GENERAL MANAGER OF PUBLIC TRANSIT ADMINISTRATION - 1224

Salary : $86,400.00 - $121,200.00 Annually

Location : 205 Arcadia Drive - Greenville, SC

Job Type : Full Time

Job Number : 01247

Department : PUBLIC TRANSPORTATION

Division : PUBLIC TRANSPORTATION ADMINISTRATION

Opening Date : 12 / 30 / 2024

FLSA : Exempt

Brief Description

Job Summary

Under limited direction and in compliance with standard operating procedures and policies, administers and manages the Public Transportation (Greenlink) Administration Division. Serves as an advisor to and supports the Public Transportation Director's management and administration of Greenlink and creates positive change by leading key initiatives. Oversees various strategic initiatives, collaborates closely with senior management, and ensures effective communication and execution across Greenlink divisions. Manages planning, projects, grants, and compliance activities. Ensures delivery of Greenville Transit Authority's (GTA) capital improvements, including bus stops and facilities. Oversees Disadvantaged Business Enterprise (DBE) program, including semi-annual reporting. Manages correspondence and networking opportunities between the GTA Board and other parties including elected officials and stakeholders. Coordinates the orientation of new Board members. Ensures GTA compliance with all Federal Transit Administration (FTA) procurement requirements. Develops, coordinates, and evaluates procurement tools such as Request for Proposals (RFPs) and related submissions, as necessary. Oversees the FTA's Triennial Review process. Ensures division tracks and identifies competitive grant opportunities that align with Greenlink's goals and objectives. Reviews competitive grant applications for accuracy, completeness, clarity, and adherence to grant requirements. Facilitates the planning, development, coordination, and administration of the department's capital budget in coordination with the Director, Deputy Director, and the Office of Management & Budget (OMB). Develops, implements, and reports on long-and short-term plans, goals, and strategies to aid Greenlink in meeting its goals and objectives. Manages assigned staff through subordinate levels of supervision to achieve department strategic goals and priorities.

Job Duties

Essential Functions

Essential Functions

of Time

• Procure & Administer Planning & Projects Activities for Administration Division : Serve as an advisor to and support the Public Transportation Director's management and administration of Greenlink and create positive change by leading key initiatives. Manage planning, projects, grants, and compliance activities. Responsible for implementing assigned Greenlink's plans, building organizational strength to achieve sustainable results, and delivering critical internal and external policy initiatives. Ensure timely bus stop installation project coordination. Aid and verify the completion of monthly Key Performance Indicators (KPIs). Work with staff to ensure and submittal of monthly and annual National Transit Database (NTD) and South Carolina Department of Transportation Operating Statistics (OPSTATS), and Transit Asset Management (TAM) reporting. In coordination with General Manager for Transit Operations, verify the Intelligent Transit System (ITS) is working properly and that data is being collected. Maintain infrastructure database. Lead development and maintenance of Greenlink's strategic plans, along with any division specific workplans and goals. Formulate, establish, and evaluate administrative policies, procedures, practices, and guidelines to ensure operational efficiency and continuous improvement. Oversee Disadvantaged Business Enterprise (DBE) program, including semi-annual reporting. Ensure through staff that all federal regulations are upheld and delivered in a timely manner. Serve as the department's subject matter expert on GTA's procurement policy and ensure GTA compliance with all FTA procurement requirements. Responsible for development, coordination, and evaluation of RFPs and related submissions, as necessary. Interpret, and implement financial aspects of contractual agreements. Oversee Planning staff contracts and monitor / track other contracts to ensure that all services provided are of the highest quality and consistent with terms of contract. Provide leadership and coordination of the FTA Triennial Review, which includes reviewing and preparing written responses to the report, coordinating appropriate responses among departments, and providing critical documentation. Represent Greenlink at a variety of meetings, public events, training sessions, on committees, and / or other related events that may pertain to Greenlink- related topics. Coordinate the orientation of new Board members. Assist Board members with educational and training opportunities involving new transit initiatives, technologies, planning, and finance. Ensure the timely preparation and distribution of materials (e.g., requests, agendas, schedules, notices, resolutions, etc.) for Board and Committee meetings, consistent with GTA approved bylaws and procedures. Coordinate meetings and provide agendas and minutes to the Greenville City Clerk. Provide for virtual meeting access when needed by Board members. Keep all official records of Board activities (minutes of proceedings, resolutions, etc.), including those of Board Committees, as directed by the Board.
• Coordinate Applications for Funding / Grants : Through subordinates, identify competitive grant opportunities that align with Greenlink's goals and objectives. Edit competitive grant applications for accuracy, completeness, clarity, and adherence to grant requirements. Work with appropriate Greenlink staff to identify organizations and foster support for grant applications via the solicitation of match commitments and letters of support. Through subordinates, develop detailed project narratives including grant funding budgets, project milestones and projected implementation and completion schedules for competitive grant applications. Work collaboratively with a variety of Greenlink staff and stakeholders to obtain all required information for grant submission. Oversee Grants staff in submittal and maintenance of funds requests. Supervise development and execution of all certifications and assurances required by each funding source. Ensure Grants staff maintains compliance with reporting requirements related to open grants, awards, and funding.
• Manage Capital Budget : Assist Director, Deputy Director, and OMB personnel to create and manage the annual capital budget, provide grant balances to develop total revenue, including revenue for operating divisions. Develop the budget for assigned divisions and projects; recommend requests to the Director; recommend to Director execution of procurement documents, journal entries, and budget transfers. Make budget recommendations for department; ensure budget recommendations are in line with available funding. Ensure submittal and tracking of budget versus expenses as it relates to federal and state formula funding. Represent the department at meetings or related appointments as required. Prepare budget-related written materials, correspondence, notices, and reports. Coordinate effective resolution of vendor issues. Approve expenditures in purchasing software. Ensure invoices are charged to the correct division or grant. Act as purchasing agent for Greenlink.
• Administer Short Range / Long Range Planning : Develop, implement, and report on long-and short-term plans, goals, and strategies to aid Greenlink in meeting its goals and objectives. Oversee updates to and implementation of Transit Development Plan. Make presentations to private businesses and governing bodies. Assist in conducting public hearings, producing, and organizing rider surveys, preparation of data, and quantifying route and fare information. Work and communicate with other City / county departments, neighborhood associations, business owners, and the public-on-public transportation-related matters. Ensure staff provides timely commentary regarding bus stop / route requirements for local planning efforts. Participate in the Greenville-Pickens Area Transportation Study (GPATS) Long Range Planning process and attend all study group meetings. Work with surrounding communities in provision of future transit plans including but not limited to Bus Rapid Transit, Streetcar, Light Rail, High Speed Rail, Automated Systems, and other related conveyances. Support the development, implementation, and continuous improvement of Safety Management System (SMS) processes and activities. Incorporate safety risk management activities in route planning and service installation processes.
• Manage Assigned Staff : Manage assigned staff through subordinate levels of supervision to achieve department strategic goals and priorities. Provide leadership necessary for staff to meet current and long-range goals and priorities. Meet with staff regularly to ensure operational efficiency and continuous improvement. Advise, direct, and consult with subordinate supervisors on matters of workforce planning, work assignments, scheduling, work performance, evaluation, promotion, and discipline. Set priorities, delegate work assignments, projects, and programs; monitor workflow; and review and evaluate work products, methods, and procedures. Provide for staff training and professional development. Work collaboratively with subordinates to address employee performance and disciplinary issues in compliance with City Human Resources and department policies. Provide timely, accurate, and thorough performance reviews for supervised employees. Oversee annual performance evaluations and ensure timely completion of well-written evaluations. Provide policy interpretation and direction to staff, as needed. Hire for subordinate positions, assist in interviews as needed.

Perform other duties as assigned.

Qualifications

Job Requirements

Preferred Qualifications

Driver's License Requirements

Performance Requirements

Knowledge of :

Ability to :

Other Information

Working Conditions

Primary Work Location : Office environment.

Protective Equipment Required : Safety Vest and closed-toed shoes (when in the field).

Environmental / Health and Safety Factors :

Relatively free from unpleasant environmental conditions or hazards. Occasional outside work. Seasonal exposure to extreme temperature, wetness and / or humidity,

Physical Demands :

Constantly requires hearing, vision and sitting. Frequently requires talking and walking / running. Occasionally requires reaching and standing. Rarely requires carrying, fine dexterity, handling / grasping, lifting, pushing / pulling, twisting, bending, climbing, crouching and stooping, kneeling, and foot controls. Sedentary strength demands include exerting up to 10 pounds occasionally and exerting up to 20 pounds rarely.

Mental Demands :

Frequently requires tedious or exacting work and working closely with others as part of a team. Occasionally requires time pressures, frequent change of tasks, and performing multiple tasks simultaneously. Rarely requires working in a noisy / distracting environment, emergency situations and irregular schedule / overtime.

Americans with Disabilities Act Compliance

The City of Greenville is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Prospective and current employees should contact Human Resources to request an ADA accommodation.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

The City of Greenville offers a comprehensive and affordable benefits package designed to provide a variety of choices to best fit the needs of our employees and their families. View more details about these benefits here :

HEALTH INSURANCE

The City offers the following health insurance options to eligible employees :

Dental

Vision

Basic Term Life

Employee Supplemental Life

Spouse Term Life

Child Term Life

Short Term Disability (STD)

Long Term Disability (LTD)

Voluntary Benefits (Critical Illness, Accident, Hospital Care, etc.)

All health insurance coverage is effective the first of the month following the employee's hire date except for LTD which is effective the 91st day following date of hire.

LEAVE & HOLIDAY BENEFITS

The City of Greenville observes 11 paid holidays.

RETIREMENT BENEFITS

The City is a member of the South Carolina State (SCRS) and Police Officers (PORS) defined benefit Retirement Systems.

AWARDS & RECOGNITION

Employee Service Awards

Longevity Bonus

OTHER BENEFITS & OPPORTUNITIES

Deferred Compensation

Flexible Spending Accounts (FSA)

Employee Assistance Program (EAP)

Salary : $86,400 - $121,200