EVENT COORDINATOR

ESSENTIAL DUTIES

• Perform duties related to acquiring quotes, accounts payable, accounts receivable, and other financial management tasks of the department
• Write memos and other forms of communication on behalf of the Communications Department
• Presents information and data in an attractive, easy-to-understand format
• Assist with the administration of City of Hobbs social media accounts

• Assist in planning and organizing city-sponsored events, press conferences, public meetings, community engagement opportunities, and event/conference bidding
• Research, develop, and propose new event concepts that align with the city's economic development goals, enhance tourism, and increase community engagement
• Analyze market trends, resident interests, and visitor demographics to create unique experiences that showcase the city's assets and attract regional and national audiences
• Identifying partnerships with local businesses, tourism boards, and industry leaders.
• Exploring innovative event formats (e.g., festivals, trade expos, themed seasonal events).
• Assessing the economic impact and feasibility of proposed events
• Secure venues and permits and coordinate vendors for a variety of events hosted by or in Hobbs
• Ensure events foster public involvement and align with municipal initiatives.
• Assist with engaging with residents, businesses, and stakeholders to encourage participation
• Collaborate with the Marketing Coordinator to ensure branding consistency with public events and advertising.
• Coordinate with local media to promote events through press releases and media advisories
• May act as the Interim Director of Communications for Public Information and creation of Press Releases in their absence
• Work with the Director of Communications to ensure all event goals align with city departments, elected officials, and community organizations.
• Manage event budgets, track expenses, and ensure cost-effective planning
• Seek federal, state, or local sponsorships or grants when applicable to enhance event funding
• Partner with local non-profits and other government/private entities to collaborate on events
• Ensure events meet city regulations, including safety codes, accessibility standards, and public health policies
• Develop contingency plans for emergencies or unexpected disruptions
• Recruit, train, and manage volunteers or temporary staff for events
• Assign roles and ensure a smooth workflow during event execution
• Assist in coordinating emergency response efforts for events as needed

• Coordinates radio announcement recordings; places announcements/commercials and assists Marketing Coordinator with scriptwriting
• Assists other staff with community outreach, press/media coverage, promotions, event organizing and hosting, advertising, marketing, hospitality, public relations, and other similar fields
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
• This position requires a standard workweek of 40 hours, Monday through Friday. There will be instances when weekends and evening work are required.

This position is subject to the City of Hobbs’ Drug and Alcohol Testing Policy, which includes one or more of the following: pre-employment testing, post-accident testing, random testing, reasonable suspicion testing, return-to-duty testing, and follow-up testing. 

 MINIMUM QUALIFICATIONS

Education and Experience:

Skills, Knowledge and Abilities:

This position will require a high level of organization, time management, and multi-tasking.

Highly creative with experience in identifying target audiences and devising digital campaigns that engage, inform, and motivate.

Ability to provide a high level of customer service. 

This individual is expected to display excellent grammar, writing, and public speaking skills. 

Must be able to communicate clearly and precisely and understand messages sent by other individuals via different methods of communication. 

Must desire to gain knowledge of public affairs and communications as well as government activities, principles, practices, and methods. 

The individual in this position will often handle confidential and/or time-sensitive information and be expected to maintain the nature of this information. 

Knowledge and experience with standard Microsoft software, including Word, Publisher, and Excel. Also cloud based software i.e. google drive.

Comprehensive knowledge of social media networks, such as Twitter, Facebook, Instagram, and YouTube, and the ability to learn any others deemed suitable for the City of Hobbs.

Licensing and Certifications:

Valid state-issued driver’s license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. 

The employee must frequently lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment's noise level is quiet in the office and moderate to loud in the field.

Salary : $60,299 - $69,347