POLICE INVESTIGATIVE ADMINISTRATIVE ASSISTANT

Receives incoming calls to the Criminal Investigation Division, screens calls, providing information and assistance, or transfers to the appropriate detective, division, or outside agency.   Provides assistance to members of the department with various forms and research. 

• Assists outside agencies in their investigations by providing researched information. 
• Assists victims, witnesses and suspects regarding criminal procedures.    
• Maintains the department’s contingency checkbook and reconciles monthly. 
• Maintains the division’s contingency accounts and prepares monthly reports, submits through the chain of command for review and approvals. 
• Provides assistance to supervisors in preparation of monthly divisional reports. 
• Prepares and mails screened case letters. Receives faxes and emails from the District Attorney’s office and other outside agencies and presents them to the appropriate section for proper follow-up. 
• Acts as a backup to the Administrative Assistant, Police Operations Assistant and Investigative Aide in their absence.
• Receives all subpoenas from City Court, District Attorney’s Office, and disseminates all the subpoenas through the Power DMS System.  
• Vehicle Compliance Form entry: To be in compliance with the State DMV for the ordering of undercover plates and/or renewal requests.  
• Assists detectives in scanning documents into Spillman. 
• Prepares and processes purchase orders, ensuring compliance with city policy and state procurement procedures.  
• Solicits quotes from vendors for services, material and equipment utilized in the Police Department. Prepares check requests.  
• Purchases and maintains adequate inventory; issues departmental office supplies, uniforms and equipment.  
  
   

Education and Experience:

Graduation from high school or GED equivalent required. Previous clerical experience preferred.

Skills, Knowledge and Abilities:

• Knowledge of Standard Microsoft Software and Quick Books.

• General knowledge of accounting principles preferred.

• Ability to communicate effectively with citizens that may be agitated or upset.

• Ability to perform duties with a high degree of attention to detail with a high degree of accuracy.

• Ability to establish and maintain effective working relationships with Police staff, various other agencies and general public.

LICENSING AND CERTIFICATIONS

Valid state issued drivers license.

Notary public certification.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

May require lifting up to 25 pounds.

While performing the duties of this job, the employee is frequently required to sit, stand, talk and hear.

Specific vision abilities required by this job include close vision and the ability to adjust focus.
 WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The office environment is a high traffic area that is moderate to noisy.

Salary : $20 - $23