Museum Volunteer Coordinator

Anticipated Hiring Range: $15.90- $17.89 Hourly

Benefits: This position is benefits eligible. Please view our benefits guide here.

Job Summary: This position is responsible for the creation and maintenance of the volunteer program within the city museums to support the operational needs of the museum system. The Museums Volunteer Coordinator serves as the volunteer recruiter, orienteer, scheduler, and reporter of hours and activities, The position leads the volunteer steering committee and is also responsible for volunteer and policy handbook updates along with other similar duties as assigned. 

Experience, Knowledge, Skills:

Minimum Requirements

• Current certification in CPR, First Aid, and AED or ability to obtain within 3 months of hire required.
• Experience and knowledge of computer operations and use of software packages such as Microsoft 365.
• 6 months experience in recruitment and management of volunteers in a community or non-profit organization.

Preferred

• 1 year of experience in recruitment and management of volunteers in a community or non-profit organization.
• 6 months of experience in volunteer program policy and procedure creation and/or maintenance. 
• Experience with Microsoft Access Database Systems
• Experience with Collections Management Software
• Spanish/English bilingual skills desired

Knowledge, Skills, and Abilities

• Collaboration skills, including the ability to work with others from different areas and backgrounds to reach a common goal. 
• Computer skills, including the ability to utilize Microsoft Office programs (i.e. Word, Excel, PowerPoint, Outlook, etc.) and learn and experiment with new software and systems.
• Interpersonal skills, including the ability to facilitate interaction, communication, and teamwork between others
• Oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details accurately and clearly.
• Organizational skills, including the ability to set and meet goals and deadlines, manage appointments, create schedules, coordinate and facilitate meetings, and make decisions. 
• Ability to work under pressure, manage multiple concurrent and competing tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness.
• Ability to prioritize work, meet deadlines, and stay on task when completing special projects and daily assignments.
• Ability to work independently with minimal supervision and reliable professional judgment, as well as collaboratively with a team to achieve desired results.
• Ability to maintain a strong work ethic, positive problem-solving attitude, and enthusiasm for the work performed.
• Ability to self-start and take initiative in completing daily tasks and special projects.
• Ability to focus on activities that have the greatest impact on meeting work commitments.
• Ability to establish and maintain partnerships with a variety of internal and external constituencies.
• Ability to communicate and work effectively with individuals from diverse backgrounds, cultures, and ages.
• Knowledge of and interest in Greeley, Weld County, and Colorado history

Essential Functions:

• Act as volunteer coordinator, communicating via phone, email, and online messaging systems with potential and current volunteers.
• Ensure volunteer compliance with museum policies and procedures that define roles and responsibilities.
• Work with Museum staff to plan for and schedule volunteers for a variety of programs, events, and activities in a variety of settings.
• Assist with setup/programming/cleanup for special events as required.
• Assist with volunteer recruitment drive.
• Organize volunteer recognition events and trainings in partnership with other museum staff.
• Create and update volunteer policies, procedures, incentives, and forms.
• Track and report volunteer hours and activities and contribute information to reports as requested.
• Other duties as assigned.

Supervisory Responsibilities

• None

Work Environment and Physical Requirements:

Work Environment

• Frequent and intensive interaction with museum volunteers and some museum visitors in diverse weather conditions.
• Occasional outdoor work, requiring resilience in adverse weather.
• Travel to other museum outreach programs and community events as required.

Physical Requirements

• Physical ability to move, bend, twist, and stoop as needed.
• Stamina for prolonged periods of activity, including wearing historical clothing.
• Adequate vision to perform job-related tasks.
• Effective hearing and speech capabilities to communicate with large groups ranging from 1 to 100 people.

EOE Statement: The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

ADA Statement: We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting.  Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: HR@Greeleygov.com .

Conditions of Employment: Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test, a background and national sex offender search, a motor vehicle record search, and for some positions, a physical demands evaluation. For more information about City policies and practices during the recruitment process, including but not limited to EOE, Reasonable Accommodation, and pre-employment screenings, please visit our career page HERE. 

Salary : $16 - $18