Office Manager/Utilities Clerk

UTILITY CLERK City of Herington Administration Department

POSITION SUMMARY

Under the supervision of the City Clerk/Finance Director, the Office Manager/Utility Clerk is a non-exempt position under FLSA which performs clerical duties. This position provides citizen assistance, receives utility payments, and performs data entry duties. Processing utility orders, and citizen inquiries is required. This employee should possess excellent communication, office, organizational, and public relation skills.

ESSENTIAL FUNCTIONS

· Provides citizen assistance by fielding questions, concerns, and complaints;

· Answers and directs incoming telephone calls;

· Acts as Assistant Hearing Officer and Assistant Court Clerk;

· Performs general clerical duties including typing, filing, and photocopying;

· Maintains airport and hay ground leases;

· Assists in the preparation of the city payroll, records employee leave time;

· Files times sheets, payroll reports;

· Prepares invoices for damages, repairs, labor, supplies, electrical and plumbing permits;

· Assists with payables, updates personnel files, manuals, and codebook;

· Make sure service applications are complete;

. Maintains the daybook: making sure it is accurate and completely filled out.

MARGINAL FUNCTIONS

· Assists other departments as the need arises;

. Completes questionnaires and surveys;

· Performs other duties as deemed necessary or assigned.

UTILITY CLERK

POSITION REQUIREMENTS

Experience: One to three years of similar or related experience is required. The employee in this position is expected to have acquired the necessary information and skills to perform the job reasonably well within six months of employment.

Education: A high school diploma or GED is required.

Technical Skills: A working knowledge of mathematics, computers, and office procedures is required. This employee must be able to operate computers, printers, calculators, photocopiers, and other office equipment. The ability to perform word processing duties, to maintain accuracy, to perform multiple tasks, and to read and interpret reports, billing statements, written instructions, and strong public relation, organizational, and oral and written communication skills are required.

Problem Solving: Some independent problem solving is involved in this position. This employee encounters problems with citizen complaints and non-payment of bills.

Decision Making: Decision making is a factor in this position. This employee makes decisions on a daily basis about providing citizen assistance and performing daily duties in the most efficient manner.

Supervision: This position is subject to occasional supervision from the City Clerk and has no supervisory duties.

Financial Accountability: This employee has some responsibility for departmental resources, handles cash and payments on a daily basis, but does not participate in the annual budget process.

Personal Relations: Daily contact with the general public, co-workers, supervisory personnel, and the City Manager, and interaction with other departments is expected.

Working Conditions: No adverse working conditions exist within this position. Working in an office setting with a computer is the primary aspect of this position.

Physical Requirements: Physical activity associated with working in an office setting is required to perform the daily duties of this position.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $18 - $22