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Assistant Chief Procurement Officer

City of Holyoke MA
Holyoke, MA Full Time
POSTED ON 1/19/2025
AVAILABLE BEFORE 4/18/2025

City of Holyoke Personnel Department

Please read the information in this job post thoroughly to understand exactly what is expected of potential candidates.

JOB POSTING – August 5 2024

DEADLINE- Until Filled

Job Title : Assistant Chief Procurement Officer

Department : Purchasing

Reports to : Chief Procurement Officer

Job Summary :

This confidential position is responsible for assisting in the oversight and management of the city’s procurement office that includes Accounts Payable. Work is performed under the supervision of the Chief Procurement Officer.

Supervisory Responsibilities : None

Duties / Responsibilities :

  • Assist with the day-to-day workload of the department.
  • Prepares bid packages in accordance with federal, state, and City requirements for goods and services and construction related projects for the City.
  • Advertises bids in the required manner in various publications including commbuys, Central Register, the Goods and Services Bulletins, City website, and local newspapers.
  • Issues bid addendums and contract amendments / change orders.
  • Conducts bid openings; reviews bids, requests for proposals, and requests for quotations; makes recommendations concerning acceptance or rejection.
  • Reviews and approves requisitions and contracts for multiple departments. Initiate and generate contracts using digital signing software.
  • Purchase Order Processing and Maintenance.
  • Performs related work as required including AP functions.

Required Skills / Abilities :

  • Significant knowledge of management & accounting principles applicable to local government or business.
  • Strong analytical, problem-solving skills, and decision-making capacity.
  • Ability to work independently in a fast-paced environment.
  • Strong ability to manage complex workloads and hard deadlines.
  • Strong oral and written communication skills.
  • Requires computer skills in Microsoft Office Suite, such as Outlook, Word, and Excel. Experience & ability to learn Google Suite, MUNIS, digital signing platforms.

    • Education, Certification, Licensure, or Other Similar Requirements :

  • Bachelor’s degree with major course work in business administration or related fields.
  • Three (3) to five (5) years of professional procurement experience and two years of supervisory and management experience.
  • General knowledge of Massachusetts public procurement statutes; C149, C30, 39m, C30B, C7, S 38a-o.
  • Experience in the development of bids.

    • Education, Certification, Licensure and Experience :

  • Certification as Massachusetts Certified Public Procurement Official (MCPPO) required within the first year.

    • Fair Labor Standards Act (FLSA) status : Exempt (Salary)

    Employment status & Hours : Regular Full-time employment, 35 hours per week, Monday-Friday, 8 : 30 a.m. to 4 : 30 p.m.

    Salary / Pay rate : $58,680 (minimum) up to $82,135 (maximum) per year (Grade 10, Ordinance)

    Employee Benefits : Health, Dental, Vision, Life Insurance, and Flexible Spending Account (FSA)

    Job Type : Full-time

    Pay : $58,680.00 - $82,135.00 per year

    Benefits :
  • 401(k)
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

    • Schedule :

  • Monday to Friday

    • Work Location : In person

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    Salary : $58,680 - $82,135

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