediate (includes creating custom templates, designing table layout,etc.)
• Advanced (includes inserting tables, charts, audio into a presentation, etc.)
• No experience
  
  

15

What is it about this position that interests you as compared to your current position?

• Required Question