Police Records Supervisor

The City of Geneva is seeking a highly organized and detail-oriented Police Records Supervisor to lead our Records Division at the Geneva Police Department. This is a managerial position that is responsible for supervising a 24/7 team of records specialists and ensuring the accuracy, confidentiality, and security of all police records. The ideal candidate will have a strong background in records management, excellent leadership skills, and a commitment to maintaining the integrity of law enforcement documentation.

Responsibilities

Including but not limited to:

• Supervise, develop and direct staff in the Police Records Division.
• Analyze, coordinate and perform technical work to maintain various records management systems.
• Serve as the Department's FOIA Officer, respond to requests and apply redactions when appropriate.
• Act as a liaison with other governmental agencies, including Kane County Circuit Cout Clerk, States Attorneys, ISP and local agencies.
• Serve as LEADS administrator for the Geneva Police Department, review and communicate daily briefing, perform system administrator duties and ensure up-to-date training of staff.
• Oversee and ensure accurate report and record processing and filing systems (both paper and electronic) as they pertain to arrests, accidents, warrants, fingerprints, racial profiling, etc.
• Proces court orders for expungements, oversee staff to ensure accuracy and timeliness.
• Approve payroll, update and develop budget and supervise other internal, administrative processes pertaining to the Records Division.
• Ensure the highest level of customer service and professionalism for residents and visitors at the Geneva Police Department.

Knowledge, Skills and Abilities

• Strong organizational skills to maintain accurate and up-to-date records.
• Proven leadership abilities, including exceptional communication skills, to supervise full and part-time employees on various shifts.
• Computer literacy and familiarity, or the ability to learn, various types of police software systems including LEADS, NIBRS, Aegis MSP, Live Scan, etc.
• Time-management skills and the ability to meet multiple deadlines without compromising accuracy and attention to detail.
• Exceptional communication skills with the ability to utilize discretion and tact when working with other agencies, divisions, internal staff and the public.

Qualifications

Ideal candidates will have a minimum of three (3) years' experience utilizing and managing various police database systems including Aegis MSP Records Management Software, and five (5) years of progressively responsible experience in a law enforcement environment. An associate level degree is preferred. Previous supervisory experience with performance management is highly desirable.

Candidates must have a working knowledge of the Freedom of Information Act (FOIA) and experience responding to FOIA requests for a public safety organization is preferred.

The qualifications listed above are guidelines. Any combination of education, training and experience that can provide the required knowledge, skills and abilities to perform the essential functions of the job will be considered.

Schedule

This is a full-time position that works primarily day shift, Monday - Friday. There are times outside of the regular work window when this position may be needed. In those events, availability is required.

Salary and Benefits

This is an hourly, non-exempt position. The starting base rate of pay for this position is negotiable with a range of $39.81 - $53.74 per hour. The anticipated starting pay is up to $43.29 per hour, depending on qualifications. The City of Geneva offers an exceptional benefit package which includes generous time off, comprehensive medical, dental and vision insurance, City-paid life and AD&D insurance, as well as participation in the Illinois Municipal Retirement Fund Pension Program (IMRF) and other retirement savings options.

To Apply

If you are ready to join the wonderful team at the Geneva Police Department and make a daily impact within our community, we invite you to apply! Candidates can apply by sending a resume and application directly through really, or to the City's career website: www.governmentjobs.com/careers/genevail

The City of Geneva is an Equal Opportunity Employer. Please contact the HR Department if you require assistance applying.

Job Type: Full-time

Pay: From $82,798.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Experience:

• Records management: 3 years (Required)
• Leadership: 5 years (Preferred)
• Law enforcement: 3 years (Preferred)

Ability to Commute:

• Geneva, IL 60134 (Required)

Ability to Relocate:

• Geneva, IL 60134: Relocate before starting work (Required)

Work Location: In person

Salary : $82,798