Contract Administrator

POSITION OVERVIEW

Applications will be accepted from: All Persons interested
Division/ Section: HAS Maintenance/ Contract Administration
Workdays & Hours: Monday to Friday. *Varied (Shift work, including rotation, weekends and holidays). Subject to change. *

PURPOSE OF DIVISION
The purpose of the Houston Airports (HAS) Maintenance division is to effectively deliver self-performed, and contracted, maintenance services at each of the three HAS airports.

PURPOSE OF THE POSITION
The Contract Administrator is responsible for processing Other Service Request (OSR's) and Change Orders (CO's) that initiates the required procedures for requesting work or services outside the normal scope of basic services for assets that are maintained by outsourced contractors at George Bush Intercontinental Airport (IAH), William P. Hobby (HOU), and Ellington Airport (EFD). The Contract Administrator will ensure all contractor quotes and supporting documentation are obtained to secure funds for services rendered by the contract. The Contract Administrator will manage day-to-day activities of contracts that are required under the scopes of work. Additionally, assess financial, administrative, and operational audits of areas as required by policies and procedures of the contract.

“Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required. Candidates must be able to obtain all security required badge access including Custom Border Patrol access within 6 months from the hire date.”

The Contract Administrator duties will include but are not limited to:

• Ensure contract compliance has been adhered to and all processes are in accordance with current policies and regulations.
• Uses analytical ability to obtain and interpret data and compiles complex reports in a logical manner in order to select the correct action. Requires a thorough understanding of both theoretical and practical aspects of contract management.
• Review and ensure deliverables from contracts are received as required by contract.
• Create and execute project work plans and revises as appropriate to meet changing needs and requirements.
• Responds to complaints or inquiries from citizens, City officials or outside agencies; represents the department at conferences and meetings.
• Interfaces with departments and outside agencies or firms to discuss programs and projects.
• Develop, monitor, and compile statistical information for reports and graphs.
• Create and monitor budget forecasts for contract expenditures. Assist in budget preparation for contracts.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Public Administration, Business Administration, Government or closely related field

EXPERIENCE REQUIREMENTS
Two years of contract compliance or other related professional analytical compliance experience are required.
Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

PREFERENCES

Preference will be given to applicants with:

• Three (3) years of professional experience in accounting, budget analysis, finance, public administration or a field closely related to the job.
• Thorough knowledge of SAP, OnBase, Excel, Smartsheet, DocuSign, CMMS and Word.
• Preference will be given to applicants that have a CPIM certification (APICS) or other certifications in a field closely related to this position.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED
The selection process will involve application review and/or interview. Department may administer skills assessment test.

SAFETY IMPACT POSITION - YES
This position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

Pay Grade 22

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (281-233-1043). If you need login assistance or technical support call 855-524-5627. If you need special services or accommodations, call (281-233-1043). (TTY 7-1-1) Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_sJFoM.

EOE Equal Opportunity Employment
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.