Finance Clerk

Pay shown in this posting is representative only. Actual pay is determined by qualifications, experience, and other abilities.

SUMMARY:

The Finance Office has three positions: the Finance Officer, Finance Specialist, and Finance Clerk.

Finance Clerk is a full-time position under the supervision of the Finance Officer. The Finance Clerk and Finance Specialist work as a team to perform payroll, accounting, administrative, clerical, and other duties required in Municipal Finance operations.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Manages and processes City of Hollister payroll with maximum accuracy and strict attention to timecard calculations and details for each employee.

• Maintains precise and updated employee records keeping private information confidential.

• Maintains employee absentee calendars and leave requests.

• Investigates and resolves payroll issues.

• Prepares Payroll Tax reports.

• Prepares W-2’s, Benefit Statements, and other year-end requirements.

• Assists the Finance Department with daily operations as required.

• Assists annual budget preparation by providing wage data, worksheets, calculations, etc.

• Attends meetings as required.

• Cross trains with the Finance Specialist on Accounts Payable, Purchase Orders, and Payroll processing and procedures.

• Researches payroll-related records and prepares reports.

• Exercises initiative and independent judgment in resolving day-to-day operational situations.

• Maintains a neat and orderly work area.

• Represents the City and department by performing various functions at meetings, occasions, and public events.

• Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Knowledge of

• Day-to-day operations of the Finance Department.

• Equipment and software commonly used in an office environment.

• Principals, practices, and techniques used in Municipal Finance.

• Payroll, accounts payable, and purchase order processes.

• City, Department, and Personnel policies and procedures.

• Professional phone etiquette and the ability to handle inquiries effectively.

Skill in

• Data entry, Microsoft Excel, and Word

• Attention to detail and accuracy of work.

• Grammar, mathematics, reasoning, analytical thinking, and problem-solving.

• Handling stress effectively without interfering with performance.

• Working effectively and timely to analyze and resolve issues.

Ability to

• Be meticulous in double- and triple-checking to ensure everything is in order before pay is sent to financial institutions.

• Understand and carry out verbal and written instructions.

• Communicate effectively both verbally and in writing.

• Work independently and take the initiative when needed,

• Communicate effectively and courteously with elected officials, management staff, and co-workers.

• Analyze situations quickly and objectively to determine a proper course of action.

• Prioritize tasks and meet deadlines.

EDUCATION/LICENSING/CERTIFICATION:

• Must possess a valid driver’s license and maintain an insurable driving record.

• High school diploma or equivalent.

OTHER REQUIREMENTS:

• Pre-employment and random drug testing are required.

• Maintain regular and predictable attendance.

PHYSICAL DEMANDS:

While performing the duties of this job, an employee is regularly required to

• Sit, stand, walk, talk, and listen.

• Use hands to touch/manipulate, handle, or feel.

• Reach with hands and arms, stoop, kneel, bend, and crouch.

• Move, lift, or carry parcels, packages, and other items up to 25 pounds.

• Listen and hear, both in person and by telephone, with the ability to understand and distinguish speech and other sounds.

• Specific vision abilities include close vision and color vision.

• Ability to walk short distances.

WORK ENVIRONMENT:

The noise level in the work environment is usually moderate.

The physical demands and environmental characteristics described here are representative of those an employee may encounter while performing essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Job Type: Full-time

Pay: $30,000.00 - $33,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $30,000 - $33,000