What are the responsibilities and job description for the Human Resource Coordinator/Payroll position at City of Hampton, VA?

Salary : $39,110.00 Annually

Location : 1928 W. Pembroke Ave. Hampton, VA

Job Type : Full-Time Permanent

Job Number : 07178

Department : City Sheriff- Administration

Opening Date : 12 / 31 / 2024

Function

The Human Resources / Payroll Coordinator position entails providing guidance, support and coordination in the consistent and effective application of policies, procedures and practices of the Human Resource Department. Performs duties under the direct supervision of the Director of Administration and is accountable for use of delegated authority. Pursuant to §15.2-1603 of the Code of Virginia incumbent is appointed at-will and serves at the pleasure of the Sheriff.

Examples of Work

Demonstrates positive attitude and progressive actions through the display of professionalism, courtesy and appropriate tact and discretion in all interactions with other employees and with the public
Leads day-to-day payroll administration, including bi-weekly payroll processing, collecting time grids, request for leave forms and acting as initial contact for inquiries and issues related to payroll
Verifies payroll bi-weekly, documenting any exceptions
Submits city payroll to the state for reimbursement
Organizes, manages, coordinates and directs the operations and functions of personnel
Interprets, assists and advises employees regarding leave management, benefits and HR procedures and policies
Develops and maintains information systems that support the organization's overall objectives and provide the Director of Administration with an effective means of managing staff levels and administering pay to their employees.
Provides personnel services and programs, consultations, and assistance in the areas of organization structure, work design, pay administration, rewards, incentives, recruitment, performance management and professional development.
Develops and maintain the Personnel Policy Manual, which shall contain the policies adopted by the State of Virginia and the Sheriff's Office with any administrative instructions necessary for their implementation. Administrative instructions will follow and be referenced to applicable sections of the Policy. Responsible for issuance of policy manuals to employees and updating policy changes.
Makes promotion, demotion, separation and other personnel-related decisions for payroll
Makes salary decisions under appropriate provision of the State Compensation Board
Develops organizational structures and staffing levels based on departmental goals and budget requirements
Responsible for communicating any changes involving personnel issues to all employees
Orientates newly employees of the benefit package
Liaison for the city of opening enrollment for benefits
Files disability and workman's compensation
Maintains personnel records for all employees and interns

Maintains time, attendance and leave records for department employees

Maintains current listing and pertinent information of employees (i.e. social security number, address, telephone number)

Responsible for conducting vehicle inspections and reporting deficiencies

Adheres to all policies, procedures, guidelines and directives of the office on an ongoing basis

Be dependable and meet acceptable attendance requirements at all times

Protects confidential information by preventing unauthorized release, both verbal and / or writing

Disseminates information as it is given by the Department's Administration

Completes Job Performance Evaluations as required by policy

When applicable, commends and / or follows disciplinary actions for all deputy sheriffs

Follows all Federal, State and Local laws

Performs any other tasks as required.

Qualifications

Detailed-oriented; possess a professional attitude, able to work a flexible schedule.

Must have strong written and verbal communications skills. Must be highly organized, and a self-motivator.

Ability to establish and maintain effective working relationships with associates, supervisors, other agencies and the general public.

Knowledge of accounting principles to prepare statistical reports, and identifies budget needs.

Able to deliver effective results, meet tight deadlines

Ability to read and comprehend laws, ordinances and orders

Maintains composure under adverse conditions

Establishes and maintains effective working relationships with other employees, officials and citizens from a variety of racial, ethnic and economic backgrounds

Presents evidence in court effectively; skillful in observation and remembering details

Interprets and explains policies and procedures

Acts rationally and calm under stressful situations

Analyze situations quickly and objectively and determine proper cause of action

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals

Makes sound decisions

Utilize good public relations skills

Use good leadership skills

Prioritize tasks

Properly operate authorized city vehicles and equipment

Gives and follows commands, following through when needed

Ability to supervise, organize and review the work of subordinates

EDUCATION AND EXPERIENCE Successful completion of the requirement for graduation from a four (4) year college or university with a Bachelor's Degree in Human Resources, Public or Business Administration, the Social Sciences, Finance or a related field. Qualifying experience may be substituted on a year for year basis for the education requirement.

Supplemental Information

All Employees are expected to follow all Federal, State and local laws; effectively work together to meet the needs of the community and the organization through work behaviors demonstrating the expectations of the Hampton Sheriff's Office. Employees are also expected to lead by example and demonstrate the highest level of ethics.

Features

ENVIRONMENTAL HAZARDS The job may risk exposure to extreme heat and / or cold, wet or humid conditions, noise, fumes, odors, moving machinery, electrical shock, traffic and toxic or caustic chemicals. Risk of exposure to bio-hazard communicable diseases and bodily fluids.

PHYSICAL AND DEXTERITY REQUIREMENTS Must have the capability to hear, speak and see to communicate with the general public. Must have the strength and ability to apprehend, subdue and restrain criminal offenders. Physical exertion may be required to climb stairs and over walls, run, bend, twist, reach, crawl through tight spaces, kneel in confined areas; sit for prolonged periods of time; move / push / pull or lift heavy objects exceeding 50 lbs; Subject to 24-hour call back for emergencies. Requires operation of standard office equipment.

ADDITIONAL REQUIREMENTS

to complete the required Authorization for Release of Information form.

Benefits Overview

The following plans are available the first of the month following one full calendar month of employment :

Health insurance

Dental insurance

Vision insurance

Reimbursement accounts

Health insurance offered through Optima Health (1-800-229-1199). For more information on the provider network and pharmacies, see the

The vision plan is offered through EyeMed Vision Care. For more information, see the

Three dental plans are offered through Delta Dental (Delta Care, Delta Dental PPO, and Delta Dental PPO Plus) 1-800-237-6060. For more information, see the

Employees begin accruing annual and sick leave immediately.

Other forms of leave include :

Maternity Leave

Parental Bonding Leave

Care for Sick Parent Leave

Birthday Leave

Personal day (available every quarter)

The ten paid holidays each year include :

New Year's Day

Martin Luther King, Jr. Day

President's Day

Memorial Day

Juneteenth Day

Independence Day

Labor Day

Veterans' Day

Thanksgiving Day

Christmas Day

Employee's birthday

A tax deferred retirement plan 457 is offered through the ICMA Retirement Corporation. An after-tax retirement plan, Roth IRA, is offered through the ICMA Retirement Corporation (1-800-669-7400). For more information, see the

Group life insurance is offered through the VRS and the carrier is the Minnesota Life Insurance Company.

Tax deferred retirement plan 457 is offered through the ICMA Retirement Corporation (1-800-669-7400). For more information, see the

Training and Career Development : The Employee Education Assistance Program (EEAP) encourages employee development through (1) educational programs leading to a degree, (2) skilled craft or trade training leading to a certificate or license and (3) coursework to renew and update skills. Eligibility criteria apply. In addition, the City offers training opportunities in technological, leadership, supervisory, and other areas of government / business knowledge and skill development.

Medical / Dental and Dependent Care Reimbursement Accounts are offered on a pre-tax basis in order to reduce the amount of tax the employee pays.

The Employee Assistance Program (EAP) is confidential and personal counseling service for the employee and their immediate family (757-363-6777, 1-800-899-8174 or

Direct deposit into most banks is a convenient finance feature.

Savings bonds are available to the City's workforce.

Employees are covered for Workers' Compensation where appropriate.

Salary : $39,110

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