Administrative Assistant - Police Dept.

Salary : $30.74 - $37.37 Hourly

Location : Fountain Valley, CA

Job Type : Non-exempt FLSA

Job Number : 2025-09

Department : Police

Opening Date : 02 / 11 / 2025

Closing Date : Continuous

Description

Administrative Assistant

Click here : Join Our Team!

Scan me below :

THE CITY OF FOUNTAIN VALLEY

The City of Fountain Valley is nestled in the heart of Orange County. With approximately 60,000 residents, we are a mid-sized full service Police Department that proudly serves our wonderful community with courage, duty, and commitment. With City events like our Summerfest and National Night Out, we actively participate alongside community members to build a safe and vibrant City. The City of Fountain Valley is only 7 miles from the beach with countless restaurants, entertainment venues, shopping center, and Disneyland within 15 miles radius of the City providing many options for a rich work-life balance.

FOUNTAIN VALLEY POLICE DEPARTMENT

The Fountain Valley Police Department's mission is to demonstrate the courage to protect life and property in our community. The duty to provide the highest quality of service in a fair, impartial and ethical manner and the commitment to take a leadership role in providing public safety and quality of life in a manner that will preserve the public trust.

The Police Department is comprised of dedicated professionals including the Chief of Police, 2 Captains, 3 Lieutenants, 1 Support Services Manager, 10 Sergeants, 9 Corporals, 39 Police Officers, 9 full-time Dispatchers and 1 part-time Dispatchers, Crime Analyst, Identification Technician, Record Clerks, Community Services Officers and administrative staff.

CLASS DEFINITION :

Perform a wide variety of administrative staff functions in the support of a department; coordinates and schedules department activities; completes research and analysis; drafts a variety of reports and other correspondence; and perform other duties as assigned.

SUPERVISION RECEIVED AND EXERCISED :

The incumbent works under the general supervision of the Department Director and may exercise functional supervision over clerical, part-time, or volunteer staff.

Job Overview

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Plan and organize the general business operations of the department; formulate, affect, interpret and / or implement management policies or operating practices, policies and procedures to expedite work flow and processes and to facilitate the implementation of policies and programs.

Provide administrative support to a Department Director; answer department telephones, receive visitors, proofread documents, process mail and maintain the department's records management system.

Process responsible administrative details not requiring the immediate attention of the supervisor; initiate and maintain contact with individuals, groups and agencies; receive and investigate complaints; represent and act for the supervisor in accordance with broad guidelines and good judgment.

Conduct research, analyze data, and prepare written and / or oral conclusions and recommendations on assigned projects, including preparation of Council Action Reports; assist in the preparation of grants; and observe operations and prepare forms, procedures, manuals, and regulations aimed towards more effective methods of operation.

Assist in the preparation of the annual budget, compile budgetary data and track account expenditures.

Operate a computer and must be proficient at an intermediate or advanced level, in the use of Word, Excel, PowerPoint, Outlook or similar computer software. Proficient in the use of Access and Publisher is desirable.

Schedule meetings; locate, schedule and set up meeting rooms; prepare and distribute meeting agendas; assembling background materials; take minutes of meetings; transcribe and distribute minutes as required.

Receive and document citizen complaints and service requests either by telephone, correspondence, or in person referring complaints to the appropriate staff member for action; follow-up on complaints and prepare appropriate reports or correspondence on complaints.

OTHER JOB-RELATED DUTIES :

Perform other duties as assigned.

Qualification Guidelines

EDUCATION REQUIRED :

An Associate's degree or the equivalent college coursework (60 units) is required.

EXPERIENCE :

Three years of increasingly responsible clerical or administrative support experience including research, analysis and writing reports. Previous municipal experience is highly desirable.

KNOWLEDGE OF :

Principles and practices of administrative research and statistical analysis.

Recordkeeping techniques and procedures.

Correct English usage, grammar, spelling, punctuation, and vocabulary.

Methods and techniques of public relations and customer service.

Basic functions of public agencies, including the role of an elected Council and appointed boards and commissions.

The rules and procedures governing public notices and conduct of public meetings.

Techniques of business letter writing and report preparation.

REQUISITE ABILITIES / SKILLS :

Read, understand and apply complex materials.

Receive confidential information and maintain the confidentiality of that information.

Must possess a strong customer service orientation and be a team player.

Proficiently operate a computer terminal using Word, Excel, Access, Power Point, Outlook, Publisher, and other related computer software.

Prepare clear, concise, grammatically correct reports, memos, and correspondence on a wide range of subjects.

Interpret and apply administrative and departmental policies and procedures.

Work independently within established departmental procedures, exercise discretion and sound judgment, and maintain the confidentiality of information.

Establish and maintain effective working relationships with employees, City officials, and the public.

Communicate effectively, both orally and in writing.

Plan effectively, prioritize assignments, and meet deadlines.

Perform basic mathematical calculations.

Exercise tact and diplomacy in explaining and obtaining compliance with department administrative procedures.

LICENSE :

A valid California Class "C" driver's license.

SPECIAL REQUIREMENT :

Must be available to work some evenings and / or weekend days as assigned.

Recruitment Information

SELECTION PROCESS : The selection process may include one or more of the following : application review, application assessment, performance test, written test and / or oral interview examination. The employment application, qualifying information questions and / or supplemental questions will be evaluated based on the employment standards and minimum qualifications listed above.

IMPORTANT RECRUITMENT INFORMATION : All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully completing all components of the pre-employment process which may include but is not limited to : reference checks, background investigation, credit check, California Department of Justice (DOJ) criminal history check (Live Scan fingerprinting), polygraph, psychological evaluation, post-offer drug test and post-offer medical examination.The City of Fountain Valley is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Candidates with a disability who may need accommodation during the selection process must notify the Human Resources Department at least 72 hours in advance of the exam date.

Note : The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice.

Please carefully review the list of required materials before submitting an application.

Incomplete applications with no work experience listed, missing required attachments or answering "see resume" will not be considered.

Need additional information?

If you have questions about this job posting, please contact Evelyn Zhao via email at

Please for a list of MOU's and City benefits.

What is the highest level of education you have completed? Please attach a copy of your diploma, and transcript to your online application.

How many years of responsible clerical or administrative support experience do you possess?

I certify that all of the information provided is accurate to the best of my knowledge and belief, and that I understand purposely providing false information may be grounds for disqualification from the process. I have supplied all the applicable information in my application. Examples of incomplete / inaccurate information leading to disqualification include, but are not limited to : noting incorrect department, leaving dates of employment blank, leaving reason for leaving employment blank, leaving duties blank or noting "see resume", etc.

Required Question

Salary : $31 - $37