Real Estate Technician

Anticipated Salary Range: $$23.70 - $27.26

Full Salary Range: $23.70 - $30.82 

Benefits: This position is benefits eligible. Please view our benefits guide here.

Why do I see two salary ranges?

The City of Greeley, in compliance with Colorado state law, includes a salary range for all positions posted.  This law is intended to improve wage transparency.  The City of Greeley, in support of wage transparency, posts both the full salary range for each position (what you might anticipate your earnings could be if you work for the City of Greeley for some time), as well as the anticipated hiring range (the range within which the City anticipates making an offer).  The actual offer extended will be based on your years of relevant experience, education, certifications and potentially other factors.  

City of Greeley's Total Rewards

The City of Greeley is proud to offer a robust benefits package in addition to your wages.  This package includes health and wellness, retirement savings, discounted access to Greeley facilities and more. 

Job Summary:

This position will report to the Director of Economic Development and Urban Revitalization and will perform routine real estate and project assistance duties in support of City departments in the completion of their projects. It will also serve as a key role in the inventory of City real estate holdings by means of data entry, scanning and indexing documentation and tracking in databases such as ArcGIS Pro, real property, and oil & gas asset databases.

Experience, Knowledge, Skills:

Minimum Requirements

• High School diploma or equivalent.
• One (1) year of experience with drafting agreement documents, tracking data using spreadsheets, conducting research using various online databases, use of GIS / online mapping tools. 
• One (1) year of experience with software such as ArcGIS Pro, eTRAKiT, and Microsoft 365 (i.e., SharePoint, Excel, Word, Access, and Outlook).
• One (1) year of bookkeeping experience.
• Possession of a valid driver’s license.

OR 

Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job.

Knowledge, Skills, and Abilities.

• General knowledge of procedures, practices, or operations required.
• Prepares routine reports or correspondence.
• Ability to perform on-the-job training of processes and procedures.
• Knowledge of the business and organizational structure of Colorado municipalities.
• Collaboration skills, including the ability to work with others from different areas and backgrounds to reach a common goal.
• Computer skills, including the ability to utilize ArcGIS Pro, eTRAKiT, and Microsoft Office programs (i.e. Word, Excel, PowerPoint, Outlook, etc.), and the ability to learn and experiment with new software and systems.
• Ability to interpret and apply complex rules and regulations.
• Ability to handle and maintain sensitive and confidential material.
• Ability to maintain accurate and detailed records and records keeping systems.
• Ability to read, analyze, and interpret technical and legal documents, including survey notes and some property descriptions.
• Ability to prepare reports, briefings, and presentations in a variety of formats (e.g. verbal, written, visual, etc.).
• Interpersonal skills, including the ability to facilitate interaction, communication, and teamwork between others.
• Oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details accurately and clearly.
• Organizational skills, including the ability to set and meet goals and deadlines, manage appointments, create schedules, coordinate, and facilitate meetings, and make decisions.
• Ability to work under pressure, manage multiple concurrent and competing tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness.
• Ability to prioritize work, meet deadlines, and stay on task when completing special projects and daily assignments.
• Ability to work independently with minimal supervision and reliable professional judgment, as well as collaboratively with a team to achieve desired results.
• Ability to maintain a strong work ethic, positive problem-solving attitude, and enthusiasm for the work performed.
• Ability to self-start and take initiative in completing daily tasks and special projects.
• Ability to focus on activities that have the greatest impact on meeting work commitments.
• Ability to establish and maintain partnerships with a variety of internal and external constituencies.
• Ability to communicate and work effectively with individuals from diverse backgrounds, cultures, and ages.
• Ability to navigate a complex political environment.

Travel

• Approximately 10% flexible, local travel required.

Essential Functions:

• Drafts, routes, and files legal documents.
• Responsible for Inventory of City real estate holdings by means of data entry, scanning and indexing documentation and tracking in databases such as ArcGIS Pro, real property, and oil & gas asset databases.
• Assists with handling postage items including preparing, mailing tracking, and filing documents.
• Processes returned documents for execution and reporting status updates to the team.
• Processes deposits, and tracks oil & gas royalty payments.
• Processes acquisition payments and receipts for the division and projects, using designated budget unit numbers.
• Assists with ordering and tracking office supply orders.
• Performs property and oil & gas ownership research using assessor records, City documents, county recorder documents, Secretary of State records, and other methods, including ordering of title documents.
• Responsible for use of online database searches and use of GIS / online mapping tools.
• Reviews and processes temporary requests to be on City-owned property via eTRAKiT.
• Assists with project process tracking data entry, including preparing project dashboards and spreadsheets, completion of various project forms, and assists with updating of logs.
• Assists with drafting and updating of real estate processes and procedure documents, under the direction of the REM Manager.
• Assists with tasks associated with curative efforts to remedy title matters relating to City real estate interests and interests to be acquired, including coordinating documents needed for lien releases, consent agreements, and tax prorations.
• Provides support and assistance to the REM Specialists and REM Manager with various tasks associated with various real estate related projects.
• Provides general support to Department staff on an as needed basis.
• Communicates by making and receiving phone calls, emails, or personal meetings with individuals or divisions.
• Communicates effectively both verbally and written.
• Corresponds by meeting in person, via phone calls, emails, or written letters.
• Communicates by coordinating signatures (in-person or via DocuSign) and notary services in support of property acquisition and conveyance transactions to support City projects.
• Provides project support for documenting contractor discussions related to City projects, billing processing, and scheduling.
• Performs other duties as assigned.

Supervisory Responsibilities

NA

Work Environment and Physical Requirements:

• This position involves a combination of office work and fieldwork. Estimated 85% of the time is spent in an office environment, and 15% is spent at field sites or project locations.
• A standard office environment, which involves working at a desk or workstation for extended
• periods. The noise level is generally low to moderate, consistent with a typical office setting.
• Exposure to minimal hazards that are typically found in general office environment.
• Exposure to some field work to view assets and how information is collected.
• Fieldwork may involve exposure to outdoor weather conditions, including heat, cold, rain, or snow. Work may take place on uneven or rough terrain, near construction sites, or in environments with moving machinery and equipment. Noise levels in the field can range from moderate to loud, depending on the project site.

Physical Requirements:

• Mobility: Ability to sit for extended periods at a desk or workstation, occasional walking or standing, ability to move throughout office location and project sites.
• Dexterity: Ability to perform repetitive movements for typing, writing, and operating office equipment.
• Strength: Ability to lift or carry objects weighing up to 15 pounds occasionally.
• Endurance: Ability to maintain focus and productivity for extended periods while performing job duties.
• Flexibility: Infrequent need to perform the following physical activities: bend/stoop/squat, climb stairs, push or pull, reach above shoulders
• Vision and Hearing: Sufficient visual ability to read printed or digital documents, view computer screens, and perform detail-oriented tasks. Adequate hearing to participate in verbal conversations, virtual, phone, and in person communications.

EOE Statement: The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

ADA Statement: We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting.  Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: HR@Greeleygov.com .

Conditions of Employment: Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test, a background and national sex offender search, a motor vehicle record search, and for some positions, a physical demands evaluation. For more information about City policies and practices during the recruitment process, including but not limited to EOE, Reasonable Accommodation, and pre-employment screenings, please visit our career page HERE. 

Salary : $24 - $27