What are the responsibilities and job description for the HR Specialist position at City of Germantown?
GENERAL DEFINITION OF WORK:
The Human Resources Specialist provides guidance, support, and coordination in the consistent and effective application of policies, procedures, and practices of the Human Resources (HR) Department. This position performs a variety of routine, moderately complex, and technical duties in a variety of functional.
ESSENTIAL JOB FUNCTIONS:
Processes personnel action forms and enters salaries, personal data, employee status changes, and other necessary data into the HR/Payroll system requiring accuracy and an in-depth knowledge of the HR system, codes, city positions, and various policies and practices covering City procedures, wage & hour regulations, and IRS guidelines.
Maintains integrity of the HRIS system, monitoring and performing corrections, maintaining databases, codes and tables, troubleshooting problems with the system, and running reports and queries as needed.
Oversees all aspects of the recruitment process, from sourcing and attracting talent through generating recruitment plans to extending offers and on-boarding for all part-time positions.
Coordinates pre-employment appointments (physicals, drug screens and background checks); schedules interviews; and processes new hire paperwork.
Monitors and reviews applications for the Educational Assistance Program.
Reviews and responds to verification of employment requests.
Performs purchasing activities for the department ensuring proper budgetary coding and approval. Researches items to be purchased and enters requisition information into the system following appropriate purchasing guidelines. Monitors and tracks expenditures, detecting possible shortages and recommending transfer of funds.
Serves as liaison with employees, other departments, outside agencies, and service providers; processes appropriate forms and reports; and responds to requests for information.
Compiles statistical data from a variety of sources; prepares graphs and tables and other illustrative charts to assist in preparation of various departmental reports.
Assists departmental staff by compiling data, researching information, and running reports.
Screens visitors/phone calls, answers general HR inquiries and monitors/responds to questions from HR Mailbox.
Assists with greeting employees and the general public.
May be asked to organize, coordinate and handle administrative duties for special events and participate in special projects and committees.
Serves as backup to HR Generalist.
OTHER JOB FUNCTIONS:
Performs related tasks as required.
KNOWLEDGE, SKILLS AND ABILITIES:
Excellent verbal and written communication skills.
Excellent interpersonal, negotiation, and conflict resolution skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to prioritize tasks and to delegate them when appropriate.
Ability to act with integrity, professionalism, and confidentiality.
Thorough knowledge of employment-related laws and regulations.
Proficient with Microsoft Office Suite or related software.
Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.
EDUCATION AND EXPERIENCE: Bachelor’s Degree in Human Resources Management, Public Policy, Public Administration, Business Administration or a related field. Experience working in a Human Resources office strongly preferred; or any combination of education, training, and experience providing the knowledge, skills, and abilities necessary to perform essential job functions.
WORKING CONDITIONS: Work takes place in a clean, pleasant, and comfortable office setting. On a continuous basis, sits at a desk for long periods of time in front of a computer screen. Uses telephone and computer keyboard on a daily basis.
Salary : $54,605 - $64,242
