Purchasing Specialist

Performs difficult clerical and responsible technical work involving the procurement of goods, services, and the maintenance of related records; does related work as required. 
Work is performed under the general supervision of the Purchasing Manager. 

• Purchase goods and services needed by the City of High Point;
• Utilizes current policies and procedures and general statutes to develop and organize all phases to procure goods and services;
• Assist with Purchasing Card Program as an Administrator; 
• Create and distribute purchase orders to vendors and departments;
• Process changes, corrections, cancellations and provide technical assistance with purchase orders for departments;
• Assist vendors and the public regarding information on how to do business with the City of High Point;
• Maintain vendor database including approval of all new vendor set up, modify vendor database;
• Assist as needed with processing bid proposals, reviewing bid documents, and publishing bids;
• Greet sales representative and city employees and assist as necessary;
• Assist as needed with processing, reviewing and routing contracts;
• Assist as needed with all training including purchasing training, p-card training, andERP training;
• Answer multiple phone lines;
• Facilitate Purchasing Inbox Requests;
• Order Departmental Supplies;
• Ensures that all work is performed in accordance with OSHA and City Standards and Policies.

• Formal Education
  1. Associate Degree in Business Management, Accounting, or closely related field with at least two (2) years of progressive purchasing experience; OR
  2. High School Diploma or GED equivalent with five (5) years of progressive purchasing experience.
• Proven record of setting and meeting internal purchasing requirements.
• Some understanding of local, state and federal purchasing laws/policies.
• Must be able to work with all types of people as the employee will be dealing with employees from user departments, vendors and the general public.
• Must have good communication, typing and filing skills.  
• Must have good telephone communication skills. 
• Must have knowledge of basic office practices and procedures and the skill and ability to operate the required office equipment.  
• Certifications
  1. CLGPO certification or ability to obtain within three (3) years of employment;
  2. Other Professional purchasing certification or ability to obtain within three (3) years of employment.
• Valid North Carolina Driver’s License

Preferred Qualifications

• English and Spanish Language skills

Physical Requirements
Hearing/Speaking - Expressing and/or receiving information by means of spoken word are both necessary to converse with internal and external customers including co-workers, citizens and applicants.
Visual Abilities – the ability to perceive via eyesight is required for this position:

• Acuity, far – clarity of vision at 20 feet or more. Must be able to see from a distance when administering and observing employment tests, operating a motor vehicle or addressing an audience.
• Acuity, near – clarity of vision at 20 inches or less. Must be able to see work-related business documents close at hand.
• Depth perception – Three-dimensional vision and the ability to judge distance and space relationships.
• Field of Vision – the area that can be seen up and down or to the right or left while eyes are focused on one point. Must be able to see a wide span of area.
• Accommodation – Must be able to adjust the eye lens to glance quickly.

Physical Strength – degree of physical demands typically associated with this position include:

• Light Work
  1. Exerting up to 20 pounds of force occasionally; and/or
  2. Exerting up to 10 pounds of force frequently; and

A negligible amount of force constantly to handle or move materials related    to the position

1. Type of Physical Demands Reaching - Extending the hand(s) or arm(s) in any direction.
2. Handling - Seizing, holding, grasping, turning, or otherwise working with hand(s).
   1. Fingering - Picking, pinching or otherwise working with fingers primarily rather than the entire hand or arm.

Mental Activity/Requirements
Reasoning

• Ability to apply principles of logical thinking combined with knowledge of principles and practices of public personnel and employment laws to work tasks and handle practical situations, comprehend and respond to a variety of situations in a timely fashion and exercise good judgment.

Mathematics Ability

1. Using arithmetic and/or Statistics: Ability to direct and oversee the use of arithmetic and/or statistics in the preparation of a variety of tests and reports.

Language Ability

• The ability to speak, read and write the English Language are required for this position.

Environmental Conditions
Physical Surroundings

• The Purchasing Technician is subject to working inside or outdoors.

Hazards

• None

Machinery/Tools/Work Aids/Other Equipment

• Computer, calculator, VCR/TV/DVD player, projector, audio/video still and motion recorders, printer/fax/copy machine, measuring devices, manuals, ordinances, Personnel Resolution, regulations, reports, evaluations, records, correspondence, periodicals, two-way radio, reference materials, statutes, building codes, telephone, regular office supplies.

Disclaimer
This job description may not be all-inclusive, as jobs evolve over time to meet the ever-changing needs of the City of High Point’s workforce. This job description is not intended to and does not create a contract or offer of employment to any individual. In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals.   However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the City of High Point. Candidates selected for employment must pass a background screening as well as a pre-employment physical to ensure medical clearance to perform the essential functions of the job prior to receiving a full offer of employment.
The City of High Point is an at-will employer and employees may be terminated or may terminate their employment at any time with or without reason for any reason not prohibited by law.

Salary : $45,631 - $58,469