What are the responsibilities and job description for the Municipal Court Clerk position at City of Grand Prairie, TX?

Salary : $37,065.60 - $48,867.10 Annually

Location : Grand Prairie, TX

Job Type : Full Time

Job Number : 2025-00054

Department : Municipal Court

Division : Court Services

Opening Date : 02 / 07 / 2025

Closing Date : 2 / 10 / 2025 5 : 00 PM Central

Job Summary

Under general supervision of the Municipal Court Supervisors, creates, organizes, and maintains all necessary databases and paperwork for the complaints handled by the City of Grand Prairie Municipal Court. Collects fines, fees and court costs, schedules court dates, appeals, notifications, and monitors and controls court dockets.

Essential Job Functions

Provides customer service at Court Clerk's window and through telephone inquiries to provide fine amounts and schedule court dates and driving safety classes. Collects court costs, fines, fees, bond monies, counts and reconciles all monies for cashier windows, posts money received on citations, and prepares daily bank deposits.
Performs court collections duties including but not limited to : processing extensions as prescribed by the Municipal Judge in accordance with OCA guidelines, provide past due notification to defendants by mail and phone, collect financial assessment form, and set defendants on appropriate court dockets as required.
Maintains databases on citations received from Police Department, prepares case files, interprets judicial instruction and places case information into case file. Prepares arrest warrants, prints complaints, and signs and prepares files for Judge's signature.
Monitors and maintains control of court dockets to prevent overload, issues jury summons, monitors jurors, notifies defendants and attorneys of case statuses and issues subpoenas and witness notifications.
Answer telephone and screen calls; relay messages and instructions; posts and maintain records; receive and deliver mail; read documents and computer screens; communicate effectively with the public via correspondence, telephone and in person; perform clerical duties, filing, typing, faxing, imaging, etc.
Researches special projects and implements into court's daily routine for items such as City Ordinances that affect various department citations and resulting court processes.
Checks in and lifts warrants on bonds as monies are received, and processes time served that has been granted by the Judge and schedules docket as needed.
Issues Failure to Appear and Violate Promise to Appear citations.
Notifies defendants by mail of activated warrants and writs of arrest.
Prepares check requests for Finance Department and mails copies of paperwork to interested parties.

Minimum Qualifications

High School Diploma or GED.

1-2 years of general clerical, office and / or cashiering experience required.

Cash handling, posting, balancing and reconciliation experience preferred.

No responsibility for the direction or supervision of others.

Bilingual ability in Spanish and English preferred.

Valid Texas Class C Driver's License and ability to obtain Level 1 Court Clerk Certification within 36 months of hire date; maintain certification requirements once achieved.

Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Ability to deal with system of real numbers; practical application of fractions, percentages, ratios / proportions and measurement. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Receives general direction : The employee normally performs the job by following established standard operating procedures and / or policies. The employee may choose the appropriate procedure or policy. Performance is reviewed periodically.

No budget responsibility

Work involves choices of action within limits set by standard practices and procedures. Professional judgment is required to apply the proper course of action.

The City offers a full range of benefits for full time employees, including, but not limited to the plans as defined in the Benefits Guide.

What is the highest level of Education obtained?

Some high school, no diploma or GED

High School Diploma / GED

Some College, no degree

Technical or Trade School (Did not complete)

Technical or Trade School (Completed)

Associate's Degree

Bachelor's Degree

Master's Degree

Doctorate Degree

How many years of high level administrative, secretarial or clerical experience do you have?

No experience

Under one year

1 year to less than 2 years

2 years to less than 3 years

3 years to less than 4 years

4 years to less than 5 years

5 years to less than 6 years

6 years to less than 7 years

Over 7 years

How many years of experience do you have working in Customer Service?

No experience in Customer Service

Less than 1 year

At least 1 year, but less than 2 years

At least 2 years, but less than 5 years

5 or more years

Are you bilingual in Spanish and English?

Do you have cash handling experience?

Required Question

Salary : $37,066 - $48,867

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