What are the responsibilities and job description for the Financial Technician I position at City of Gainesville, GA?
Performs a variety of highly responsible, confidential, accounting functions in the processing, maintenance, and review of financial records primarily for the purchasing or accounts payable functions. May be assigned work in other accounting areas such as accounts receivable, cash management, capital assets, taxes or general ledger, including posting, reviewing and processing financial transactions. Answers telephone and greets visitors, providing information and direction to public and official inquiries.
When assigned to Purchasing:
Receives, reviews, and corrects (as necessary) purchase requisitions from City departments; verifies quotes and rates to current pricing; and contacts vendor to obtain supplies requested for the Administrative Services Department.
Assists in preparing and issuing bid invitations; attends bid openings, maintains records relating to bids received, and sends related information to vendors.
Maintains appropriate purchasing correspondence including vendor catalogues and quotes to insure accurate billing and payment of materials, supplies, and equipment.
Inputs purchase orders and reviews and submits invoices for payment; issues and maintains records of monthly vendor purchase order numbers; advises and assists employees on vendors; coordinates purchase activities with accounting department.
Educates purchasing personnel on existing and new purchasing procedures.
Monitors and maintains vendor records, including vendor setup in accounting software.
When assigned to Accounts Payable:
Examines invoices to determine if material is received and priced correctly, checks discounts and extensions; checks coding of invoices in order to insure expenses are coded in accordance to City accounting system, inputs into computerized system; and, routes and processes invoices for payment.
Works with vendors and City departments to resolve problems with invoices, payment approvals, or other accounts payable matters.
Prints and prepares checks.
Other duties as may be assigned:
Posts receipts and balances financial accounts manually and via computer; maintains departmental files and records; posts financial transactions such as invoices, receipts and adjusting entries to ledgers and journals; assists with administration of accounting procedures.
Prepares bills for service due the City or department; receives payments and posts to appropriate accounts.
Prepares various financial reports as required by federal, state, and local laws, and rules and regulations.
Makes mathematical calculations; verifies various accounting tables and reports.
Files vouchers, receipts, correspondence, and other materials according to a pre-arranged filing system.
Performs clerical tasks such as typing correspondence, receiving and sorting mail, maintaining various files, answering the phone, maintaining supplies, etc.
Assists with the preparation of financial statements, audit, and budget reports.
May run monthly general ledger statements; balances accounts and funds before updating.
Insures all customers are provided a high level of service and treated professionally, while enforcing City policies and ordinances.
Answers the telephone and greets visitors; gives specific or general information in response to public or official inquiries; handles requests for services, complaints and other public contact work; communicates information to department employees.
Receives, receipts, and deposits money from citizens and maintains accurate records of transactions.
Assists the public by providing information regarding the department's services and providing direction regarding completion of department applications and forms.
May provide assistance, answer questions, and/or train other clerical employees.
Verifies and updates computer reports as assigned.
Opens mail; prepares and separates payments for processing.
Assumes routine projects to relieve management of administrative detail; monitors projects to completion to assure accuracy and completion.
Disburses and maintains department petty cash fund.
Performs other related duties as required.
Education and Experience:
High School Diploma or G.E.D. supplemented with coursework in accounting and bookkeeping.
Three years bookkeeping or accounting experience.
Any equivalent combination of education and experience which provides the minimum level of qualifications stated above.
Licenses and Certifications:
Valid Class C Driver's License and satisfactory motor vehicle record (desirable).
Knowledge, Skills and Abilities:
Knowledge of bookkeeping and accounting principles, practices, methods, and procedures.
Knowledge of departmental accounting systems and procedures.
Knowledge of modern office practices, procedures, and equipment - including computers.
Ability to perform mathematical calculations.
Experience with Microsoft Office products, specifically Windows, Excel and Word.
Ability to apply accounting principles to the maintenance of standard fiscal and accounting records.
Ability to deal courteously and diplomatically with the public and be tactful with difficult customers.
Ability to communicate clearly and effectively, both orally and in writing.
Skill in operation of computerized cash register; ability to make change in monies.
This class specification should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification.
Incumbent qualifies for an automatic promotion to Finance Technician II upon meeting requirements specified in Finance Technician II class specification.
When assigned to Purchasing:
Receives, reviews, and corrects (as necessary) purchase requisitions from City departments; verifies quotes and rates to current pricing; and contacts vendor to obtain supplies requested for the Administrative Services Department.
Assists in preparing and issuing bid invitations; attends bid openings, maintains records relating to bids received, and sends related information to vendors.
Maintains appropriate purchasing correspondence including vendor catalogues and quotes to insure accurate billing and payment of materials, supplies, and equipment.
Inputs purchase orders and reviews and submits invoices for payment; issues and maintains records of monthly vendor purchase order numbers; advises and assists employees on vendors; coordinates purchase activities with accounting department.
Educates purchasing personnel on existing and new purchasing procedures.
Monitors and maintains vendor records, including vendor setup in accounting software.
When assigned to Accounts Payable:
Examines invoices to determine if material is received and priced correctly, checks discounts and extensions; checks coding of invoices in order to insure expenses are coded in accordance to City accounting system, inputs into computerized system; and, routes and processes invoices for payment.
Works with vendors and City departments to resolve problems with invoices, payment approvals, or other accounts payable matters.
Prints and prepares checks.
Other duties as may be assigned:
Posts receipts and balances financial accounts manually and via computer; maintains departmental files and records; posts financial transactions such as invoices, receipts and adjusting entries to ledgers and journals; assists with administration of accounting procedures.
Prepares bills for service due the City or department; receives payments and posts to appropriate accounts.
Prepares various financial reports as required by federal, state, and local laws, and rules and regulations.
Makes mathematical calculations; verifies various accounting tables and reports.
Files vouchers, receipts, correspondence, and other materials according to a pre-arranged filing system.
Performs clerical tasks such as typing correspondence, receiving and sorting mail, maintaining various files, answering the phone, maintaining supplies, etc.
Assists with the preparation of financial statements, audit, and budget reports.
May run monthly general ledger statements; balances accounts and funds before updating.
Insures all customers are provided a high level of service and treated professionally, while enforcing City policies and ordinances.
Answers the telephone and greets visitors; gives specific or general information in response to public or official inquiries; handles requests for services, complaints and other public contact work; communicates information to department employees.
Receives, receipts, and deposits money from citizens and maintains accurate records of transactions.
Assists the public by providing information regarding the department's services and providing direction regarding completion of department applications and forms.
May provide assistance, answer questions, and/or train other clerical employees.
Verifies and updates computer reports as assigned.
Opens mail; prepares and separates payments for processing.
Assumes routine projects to relieve management of administrative detail; monitors projects to completion to assure accuracy and completion.
Disburses and maintains department petty cash fund.
Performs other related duties as required.
Education and Experience:
High School Diploma or G.E.D. supplemented with coursework in accounting and bookkeeping.
Three years bookkeeping or accounting experience.
Any equivalent combination of education and experience which provides the minimum level of qualifications stated above.
Licenses and Certifications:
Valid Class C Driver's License and satisfactory motor vehicle record (desirable).
Knowledge, Skills and Abilities:
Knowledge of bookkeeping and accounting principles, practices, methods, and procedures.
Knowledge of departmental accounting systems and procedures.
Knowledge of modern office practices, procedures, and equipment - including computers.
Ability to perform mathematical calculations.
Experience with Microsoft Office products, specifically Windows, Excel and Word.
Ability to apply accounting principles to the maintenance of standard fiscal and accounting records.
Ability to deal courteously and diplomatically with the public and be tactful with difficult customers.
Ability to communicate clearly and effectively, both orally and in writing.
Skill in operation of computerized cash register; ability to make change in monies.
This class specification should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification.
Incumbent qualifies for an automatic promotion to Finance Technician II upon meeting requirements specified in Finance Technician II class specification.
Salary : $39,312 - $50,128
