Essential Functions | % of Time | - Manage Facilities Maintenance Operations and Public Works Construction Projects: Observe condition of facilities, identify maintenance needs, determine priority for repairs and maintenance work to be performed on City- owned buildings and facilities to include electrical wiring and re-wiring, HVAC repair and troubleshooting, carpentry work (roofs, windows and doors), painting, feature fountain maintenance and repair, plumbing, and fixture repairs and installations. Receive all work requests, develop scope of work and specifications, provide work instructions, assign tasks to be performed, analyze repair procedures, and replacement costs. Develop standard operations procedures for the division. Manage and direct Public Works construction projects from design through construction. Develop requests for proposals and bids as well as coordinate contractor selection. Oversee construction progress and act as the department and/or City liaison during the construction process.
| 35% | - Administer External Vendor Contracts: Administer contracts with external vendors, providing facilities management-related services to the City. Responsible for collaboration, coordination, and development of requests for proposal and selection of vendors. Interpret, and implement financial aspects of contractual agreements. Monitor and track contracts to ensure that all services provided are consistent with terms of contract. Coordinate effective resolution of vendor issues.
| 25% | - Manage Division Personnel: Manage division personnel including setting performance expectations and standards and prioritizing and assigning work. Write and conduct performance evaluations. Ensure staff development and training. Ensure staff compliance with departmental and City policies and procedures. Coach, mentor, and counsel employees, and as appropriate, provide discipline consistent with Human Resources policies. Maintain a safe work environment and report any workplace accidents in a timely manner. In coordination with Human Resources, review and update job descriptions and participate in the hiring and selection of staff for open positions.
| 20% | - Ensure Safety and Manage Risk: Understand and implement policies, procedures, laws and regulations to ensure a safe working environment. Work with all division employees to ensure that they understand and comply with safety policies and procedures to prevent accidents in the workplace. Conduct monthly safety meetings providing pertinent updates on safety issues and problems, demonstrating use of necessary safety equipment, and obtaining sources for training aids such as videos and booklets. Conduct reviews of all injuries and accidents and implement changes and/or training to enhance safety practices. Ensure that accidents are reported to appropriate authorities within required timeframes and take corrective action regarding accident investigations.
| 10% | - Manage Division Budget: Develop and manage annual operating budget to effectively utilize fiscal resources. Monitor all expenditures to budget line items including, but not limited to, facilities equipment, materials, and supplies. Implement financial procedures to monitor the division’s budget performance, tracking costs.
| 10% |
|
|
