Data Processing Clerk - Greeley Police Department

Anticipated Hiring Range: $16.54 - $18.61

This position is benefits eligible. Please view our benefits guide here.

City of Greeley:  Work, Live, and Play in Greeley:   https://youtu.be/hX-4F0pG0OY

Job Summary:

Data Processing Clerks are responsible for the quality assurance of scanned documents, filing documents, organizing the filing area, ordering supplies for the unit, assisting citizens at the front counter as needed, and other duties as assigned. 

Experience, Knowledge, Skills:

Minimum Requirements

• High School diploma or equivalent.  
• Six (6) months basic computer skills and experience working with Microsoft Word, Excel, Access, PowerPoint, or other equivalent software packages. 
• Six (6) months math skill experience.  
• Six (6) months customer service experience. 
• Advanced oral and written communication skills 

Preferred

• Bilingual in Spanish and English.  

Knowledge, Skills, and Abilities

• Advanced oral and written communication skills 
• Ability to manage multiple tasks with frequent interruptions 
• Ability to maintain confidentiality at all times 
• Ability to use critical thinking and problem-solving skills 
• Ability to follow established guidelines of City and PD policies regarding record retention 
• Knowledge of general clerical procedures, practices, or operations as required. 
• Computer skills, including the ability to utilize Microsoft Office programs (i.e. Word, Excel, PowerPoint, Outlook, etc.) and learn and experiment with new software and systems. 
• Interpersonal skills, including the ability to facilitate interaction, communication, and teamwork between others. 
• Ability to prioritize work, meet deadlines, and stay on task when completing special projects and daily assignments. 
• Ability to maintain a strong work ethic, positive problem-solving attitude, and enthusiasm for the work performed. 
• Ability to communicate and work effectively with individuals from diverse backgrounds, cultures, and ages. 
• Ability to follow detailed instructions. 
• Ability to handle and maintain sensitive and confidential material. 
• Ability to maintain accurate and detailed records and record keeping systems. 

Essential Functions:

• Reviews and evaluates all scanned documents for quality 
• Files documents that require retention in accordance with state guidelines 
• Organizes and maintains the filing area  
• Orders office supplies for the Records unit 
• Assists citizens at the front counter as needed 
• Other clerical duties as assigned 
• Communicates effectively in person, via email, via virtual meetings and via telephone. 
• Communicates effectively both verbally and written.  

Supervisory Responsibilities

• None- no supervisory responsibility

Travel:

• N/A None 

Work Environment & Physical Requirements:

Work Environment:  

• Primarily indoors, in an office setting 
• Exposure to frequent background noise 
• Extended periods of sitting at a fixed workstation 
• Frequent interruptions 
• Frequent contact with the public via email/telephone/or in person 
• Independent work environment 
• Minimal exposure to weather conditions or hazards  

Physical Requirements: 

• Adequate vision and hearing to work a computer, telephone, and other office equipment 
• Operate standard office equipment requiring continuous or repetitive hand/arm movements 
• Occasional light lifting; up to 25 lbs. 
• Extended periods of sitting 

EOE Statement: The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

ADA Statement: We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting.  Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: HR@Greeleygov.com .

Conditions of Employment: Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test, a background and national sex offender search, a motor vehicle record search, and for some positions, a physical demands evaluation. For more information about City policies and practices during the recruitment process, including but not limited to EOE, Reasonable Accommodation, and pre-employment screenings, please visit our career page HERE. 

Salary : $17 - $19