City Secretary Office Assistant (Temp)

Job Summary
We are seeking a highly organized and detail-oriented Temporary City Secretary Office Assistant to support our City Secretary's Office in various administrative tasks. The ideal candidate will possess strong communication skills, a professional demeanor, and the ability to manage multiple responsibilities efficiently.

Duties

• Handle phone calls with excellent phone etiquette, directing calls as necessary and assisting residents with requests.
• Proofread documents for accuracy and clarity before distribution.
• Organizing, filing, and retrieving city documents, including ordinances, resolutions, and contracts.
• Scanning and Digitizing Records.
• Sorting and distributing incoming mail, preparing outgoing mail.
• Assisting with letters, notices, and other communications.
• Formatting, proofreading, and ensuring consistency in agenda items and captions.
• Helping to prepare council chambers or conference rooms for City Council meetings.
• Helping residents locate and request city documents.

Qualifications

• Proven experience in office management or administrative roles is preferred.
• Agenda software experience preferred.
• Excellent proofreading skills with a keen eye for detail.
• Exceptional organizational skills and the ability to prioritize tasks effectively.
• Strong verbal and written communication skills, demonstrating professionalism in all interactions.
• Ability to work independently as well as part of a team in a fast-paced environment.

If you are a motivated individual looking to contribute to a dynamic team while honing your administrative skills, we encourage you to apply for this exciting opportunity as a Temporary City Secretary Office Assistant.

Job Type: Temporary

Pay: $18.00 per hour

Schedule:

• 8 hour shift
• Day shift

Ability to Relocate:

• Garland, TX 75042: Relocate before starting work (Required)

Work Location: In person

Salary : $18