Accountant

Position Description: Accountant

Department: Administration

Pay Grade: 10 (starting at: $52,595)

GENERAL DESCRIPTION

The Accountant reports directly to the Finance Director and is responsible for performing under minimal supervision, various documentation and record keeping duties for the City.

The duties and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

RESPONSIBILITIES

1. Prepare contracts for public works, utilities, recreation, and planning & development.

2. Review contracts with the City Attorney’s office as required.

3. Ensure required insurance and other documentation to qualify contractors and vendors are maintained in both physical records and electronic records.

4. Coordinate with staff and vendors to maintain city contract documents on the Shared Accounting Drive.

5. Track performance of contracts in communication with department heads, contractors, vendors and other stakeholders.

6. Make sure all contracts are current and perform periodic reviews of recurring contracts.

7. Ensure City Financial policies and procedures, as well as State Bid Law requirements are satisfied with project documentation from project inception through final closeout.

8. Assist in project coordination between Federal and State agencies, department heads, City administration, City council members and other stakeholders as required.

9. Maintain physical and electronic compliance records for utility & public works projects.

10. Ability to work independently and ensure submittals are complete and properly uploaded/submitted to regulatory agencies as required by state law, federal law, grant guidelines, and permit limits. Upload tasks will require knowledge of multiple online platforms and software systems.

11. Prepare, analyze, and implement payroll transactions in a timely manner from start to finish.

12. Prepare and/or analyze periodic payroll reports, schedules and journal entries using established policies, procedures and guidelines.

13. Coordinate Payroll matters with other departments and business units.

14. Process monthly payroll deduction payments, including, but not limited to Garnishments.

15. Assist with processing annual W2’s, 1099’s, Quarterly Taxes, and all forms related to the Affordability Care Act for tax purposes.

16. Research, develop and recommend financial policies, procedures, manuals and modifications to existing methods to improve the financial effectiveness and/or efficiency of the City.

17. Assist with yearly audits and works to gather necessary information to conduct the fiscal year end audit; review audit results and help to implement necessary/recommended internal controls and/or other revisions.

18. Assist in city budget preparation including reviewing preliminary department budgets and compiling the combined budget.

19. Ensure legal finance documents for the city are maintained for permanency as required by State and Federal archival laws.

20. Maintain proficiency by attending training and meetings, reading materials, and meeting with others in areas of responsibility.

21. Make presentations to city management as needed, City Council and city committees and commissions; attending meetings as needed or directed by supervisor.

22. Perform responsibilities in a manner that clearly shows effective communication and cooperation and that promotes open exchange of information, respect, high ethical standards and professionalism.

23. Assist with the review of monthly revenue and expense reports to find discrepancies with charges and report information to City Management.

24. Perform routine accounting tasks and other duties as workload or staffing levels dictate.

MINIMUM QUALIFICATIONS

EXPERIENCE AND EDUCATION

A four-year degree in accounting, finance or Business Management is highly desired from an Accredited University with at least 18 hours in Accounting Classes. Four years of practical work experience in the Accounting Field may be substituted for the degree, especially if experience is in a governmental capacity. Proficiency using Microsoft Office Suite. Ability to quickly learn multiple software systems and online platforms.

PHYSICAL/MENTAL DEMANDS

While performing the duties of this position, the employee is frequently required to walk, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis such as files, books, office equipment, etc., and may infrequently require moving materials weighing up to 40 pounds. Manual dexterity and coordination are required while operating equipment such as computer keyboard, calculator, and standard office equipment. Specific vision abilities required by the job include close vision and the ability to adjust focus.

Job Type: Full-time

Pay: From $52,595.00 per year

Benefits:

• 403(b)
• On-the-job training
• Retirement plan

Schedule:

• 10 hour shift
• No nights
• No weekends

Work Location: In person

Salary : $52,595