What are the responsibilities and job description for the Special Assistant to Executive Director of Development Services position at City of Galveston, TX?
Special Assistant to Executive Director of Development Services
Full Time
Accounting and Finance
Administration and Management
Community and Economic Development
Job Description
SUMMARY: Under the supervision of the Executive Director of Development Services, the Special Assistant provides high-level support in all four divisions of the department: Economic Development, Planning, Building and Coastal Resource division initiatives. Manages the comprehensive plan update and oversees the implementation of the Accela software upgrade as well as support for the Short Term Rental Ad Hoc Committee. This position requires strong project management skills, coordination with internal and external stakeholders, and the ability to analyze and implement policy recommendations effectively.
ESSENTIAL FUNCTIONS
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following:
- Economic Development:
- Supports initiatives that foster business growth, job creation, and community investment.
- Collaborates with developers, business owners, and government agencies to implement economic development strategies.
- Assists in the development of incentive programs, policy recommendations, and strategic planning efforts to enhance the city’s economic landscape.
- Comprehensive Plan Update Management:
- Oversees the planning, coordination, and execution of updates to the city’s comprehensive plan.
- Engages with community stakeholders, city officials, and consultants to ensure a transparent and effective planning process.
- Tracks progress, prepares reports, and ensures compliance with local and state planning requirements.
- Accela Software Upgrade Management:
- Leads the implementation and integration of the Accela software upgrade to improve planning, permitting, and regulatory processes.
- Coordinates with IT staff, vendors, and department personnel to ensure a smooth transition.
- Trains and supports staff in utilizing the upgraded system effectively.
- Support to the Short Term Rental Ad Hoc Committee:
- Provides administrative and technical support to initiatives of the Committee
- Provide recommendations for effective regulatory and implementation criteria
- Coordinates with appropriate personnel to ensure adequacy and compliance of financial measures as needed.
- Additional Duties:
- Conducts research and prepares reports on planning and development initiatives.
- Coordinates with Planning, Building and Coastal Division staff regarding day to day operations and best practices
- Assists in preparing budgets, grant applications, and policy documents.
- Coordinates with other city departments to address issues that involve cross disciplinary involvement and problem solving.
- Represents the department in meetings with elected officials, community groups, and other stakeholders.
- Supports the Executive Director in high-level administrative and strategic tasks as needed.
KNOWLEDGE AND SKILLS
Knowledge of:
- Principles and practices of urban planning, economic development, and community development.
- Local government operations, policies, and regulatory requirements.
- Project management methodologies and best practices.
- Budgeting, procurement, and contract management.
- Public engagement and stakeholder collaboration strategies.
- Software systems related to permitting and planning (Accela preferred).
Skill in:
- Managing multiple complex projects simultaneously.
- Communicating effectively, both verbally and in writing.
- Analyzing data and making informed policy recommendations.
- Working collaboratively with diverse stakeholders.
- Adapting to evolving priorities and problem-solving proactively.
MINIMUM QUALIFICATIONS
- Bachelor’s degree in Urban Planning, Public Administration, Business Administration, or a related field.
- Three to five years of experience in planning, economic development, project management, or a related field.
- Experience with software implementation and stakeholder engagement preferred.
- Or an equivalent combination of education and experience.
LICENSES AND CERTIFICATIONS
- Possession of a valid [State] driver’s license.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is primarily performed in a standard office environment with occasional fieldwork, including attending community meetings and site visits. Some evening or weekend work may be required for public engagement activities.
Compensation Range
DOQ
The City of Galveston is an equal opportunity employer and will consider only the qualifications of the applicants. The City does not tolerate any form of discrimination based on race, color, religion, sex, age, national origin, or physical/mental disability in employment or provision services.
City of Galveston
Imagine yourself as an Islander living in an elegant Victorian home or on a shady, oak-lined street on the Island’s east end, or in a home overlooking the sparkling Gulf of Mexico on the west end. There is a variety of rental property to choose from throughout the Island, from Galveston has the amenities of a larger city, but with tight-knit small town friendliness.
Its ethnically diverse citizens have worked together to make their city better since the early days of its founding in 1836. When faced with adversity, Galvestonians unite to solve whatever obstacles may arise. Non-profit organizations and community groups offer a variety of volunteer opportunities regardless of your interests or desired area of service.
The Island has a multifaceted economic base with expanding job markets in tourism, the medical field, marine-related fields, as well as other areas. Education, banking, insurance and marine industries also are job fields that contribute to the strong, diverse economy. Island life is enhanced by the absence of drive-time traffic reports on the radio and heavy traffic delays. The major thoroughfares are rarely heavily congested, even during peak times. And it takes no more than 15-20 minutes to get anywhere you want to go on the Island.
All this time saved driving to work and running errands can be spent enjoying Island life.
