Office Clerk

General Description

Are you looking for a part-time job with a big impact? The Green Bay Police Department is seeking a part-time Office Clerk to perform a variety of clerical work in the Records Division.

Examples of Duties

• Handles open records requests by email, phone, fax, mail and in person, for reports to include digital media, background checks, etc. Locates and processes requested items. Proofs for releasable information.
• Bills, collects, and records payments for requests.
• Performs data entry and record keeping functions for the department.
• Compiles data and prepares various reports and calendars.
• Sorts and distributes work to various departments.
• Applies the specialized knowledge of the department in which employed.
• Prepares articles for mailing.
• Maintains receipt books and makes necessary deposits.
• Performs moderately difficult telephone answering work which involves explaining departmental procedures or other regulations to other departments or the general public. Directs telephone calls to appropriate staff.
• Transcribes dictation or correspondence, memoranda, reports and other materials of moderate difficulty in compliance with department policies and procedures, state statutes and federal law.
• Maintains the confidentiality of departmental practices.
• Handles routine work assignments independently.
• Performs other duties as assigned.

Minimum Qualifications Required

• High school diploma or equivalent.
• Two or more year's full time office experience, which includes word processing experience.
• Successful completion of post high school courses in secretarial science or related field preferred.

A combination of equivalent experience and/or education may be considered.

Must have acceptable personal and professional history as determined by successfully completing a background investigation.

Knowledge, Skills & Abilities

• Good knowledge of basic office procedures. Working knowledge of business English, spelling, punctuation and grammar. Working knowledge of business letter forms and general filing procedures.
• Good skill in performing basic mathematical computations and simple bookkeeping procedures.
• Ability to utilize a computer and the required software. General computer and office equipment familiarity and experience. Ability to follow oral and written instructions. Ability to establish and maintain effective working relationships with staff and the public. Ability to work the required hours of the position.

May be required to demonstrate minimum competency by successfully passing approved tests.

PHYSICAL REQUIREMENTS

Ability to perform the following activities:

• Lifting up to 20 pounds.
• Carrying up to 20 pounds.
• Frequent sitting and standing.
• Ability to focus for long periods of time on projects.
• Ability to stoop, reach and lift.

The above is not to be construed as an exhaustive statement of duties, responsibilities or requirements.