Administrative Analyst I

This is a non-management classification that under general direction performs a wide variety of administrative, analytical and technical duties in connection with the day to day administration and operation of City and/or Department projects and programs, and may include Federal and State mandated and/or funding compliance, administering budgets and personnel resources, technical research, and other areas of assistance as assigned.

• Administrative Analyst I is an entry-level analyst position
 

Representative Duties

The level of independent decision making, responsibility and authority over assignments, projects and programs increase correspondingly for the advanced positions of Administrative Analyst II and Administrative Analyst lIl.
Assists in preparing various contracts and agreements between the City and outside agencies and service providers; monitors contract compliance; assists in the preparation of department or program budget, and monitors expenditures; assists in preparing requests for proposals and managing contracts; assists in special projects undertaken for purposes of standardization, efficiency, and economy; assumes responsibility for ensuring duties of this position are performed in a safe and efficient manner; attends workshops and seminars and presents information to appropriate personnel for follow-up action; compiles and analysis detailed statistical data; prepares comprehensive and analytical reports; conducts studies to analyze budget, organizational, operational and other related subjects; conducts surveys and studies related to divisional projects and analyzes resulting data; confers with general employees and management staff on matters of administration, finance, and operation; evaluates the impact of new and revised programs; plans and coordinates projects with other divisions; plans, organizes, prepares oral and written materials and makes presentations; researches public and private grant programs and assists with grant administration; prepares department and work flow charts, spreadsheets, policy and procedural manuals and written reports using automated equipment and a variety of computer software packages; researches and tracks legislation; researches, investigates and analyzes department and inter-department operations and administrative issues, including functions, organization structures, record procedures involving forms, documents and payrolls, work output and workload, expense control, layout and equipment; reviews policies and procedures and makes recommendations for revisions; serves as department liaison with other departments or outside agencies, and responds to citizen and department inquiries; performs other related duties as required.

Organizational Responsibilities
Positions in this class report to the Department Head, Superintendent, or Manager being specifically responsible for specialized, administrative analysis and programs, planning projects and the coordination of major ongoing activities or programs. Positions may also be assigned supervisory responsibilities over designated departmental tasks or divisions and supervise staff in those departments or divisions.

Training and Experience for Administrative Analyst Series
Requires a Bachelor's Degree in Public Administration, Political Science, Business Administration or related field from an accredited college or university PLUS related experience in administrative work involving budget, organization, human resources or related functions.

Administrative Analyst I Specific Requirements
Bachelor's Degree PLUS one (1) year of experience as an analyst or research assistant; or a minimum of five (5) years combined advanced education, training and work experience in program/project analysis or research may be considered as qualifying.

Knowledge and Abilities
Work requires the exercise of independent judgment and application of knowledge of municipal organization and programs meeting a wide variety of work problems involving continual public, intra-governmental and inter-departmental relations. Must have skills in oral and written communication, both one-on-one and in a group basis; in public contact techniques and in the use of Microsoft Office. Must have the ability to read, write and effectively communicate in English; to conduct research and analyze data; to design and implement work flow systems; to establish and maintain effective working relationships with the public, co-workers, supervisors and other departments, and to foster a teamwork environment.

Skills
Strong Microsoft Office, Word and Excel skills required. Administrative Analyst II and III require progressively advanced skills in Microsoft Office, Word, Excel, PowerPoint, and financial and resource management tools. Bilingual ability is desirable.

Physical Demands and Working Conditions

Work is performed in a busy office environment with frequent interruptions. Office work requires sitting for prolonged periods of time and using a computer keyboard and screen. Physical demands include talking, listening, standing, kneeling, bending, twisting, reaching and grasping in the performance of duties. Field work requires driving, sitting, standing and walking.

License
Must have and maintain a valid Class C California Driver's License.

Special Conditions
Statement of Economic Interest required.
Must be able to pass a job-related medical examination that includes drug and alcohol testing.
Employment is subject to background checks and verifications.
Other conditions may apply depending on department assignment.

• Minimum Qualification Screening - Pass/Fail 
• Supplemental Questionnaire - Pass/Fail 
• Written Exam - 30% of total score
• Oral Interview - 70% of total score 

Salary : $69,924 - $89,232