Parks Clerk - (Night Shift) Full Time

Job Description : SUMMARY

Working under the direction of the Parts Manager, incumbent orders, receives and acquires parts and shop supplies for a very diverse fleet of approximately 2,200 units that include cars, trucks, vans, SUVs, mid and heavy-duty dump trucks, fire trucks, small and large construction equipment, sewer equipment, hydraulic systems, street sweepers, tractors and mowing equipment. The incumbent is expected to exercise good judgement, independence, initiative, and professional expertise in conducting day-to-day operations. All work duties and activities must be performed in accordance with the City safety rules and operating regulations, policies and procedures as well as federal, state, and local regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the ability to interact with the public, City incumbents, and outside agencies with patience, tact, respect, and professionalism and the following. Other duties may be assigned.

• Issues parts, shop supplies and tools from inventory to Technicians and other city departments as needed
• Calls and answers a high-volume of telephone calls to and from vendors; helps the continuous flow of Technicians at the parts window throughout the day;
• Orders, receives, inspects, counts, verifies and signs for parts and supplies transactions from vendors
• Coordinates with Parts Manager to complete inventory control records accurately
• Maintains and completes orders daily to keep Federal Signal, Pro-Guard / Safety Systems inventory in good standing
• Documents special order parts and supplies and updates expected delivery times with Operations Manager
• Secures the parts room to authorized personnel only
• Commutes to and from various vendors in city-owned vehicles to obtain parts and supplies
• Cleans and organizes shelves, bins, racks, etc. maintains a clean and orderly parts room
• Processes and documents warranty claims, core and parts returns
• Coordinates with operations for daily parts received reports and reconciliation
• Enters data accurately into Faster software, including, but not limited to, parts descriptions, warranties, orders, receipts, issues, etc.
• Follows purchasing guidelines administered by Operations according to state and local purchasing rules
• Researches products before purchasing to provide the city with the best availability and cost options
• Participates in educational opportunities; reading manufacturers' publications to further industry knowledge
• Possesses advanced knowledge of automotive, truck and construction equipment parts
• This is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the fleet.

MARGINAL FUNCTIONS

Porters equipment as needed

PERFORMANCE EXPECTATIONS

The incumbent is responsible to manage their performance in accordance with this job description and the performance expectations provided to them by management. If at any time the incumbent is unsure of their role or specific responsibilities, it is the incumbent's responsibility to refer to their job description and ask for clarification from their supervisor. Management will work with the incumbent, as needed, to ensure performance expectations are clearly communicated and performance goals are achieved.

SUPERVISORY RESPONSIBILITIES

This position does not have any supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and / or EXPERIENCE

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid Indiana driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee performs moderately complex, relatively standardized tasks using necessary tools and equipment as required to perform work duties. The employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand; walk; sit; climb or balance; and stoop, kneel, crouch, or crawl. Performs assigned duties which require pushing, pulling, and reaching regularly for sustained periods and bending, twisting, climbing, and lifting up to 50 pounds on a regular basis, physical effort involves moderate lifting of tools and materials. Effort is exerted for sustained periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee the employee has moderate exposure to dust, grease and extreme temperatures and severe weather conditions. The employee is occasionally exposed to extreme cold and extreme heat. The noise level in the work environment is usually loud.