Administrative Clerk

Salary : $22.64 - $23.28 Hourly

Location : Green Bay, WI

Job Type : Full-time

Job Number : 2025-00005

Department : Public Works

Division : DPW ENGINEERING

Opening Date : 01 / 16 / 2025

General Description

The Department of Public Works is looking for an experienced Administrative Clerk to join their dynamic team. Administrative Clerks serve as a welcoming first point of contact for citizens in person and over the phone and support the department with a variety of administrative tasks.

Hiring Range : $22.64 - $23.28 / hour.

Work Schedule : Monday - Thursday 7 : 30-5 : 00; Friday 7 : 30-11 : 30 (40 hours per week) and additional hours as needed for monthly night meetings.

No Residency Requirement.

The City of Green Bay is a leader in employee health and wellness with its Health / 1265 program with a goal to engage all employees in their own health and well-being by providing insurance premiums incentives and other benefits.

We are committed to fostering a diverse and inclusive work environment. We invite candidates of all backgrounds and experiences to apply, knowing that unique perspectives enhance our service to the community.

Examples of Duties

• Provides clerical support services to departmental staff in the processing of letters, reports, permits, studies and forms as instructed by the Public Works Supervisor. Prioritizes and processes work related to City construction and / or reconstruction projects to meet deadlines of bidding documents and corresponding advertisement notices, agenda, change orders, letters, reports, payments, and record keeping of the same. Types and data enters information for statistical or financial reports, correspondence, schedules, budgets, statements and other material as necessary, which frequently involves some judgment regarding the information included or format used. Tracks various licensing programs and related duties.
• Prepares agenda, transcribes minutes and organizes follow up work of notices and correspondence for Improvement & Services Committee and Traffic, Bicycle, & Pedestrian Commission; processes follow up Council report and prepares resolutions as needed. Records and files proceedings as they relate to the Department. Organizes and maintains records of 90-day traffic signage trial periods for Traffic, Bicycle, & Pedestrian Commission. Takes and prepares minutes and summaries for bid opening meetings. Prepares minutes for pre-construction and other meetings as needed.
• Maintains files and prepares correspondence, forms, reports and other materials; sorts and files materials alphabetically, numerically or by other predetermined classification. Searches for information for same from various sources. Updates Public Works website, social media, and calendars as needed.
• Sells and issues various items such as bidding documents, plans, maps, recycling bins and carts, garbage bags, etc. Issues receipts. Maintains related records.
• Generates invoices for early solid waste / recycling set out collection, bulk collection, snow and ice control, grass and weed control, damaged City property, clean ups, excavation permits, etc., and maintains records. Compiles and enters data for requisitions and purchase orders and maintains records of requisitions purchases. Maintains inventory and keeps records of supplies.
• Records, reviews and maintains records of utility bills for City and departmental facilities and / or equipment.
• Acts as receptionist, assisting callers and responding to inquiries. Performs moderately to considerable difficult telephone answering and counter work, which may involve explanation of some departmental procedures or independent judgment for immediate / emergency referral to staff. Takes complaints and forwards to appropriate personnel.
• Organizes and processes street resurfacing postcard surveys of affected residents. Composes routine correspondence in accordance with standard policies.
• Assists Public Works Supervisor and Parking division office staff with clerical related duties as deemed necessary.
• Performs other duties as assigned.

Minimum Qualifications Required

A combination of equivalent experience and / or education may be considered.

Knowledge, Skills & Abilities

Typing and other testing tools may be used to assess applicants' skills.

Physical Requirements :

Ability to perform the following activities :

The above is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

The City of Green Bay offers an attractive benefit package, which includes :

Dental Insurance

Vision Insurance

Life Insurance

Long Term Disability

Flexible Spending Plan

457 Deferred Compensation Plans

Wisconsin Retirement System (WRS)

Vacation

Sick Leave

Paid Holidays

Learn More

Salary : $23 - $23