Part Time Administrative Associate

WHO WE ARE
At the City of High Point, we celebrate the creator in everyone. Building on our rich cultural history steeped in industrialism and innovation, our employees seek not only to transform themselves, but the world around us. We are collaborators, we are makers, we are visionaries.
We invite you to explore the many opportunities to serve our community, by sharing your talents, skills, and expertise. You’ll be joining a dynamic team of over 1,300 individuals dedicated not just to making a career, but a difference; because what we create in High Point, changes the world! 

OUR CORE VALUES

• Integrity: Saying what we mean and consistently doing what we say with no desire other than the good of the citizens we serve. It means standing up for beliefs. 
• Responsibility: A continual process that emphasizes a high level of personal accountability by each member of the organization.
• Partnership: Adding competitive value and quality to the services provided to our residents, businesses, and visitors through responsible fiscal stewardship, increased innovation, greater use of technology, and expanded civic, neighborhood and regional partnerships. 

WHAT WE OFFER
The City of High Point offers a competitive salary commensurate with education and experience. We also offer generous benefits for full-time employees which include but are not limited to: 

• A guaranteed monthly pension upon retirement, vested after 5 years of service 
• Competitive medical, dental, and vision plans effective day one 
• 401K and 457B Retirement Plans 
• PTO earned within first year
• 12 Paid Holidays per year
• Tuition Reimbursement Plan

YOUR PURPOSE 
The part-time Administrative Associate for the Electric Department plays a critical role in keeping operations running smoothly by providing administrative support to the team. As the first point of contact for customers, vendors, and staff, you'll help maintain the efficiency of day-to-day operations and assist in a variety of administrative tasks. Your organizational skills will be key in ensuring everything from scheduling and customer inquiries to inventory management and office supplies is handled promptly. This position will report to the Electric Utilities Director.WHAT YOU’LL DO 

• Provide administrative support across all Electric Department divisions, ensuring seamless communication and coordination.
• Greet and assist customers in person, by phone, or via email, directing them to the appropriate staff or department based on their needs.
• Monitor the department’s email inbox, handling inquiries, bid submissions, and reimbursement requests.
• Assist customers by providing information about services, resources, and documentation.
• Process various administrative tasks such as collections reports, petty cash, and travel reimbursements.
• Maintain databases, spreadsheets, and documentation, ensuring accurate and up-to-date records.
• Open and distribute mail, draft letters and memos, and handle confidential reports.
• Manage office supplies inventory, process requisitions, and ensure timely ordering of materials.
• Schedule and coordinate maintenance for office equipment.
• Maintain the safety bulletin board with the latest updates.
• Assist in the creation of flyers, brochures, and marketing materials to promote departmental programs.
• Support the promotion of services and programs on the department’s website, social media, and online calendar.
• Organize and file office records, keeping materials sorted by project, subject, or personnel.
• Coordinate meetings and appointments, reserving locations and notifying participants.
• Assist with various special projects as required.
• Ensure all tasks are performed in compliance with OSHA and City Safety Standards and policies.

• REQUIRED QUALIFICATIONS 
  • High School Diploma or GED equivalent.
  • Strong understanding of office procedures, business communication, spelling, arithmetic, and proficiency with office software applications.
  • Proficient in software applications for processing personnel actions, payments, and purchases.
  • Excellent data entry and communication skills.
  • Strong interpersonal skills to foster productive relationships with coworkers, city officials, and customers.
  • Ability to handle multiple tasks and prioritize effectively to meet deadlines.
  • Ability to work independently and as part of a team.
  • Valid North Carolina Driver’s License.
• PREFERRED QUALIFICATIONS 
  • Prior administrative experience
• PHYSICAL REQUIREMENTS
  • Hearing/Speaking: Ability to effectively communicate with staff, citizens, and customers in person and via phone/email.
  • Vision: Must be able to read and interpret documents, computer screens, and printed reports.
  • Physical Requirements: This position involves sedentary work, exerting up to 10 pounds of force occasionally and handling office materials.
• MENTAL ABILITIES
  • Reasoning: Apply logical thinking to solve problems and respond to inquiries from customers and staff.
  • Mathematics: Proficiency in arithmetic and the ability to work with basic financial data such as budgets, payments, and payroll.
  • Language: Strong ability to speak, read, and write English for clear communication and documentation.
• ENVIRONMENTAL CONDITIONS
  • Physical Surroundings: Work is primarily conducted indoors.
  • Hazards: No specific environmental hazards noted for this position.
  • Equipment: Standard office equipment including computers, printers, fax machines, phones, and general office supplies.

OUR COMMITMENTS
The City of High Point is dedicated to fostering a work environment that values individuals from all backgrounds and seeks to attract and retain the most qualified partners in service to the citizens of High Point. As an at-will employer, the City allows employees to terminate their employment, or be terminated at any time, with or without cause, as long as it is not prohibited by law.The City of High Point is committed to classifying and compensating its employees fairly for the work they do, weighing both the internal capabilities and the external market. While the job description is not intended to and does not create a contract of employment, we are excited to use this “living document” as a guide for managing performance and positions to ensure job descriptions are reflective of the current work required by the incumbent or expected by any candidate to whom an offer of employment is extended.The City of High Point is committed to providing a safe, comfortable working environment for all employees. To that end, we are proud to comply with all Occupational Safety and Health Administration (OSHA) requirements, as well as make reasonable accommodations to candidates and employees as we are able in accordance with the Americans with Disabilities Act (ADA). Candidates selected for employment must undergo (a.) a drug screening, in accordance with the City’s drug and alcohol policy and (b.) a background screening to determine whether there is any current, pending, or previous charge, conviction or other infraction deemed incompatible with service in the capacity for which the candidate is being hired. Certain positions are considered so critical to the health and safety of others that a candidate cannot be placed in any of those positions without passing a pre-placement physical exam. Successful results from these conditions will result in an offer of employment.Application Deadline: In the event of high candidate volume, this position may be removed earlier than the stated closing date. If interested, we encourage you to apply as soon as possible.

Salary : $37,542 - $48,100