Human Resources Technician

ANTICIPATED OPENING

POSITION: Human Resources Technician

Human Resources Department

HOURS OF WORK: Monday – Friday 8:00AM-4:00PM

(35 hours per week)

SALARY: $68,979 - $79,154 per year (New hire will start at step 1)(Administrative/professional positions salary schedule)

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES:

Coordinate all paperwork associated with the hiring process for city employees in accordance with established personnel procedures. Conduct all new hire orientations. Schedule/participate in informational meetings, health fairs, open enrollment periods, and wellness committee. Participate on interview boards as necessary.

Maintain personnel files for all city employees. Assist with communication of personnel/payroll changes for active/terminated employees with the Treasurer’s Office and Auditor’s Office. Assist with notification to the Haverhill Retirement Board and Mass Teachers Retirement of monthly deduction changes for retirees.

Prepare job descriptions for posting. Disseminate copies to appropriate departments and prepare advertisements. Maintain and update the HR section on the city website. Maintain all social media accounts. Oversee the scheduling of interviews and agendas. Oversee the tracking of all applicants’ information in database.

Will be responsible for administering policies and procedures to schedule and/or arrange all training avenues to support a diverse and inclusive work environment. This will include, but is not limited to: diversity training, anti-harassment training, workplace non-discrimination training and ethics training.

Will assist in administering comprehensive benefits program offered to all city employees and school/city retirees which includes, but not limited to: health insurance, dental insurance, life insurance, FSA program, HRA offering, disability product, etc.

Prepare monthly schedules for office bills, reimbursements, and insurance payments. Assist in reconciling all insurance reports and provide headcounts.

Prepare Civil Service paperwork for approval of appointments. Responsible for all statistical reporting such as EEO-4 reports. Provide assistance to respond to salary surveys and similar inquiries.

Perform calculations on proposed salary negotiations. Proofread and update employee contracts. Prepare ordinances for City Council submission.

Provide customer service to all prospective applicants, employees, and retirees. Answer all incoming calls, process daily mail and assist in the general operations of the HR Department which includes filing, copying, typing, and faxing.

Responsible for assignment and preparation of weekly floater schedules. Responsible for oversight of random drug screening policy for employees. Assist the HR Director in administrative duties as assigned.

The duties listed above are intended only as illustrations of the various types of work that the position will perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

QUALIFICATIONS NEEDED:

Must have a minimum of five years of experience in an administrative or customer service position in a fast-paced office environment. Municipality experience in human resources preferred. Must have exceptional verbal and written communication skills. Must be proficient in Microsoft Office products (especially MS Word and MS Excel). Must have strong bookkeeping skills. Must have excellent organization skills.

Ability to exercise discretion in the access to and handling of confidential information. Ability to multi-task and prioritize. Ability to meet people easily and get along well with others. Ability to manage situations in a busy, service-oriented setting with tact, courtesy, initiative, resourcefulness, and good judgment. Ability to work independently with minimal supervision.

Knowledge of Massachusetts Civil Services rules and regulations preferred. Knowledge of state, local and federal guidelines regarding hiring procedures preferred.

PHYSICAL REQUIREMENTS:

Position is sedentary in nature. Ability to walk or stand continuously throughout the day and frequent movement in and out of office. Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites within the City (which may include evening meetings); strength to lift and carry materials weighing up to 20 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Workday may exceed more than seven (7) hours. Attendance is mandatory.

Applicants will be required to undergo a background check including CORI/SORI screening prior to appointment.

CLOSING DATE: THURSDAY JANUARY 30th

APPLICATION IS AVAILABLE ONLINE AT:

www.cityofhaverhill.com/departments/human_resources/job_opportunities.php

Application can be saved and sent as attachment when applying online. Cover letter, application and resume should be sent to: CITY OF HAVERHILL HR DEPARTMENT AT HRD@HAVERHILLMA.GOV

PLEASE REFERENCE JOB # 2025-1

"The City of Haverhill is an AA/EEO/ADA Employer."

Job Type: Full-time

Pay: $68,979.00 - $79,154.00 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Haverhill, MA 01830 (Required)

Ability to Relocate:

• Haverhill, MA 01830: Relocate before starting work (Required)

Work Location: In person

Salary : $68,979 - $79,154