Part Time Judicial Assistant I

Job application

General Summary of Job:  Performs a variety of routine administrative and clerical duties pertaining to justice court proceedings. 

Essential Functions: 

·        Prepares case filings, case disposition and other related reports and forwards or routes documents and reports to allied government agencies (BCI, DL);

·        Maintains liaison and communications with agencies associated with the criminal justice system such as police department warrants divisions, bail bondsmen, prosecuting attorney offices, defense attorneys, public defenders, adult probation and county offices;

·        Research source documents for relevant data to produce legal papers and court documents;

·        Types various reports, memoranda, forms, abstracts, appeals, and other court documents; transmits materials according to established procedures and deadlines;

·        Performs various in-court duties under close supervision;

·        Make minute entries;

·        Cash handling including receipting of cash and giving change, creating trust accounts and other cash handling duties as necessary;

·        Open and close court as required;

·        Administers oaths to witnesses and jurors;

·        Marks, handles, and is responsible for keeping and releasing exhibits; arranges for interpreters and for video in custody hearings with jails throughout the state;

·        Receives and dockets notices of appeal;

·        Balances, verifies and prepares daily deposits; types or prepares a variety of court records including bench warrants, commitment and release orders, orders to show cause, defaults, motions, judgments, court minutes, and all other orders of the court;

·        Performs clerical tasks; receives logs and files incoming citations and complaints; maintains cross reference recovery system; opens mail, sorts and processes; determines fines based on fine schedule or bail if plea is not guilty; attaches appearance by mail to citation; keeps track of payments made through the mail;

·        Receives and processes requests for small claims proceedings; prepares affidavits and orders; explains procedures, sets hearings, collects fees and initiates docketing;

·        Receives telephone calls and refers to the appropriate person; answers questions about trial or hearing schedules, and assists public in resolving questions regarding various civil and criminal processes and papers; provides information about court procedures and schedules; sets appointments;

·        Prepares arrest and bench warrants; type warrant information, order to show cause, failure to appear and refers to Judge for signature; sends copy to law enforcement; notifies county or other jurisdiction if someone is arrested; enters case information into the computer; maintains tickler files to monitor when payments are due, end of six-month probation, etc.;

·        Creates Webex links for calendars for court;

·        Receive and log emails from agencies and defendants, then processes and forwards as needed.

·        Perform other duties as assigned or required.

Special Qualifications:

·        Must possess and maintain a valid Utah State driver’s license with periodic verifications by the City;

·        Must pass random background checks to maintain UCJIS access;

·        Must comply with continuing education requirements.

Minimum Qualifications:

·        High School diploma or equivalent with academic background in general office practices; two (2) or more years of general office experience providing exposure to routine administrative and clerical duties and responsibilities, or an equivalent combination of education and experience that has developed the required knowledge, skills, and abilities.

Knowledge, Skills, and Abilities:

·        Ability to type 45 wpm.

·        Knowledge of basic trial process and court administrative procedures; knowledge of telephone etiquette. Extensive skill in word processing and computer programs such as CORIS, Workspace, and UCJIS  preferred but not necessary.

·        Ability to create and maintain accurate records and follow record retention schedules; ability to communicate effectively both orally and in writing; ability to use independent judgment; ability to establish and maintain an effective working relationship with employees, attorneys, representatives of allied agencies and the public; ability to follow written and oral instructions; ability to maintain professionalism in the courtroom at all times.

Working Conditions:

·        While performing the duties of this job, the employee is frequently required to sit and communicate with others.

·        The employee must occasionally lift and/or move up to 25 pounds.

·        Specific vision abilities required by this job include close vision and the ability to adjust focus.

·        The noise level in the work environment is usually quiet.

·        Considerable exposure to stress as a result of human behavior, frequent deadlines, and the general demands of the positions.

NOTICE: This job description in no way states or implies that these are the only tasks to be performed by the employee occupying this position. He or she will be required to follow any other instructions and to perform any other job-related duties requested by his or her supervisor. It is the policy of the City of Holladay to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, sex, religion, national origin, age, or disability. Human Resources will provide reasonable accommodations for any applicants during the selection process. If you have special needs please call 801-834-2577. In the interest of the workplace and public safety, all offers of employment are contingent upon the successful completion of a chemical screen for the purpose of detecting the presence of alcohol and/or controlled substances in the body. The City of Holladay requires as condition of employment, the use of direct payroll deposit to a bank or savings account.

APPLICATIONS and RESUMES must be submitted to Holladay City Hall, 4580 S. 2300 E., Holladay, UT 84117. This position is open until filled.  Applications can be obtained from Holladay City Hall, 4580 S. 2300 E., Holladay, UT 84117 or online at www.cityofholladay.com

Holladay City is an Equal Opportunity Employer

Salary : $20 - $25