What are the responsibilities and job description for the General Clerk position at City of Hobart Indiana?
Clerk-Treasurer's Office
General Clerk
Overview
NOTE: A position of Clerk may be hired for Accounting, Payroll and/or any combination of these.
Accounting
- Assist in processing and maintaining records of all accounts receivable and all accounts payable related to the corporate account and within the parameters set by the current budget, as needed.
- Assist in reconciling cash drawers daily, preparing bank deposits and generating daily reports.
- Assist in maintenance of all EFT’s, grant funds, or departmental deposits.
- Assist in preparing accounts payable claims list including corporate, parks and wastewater accounts for Board of Works consideration, as needed.
- Assist in updating the capital asset list by department as new equipment or vehicles are purchased. Assist with the maintenance of the capital asset policy and vehicle titles as liaison with department heads regarding the purchasing or retiring of new equipment or vehicles, as needed.
- Assist with maintaining fuel key logs and vehicle assignment logs as needed.
Payroll
- Assist in preparation of bi-weekly payroll including the distribution of payroll checks, deduction checks and maintenance of payroll reports.
- Assist in all aspects of payroll processing and reporting with the Payroll Clerk, as needed.
- Assist in maintenance of employee pay files.
- Maintain ongoing communication with appropriate clerks regarding modifications to the payroll system and/or personnel and employment issues to promote the back-up capability to other staff.
All Clerks
- Assist other clerks with phone answering and counter work, waiting on customers, assistance in processing requests and disseminating information, issuing permits, receipts and overall customer service.
- Assist Clerk-Treasurer and other clerks with any special projects or reports, as requested. Ongoing communication and cross-training with WW Accounting, Payroll, Accounts Receivable and Payable will be expected to facilitate efficient customer service.
- Responsible along with other Clerks for opening and closing of the Clerk-Treasurer’s Office and the City Hall building at the close of the business day.
Competencies / Requirements / Education
Position requires excellent oral and written communication and organizational skills with attention to detail, competence in computer technology including word processing, spreadsheet and database creation and maintenance and ability to perform quality work and excellent customer service abilities. While performing the duties of this position, the employee is regularly required to talk or hear, lift files, open filing cabinets, sit, bend, stand, and stoop. Ethical conduct and confidentiality of information in all aspects of the position is an obligation of any employee.
High School Diploma/GED is required. Preferred experience/education: 3-4 years working in a position with related experience.
Position is Full-Time with salary and benefits and the employee in this position serves at the pleasure of the Clerk-Treasurer. Employees are paid in accordance with the current Salary Ordinance of the City of Hobart and is governed by the policies of the Employee Handbook for the City of Hobart. Offers of employment may be contingent upon a background check.
NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties and duties may change at any time to meet the ongoing needs of the organization, with or without notice.