What are the responsibilities and job description for the PROGRAM COORDINATOR position at City of Huntington Beach, CA?
Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. This is an exciting opportunity to join the Community & Library Services Department as a Program Coordinator–Rentals & Events at the Senior Center in Central Park.
We are looking for a dedicated and detail-oriented professional to assist with facility rentals and internal special events, ensuring exceptional service and seamless coordination. The ideal candidate has at least three (3) years of experience in event planning, recreation, or facility rentals, thrives in a fast-paced environment, and excels in communication & teamwork. If you are highly organized, customer-focused, and passionate about creating memorable experiences, we encourage you to apply!
The incumbent that fills the current vacancy at Senior Center in Central Park will work up 20-25 hours per week, Monday through Saturday, and should also have the flexibility to be scheduled other shifts including nights and weekends on an occasional basis.
This is a Non-Perm, Part-Time position.
Temporary/part-time employment is restricted to 1,000 hours within a 12-month period (July 1 – June 30) and does not qualify to receive City benefits, except those required by law. The City does not belong to the Social Security system. However, enrollment in an alternative retirement program is mandatory which requires an employee contribution of 7½% of base earnings to the Public Agency Retirement System (PARS). There are no rights to employment and employment may end with or without cause or advance notice. Further restrictions apply to CalPERS Retired Annuitants.
Examples of Essential Duties
- Assist the Rental & Events Coordinator in managing facility rentals, ensuring outstanding customer service, organization, and attention to detail.
- Guide renters through the full rental process, including initial inquiries, application completion, insurance verification, payments, and deposit refunds.
- Maintain accurate records of rentals, input event details into recreation software, and create customized floorplans.
- Oversee part-time rental staff during events, ensuring smooth operations and compliance with City policies and ordinances.
- Assist in the planning and execution of internal special events, including creating flyers, designing tickets, coordinating decorations, and arranging catering and refreshments.
- Help secure equipment, entertainment, and supplies for large-scale events while staying within budget
- Support post-event processes such as gathering feedback, conducting evaluations, and assisting with rescheduling annual events.
- Provide information to customers regarding community programs and register participants for recreational activities as needed.
- Perform other duties as assigned.
Note: The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. The City at its discretion, may add, modify, change or rescind work assignments as needed.
Minimum Qualifications
Education and Experience:
- High school graduation or equivalent certificate required.
- Three years of directly related experience in recreation, facility rentals and/or special events.
- Applicants with previous experience with and working knowledge of any recreation software, the Microsoft Suite (Word, Excel, PowerPoint, and Outlook), and Canva are highly desirable.
Desirables:
- Strong understanding of recreation programming in a municipal setting.
- Proficient writing, proofreading, and editing skills.
- Ability to effectively listen and provide assistance to internal and external customers in a professional and courteous manner.
- Comfortable with soliciting sponsorships and donations from local businesses.
- Ability to quickly and effectively respond to changes in direction.
- College coursework in business administration, communications, or a related field is preferred.
CERTIFICATIONS:
- CPR/First Aid Certificates must be obtained within three (3) months of appointment.
APPLICATION AND SELECTION PROCEDURE:
- An official City of Huntington Beach on-line job application must be filled out in its entirety.
- If you do not have paid work experience, please list any relevant volunteer or leadership experience.
- Applications will be closely reviewed for relevant experience, education and training.
- Applicants best meeting the City's needs will be invited to a department interview.
- Upon a conditional offer of employment a drug screen (select positions), TB Screening and California Department of Justice (DOJ) Live Scan fingerprinting must be completed with acceptable results.
- Other background reports may also be conducted depending on the position.
- Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification.
Please Note: Our primary means of communication with applicants is sent via email; therefore, please include a valid email address on your application.
Supplemental Information
- Ability to lift up to 30 pounds
- Ability to set up/tear down tables and chairs
- Light cleaning (disinfect, sweep, mop, vacuum)
Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance.
PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations.
CREDIT UNION membership is available to all City employees and provides access to low interest loans.
NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice.
