What are the responsibilities and job description for the Secretary II (Grade 10) position at City of Huntsville, AL?
Salary : $35,089.60 - $59,550.40 Annually
Location : Huntsville, AL
Job Type: Full-Time
Job Number: 5791
Department: Parks and Recreation
Opening Date: 01/03/2025
Closing Date: 1/17/2025 6:00 PM Central
Nature of Work
THE CITY OF HUNTSVILLE'S PARKS & RECREATION DEPARTMENT WANTS YOU!
The City of Huntsville's Parks & Recreation department is seeking qualified applicants to fill our
Secretary II position(s).
Exciting Career Opportunities for Smart and Talented People.
Come join our growing Parks & Recreation Team! Apply today!
About Our Department
The goal of the Department of Parks & Recreation is to provide opportunities for recreation to all citizens regardless of family structure, income, gender, or ethnic origin. The department is committed to provide wholesome family entertainment in a noncompetitive atmosphere for leisure time enjoyment, a continual program of citywide events and the opportunity to achieve full recreational experiences through individual, team and family activities.
Secretary II Position Overview
Work involves providing administrative support and advanced secretarial support to relieve management, and/or appointed or elected officials of recurring administrative details, thereby assuring a smooth-running department, division, or program area. Composes, types, and distributes recurring and non-recurring correspondence. Answers a single or multi-line phone system; screens and forwards telephone calls; greets visitors; records and relays messages and appointments as necessary.
Qualifications And Necessary Special Requirements
High school diploma from a school accredited by a regional accrediting agency recognized by the U.S. Department of Education or GED certificate issued by the appropriate state agency, including or supplemented by course work in shorthand and typing; and experience performing secretarial and administrative assistance including taking shorthand and/or transcribing minutes from a tape recorder or dictaphone; proficiency in word processing; or any equivalent combination of education, training, and experience.
A valid driver's license.
For More Information Regarding the Secretary II Job Duties, Please Visit the Websites Below:
Minimum Education, Training And Experience
Applicants May Obtain a Copy of the City of Huntsville's EEOP Short Form Upon Request
The City of Huntsville offers a competitive benefits package for its regular, full-time employees, such as medical, dental, vision, life, accidental death & dismemberment, cancer, off-the-job accident, as well as annual leave, sick leave, holiday and retirement.
Below Is a Summary Of The City's Benefit Offerings
The City of Huntsville offers a comprehensive benefit program to all full-time employees. For most benefits, a 30-day waiting period from date of eligibility will apply.
Medical Insurance
All eligible and ACA eligible employees may enroll in the City of Huntsville's group health plans administered by Blue Cross Blue Shield of Alabama; Blue Card PPO and High Deductible PPO. Benefits include medical/surgical, prescription coverage, and more.
Mental Health/Substance Abuse
A mental health benefit and substance abuse program is offered through Behavioral Health Systems, Incorporated (BHS). These benefits are included as part of the group health plan. Services may be accessed by contacting BHS. A designated Care Coordinator for the City of Huntsville can assist with referrals to network providers.
Dental Plan
The City offers a dental plan administered by Delta Dental Insurance Company to eligible full-time employees. This plan offers coverage for Preventive and Diagnostic Services, Basic and Major Services, and Orthodontic coverage (for dependent children under the age of 19.) A deductible of $50 per person/calendar year applies for Basic and Major Services. The deductible is waived for Diagnostic and Preventative services and a plan maximum of $2,000/year/covered patient. Orthodontics carries a $2,000/lifetime max/patient.
Vision Plan
The City's vision plan is offered and administered by Vision Service Plan (VSP). VSP provides vision benefits, co-pays for eye exams, frames, and eyeglass lenses, as applicable, and an allowance for contact lenses. The plan also offers exclusive Member Extras for additional savings.
Retirement
The City's retirement plan is administered by the Retirement System of Alabama (RSA). Participation is mandatory for all regular full and part-time employees. Employees contribute a percentage of their salary to the plan. The City contributes a percentage as determined by RSA.
Life Insurance
The City provides a $20,000 group life insurance policy to all full-time employees through Lincoln Financial Insurance Company. Eligible employees are covered after completing one full day of work and coverage is provided at no-cost to the employee. Additional benefits may apply in the event of accidental death or dismemberment.
Disability Insurance
The City provides a limited long term disability policy for eligible employees with one year of service, but less than ten years of service. There is no cost to the employee for this coverage. After ten years of service, disability benefits may be requested through the Retirement System of Alabama (RSA).
Voluntary Life / AD&D
The City offers eligible employees an optional voluntary term life insurance benefit. Employees may apply to purchase additional term life insurance for self, spouse, and eligible dependents. Guarantee issue amounts are available if voluntary life benefits are elected within 30 days of eligibility. Premiums for employee and spouse are based upon age. Child Life is a flat rate based on the level of coverage.
The City also offers an optional voluntary accidental death & dismemberment insurance plan. Employees may purchase insurance for self or family. The plans are administered by Lincoln Financial Insurance Company. Please refer to the plan summary for additional information.
Supplemental Voluntary Benefits
The City offers voluntary Cancer and Off-the-Job Accident plans administered by Allstate Benefits. The Cancer plan provides first occurrence, hospital confinement, radiation & chemotherapy, and other benefits. The Off-the-Job Accident plan provides benefits for injuries occurring off the job. Please refer to the brochures for an explanation of covered benefits.
Flexible Spending Accounts
The City offers two flexible spending account options to assist with unreimbursed medical expenses and dependent care expenses. These pre-taxed accounts require a qualifying receipt and may be reimbursed by mail or direct deposit. A pre-loaded debit card is available for enrollees in the medical account. The flexible spending accounts are administered by Health Equity/WageWorks.
Financial Wellness
The City provides a confidential financial wellness program through SmartDollar for all full-time employees. The program offers online tools and a step-by-step plan that is self-paced to help employees as they journey to reach their financial goals. There is no cost to the employee for participation.
Employee Assistance Program (EAP)
We know that dealing with day-to-day stresses can be distracting. The City provides a confidential EAP program to assist with life's stresses. EAP services may be coordinated through Behavioral Health Systems (BHS) or through the Employee Resources and Program Manager at the City's Health & Wellness Center. Resources may include substance abuse, grief and loss, marriage/family communication, managing stress and depression, parenting, and more. There is no waiting period for this benefit.
Health & Wellness Center
Powered by Premise Health/CareHere
The City's Health & Wellness Center is more than just a clinic. The Center provides cost-effective health care and on-line services at no cost to the individual. Open Monday through Saturday, the Center provides medical services including acute, primary, and preventive care, as well as annual physicals. The Center also offers routine blood work, immunizations, wellness coaching, chronic disease management, many generic medications dispensed on-site, and much more. If an onsite appointment isn't possible, Telehealth Services are available 24/7/365. All City employees, covered retirees, and covered dependents age 3 and above are eligible for services at the Center as well as telehealth services.
Voluntary Deferred Compensation Plans
The City provides two optional voluntary deferred compensation plans: RSA-1 (State of Alabama) and Nationwide Retirement Solutions. Employees may defer portions of salary for a later date, such as retirement. Please see the Payroll Division of the Finance Department for further details.
Sick Leave
Sick leave accrual is 4 hours per pay period for all eligible City employees. There is no accrual maximum for employee sick leave.
Annual Leave
Annual leave for eligible employees is accrued as follows: less than 10 years = 4 hours per pay period; 10 to 15 years = 5 hours per pay period; 15 to 20 years = 6 hours per pay period; 20 or more years = 7 hours per pay period. Employees may accrue and carry forward 260 hours (or the equivalent for fire suppression) to the next calendar year.
Military Leave
The City provides a military leave plan that pays regular salary for not more than twenty-one days per year. Also, employees called into active service may receive compensation in an amount equal to the difference in the lower military pay and the higher public employment salary as provided by City Council Ordinance.
Holidays
The City recognizes the following holidays: New Years Day, Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, and Christmas Day. Two additional floating holidays may be declared each year at the discretion of the Mayor.
Longevity Pay
The City pays eligible employees compensation based upon the number of months of continuous regular full-time service as of October 1st of each year.
College 529 Savings Program
The City makes it easy for friends and family to give the gift of a college education. The 529 college savings program is administered by CollegeCounts, through payroll deduction, and offers tax advantages and other benefits.
Other Benefits
Please refer to the City of Huntsville Personnel Policies and Procedures Manual.
Disclosure
The City offers a robust benefits program to eligible employees. The list above offers a summary of those benefits. The information is intended as a general reference and should in no way be construed as a promise or guarantee of employment or benefit coverage. Please refer to the appropriate Summary Plan Description (SPD) or contact the City of Huntsville Benefits Office for more details. If there is a conflict between this information and the actual plan document or policies, the plan documents or policies will always govern.
01
Which best describe your level of education?
A valid driver's license is a necessary special requirement for this position. Do you have a valid driver's license?
If yes to question #2 what is the expiration date? (Must be presented as mm/dd/yyyy)
04
How many years of experience performing secretarial and administrative assistance?
Location : Huntsville, AL
Job Type: Full-Time
Job Number: 5791
Department: Parks and Recreation
Opening Date: 01/03/2025
Closing Date: 1/17/2025 6:00 PM Central
Nature of Work
THE CITY OF HUNTSVILLE'S PARKS & RECREATION DEPARTMENT WANTS YOU!
The City of Huntsville's Parks & Recreation department is seeking qualified applicants to fill our
Secretary II position(s).
Exciting Career Opportunities for Smart and Talented People.
Come join our growing Parks & Recreation Team! Apply today!
About Our Department
The goal of the Department of Parks & Recreation is to provide opportunities for recreation to all citizens regardless of family structure, income, gender, or ethnic origin. The department is committed to provide wholesome family entertainment in a noncompetitive atmosphere for leisure time enjoyment, a continual program of citywide events and the opportunity to achieve full recreational experiences through individual, team and family activities.
Secretary II Position Overview
Work involves providing administrative support and advanced secretarial support to relieve management, and/or appointed or elected officials of recurring administrative details, thereby assuring a smooth-running department, division, or program area. Composes, types, and distributes recurring and non-recurring correspondence. Answers a single or multi-line phone system; screens and forwards telephone calls; greets visitors; records and relays messages and appointments as necessary.
Qualifications And Necessary Special Requirements
High school diploma from a school accredited by a regional accrediting agency recognized by the U.S. Department of Education or GED certificate issued by the appropriate state agency, including or supplemented by course work in shorthand and typing; and experience performing secretarial and administrative assistance including taking shorthand and/or transcribing minutes from a tape recorder or dictaphone; proficiency in word processing; or any equivalent combination of education, training, and experience.
A valid driver's license.
For More Information Regarding the Secretary II Job Duties, Please Visit the Websites Below:
Minimum Education, Training And Experience
Applicants May Obtain a Copy of the City of Huntsville's EEOP Short Form Upon Request
The City of Huntsville offers a competitive benefits package for its regular, full-time employees, such as medical, dental, vision, life, accidental death & dismemberment, cancer, off-the-job accident, as well as annual leave, sick leave, holiday and retirement.
Below Is a Summary Of The City's Benefit Offerings
The City of Huntsville offers a comprehensive benefit program to all full-time employees. For most benefits, a 30-day waiting period from date of eligibility will apply.
Medical Insurance
All eligible and ACA eligible employees may enroll in the City of Huntsville's group health plans administered by Blue Cross Blue Shield of Alabama; Blue Card PPO and High Deductible PPO. Benefits include medical/surgical, prescription coverage, and more.
Mental Health/Substance Abuse
A mental health benefit and substance abuse program is offered through Behavioral Health Systems, Incorporated (BHS). These benefits are included as part of the group health plan. Services may be accessed by contacting BHS. A designated Care Coordinator for the City of Huntsville can assist with referrals to network providers.
Dental Plan
The City offers a dental plan administered by Delta Dental Insurance Company to eligible full-time employees. This plan offers coverage for Preventive and Diagnostic Services, Basic and Major Services, and Orthodontic coverage (for dependent children under the age of 19.) A deductible of $50 per person/calendar year applies for Basic and Major Services. The deductible is waived for Diagnostic and Preventative services and a plan maximum of $2,000/year/covered patient. Orthodontics carries a $2,000/lifetime max/patient.
Vision Plan
The City's vision plan is offered and administered by Vision Service Plan (VSP). VSP provides vision benefits, co-pays for eye exams, frames, and eyeglass lenses, as applicable, and an allowance for contact lenses. The plan also offers exclusive Member Extras for additional savings.
Retirement
The City's retirement plan is administered by the Retirement System of Alabama (RSA). Participation is mandatory for all regular full and part-time employees. Employees contribute a percentage of their salary to the plan. The City contributes a percentage as determined by RSA.
Life Insurance
The City provides a $20,000 group life insurance policy to all full-time employees through Lincoln Financial Insurance Company. Eligible employees are covered after completing one full day of work and coverage is provided at no-cost to the employee. Additional benefits may apply in the event of accidental death or dismemberment.
Disability Insurance
The City provides a limited long term disability policy for eligible employees with one year of service, but less than ten years of service. There is no cost to the employee for this coverage. After ten years of service, disability benefits may be requested through the Retirement System of Alabama (RSA).
Voluntary Life / AD&D
The City offers eligible employees an optional voluntary term life insurance benefit. Employees may apply to purchase additional term life insurance for self, spouse, and eligible dependents. Guarantee issue amounts are available if voluntary life benefits are elected within 30 days of eligibility. Premiums for employee and spouse are based upon age. Child Life is a flat rate based on the level of coverage.
The City also offers an optional voluntary accidental death & dismemberment insurance plan. Employees may purchase insurance for self or family. The plans are administered by Lincoln Financial Insurance Company. Please refer to the plan summary for additional information.
Supplemental Voluntary Benefits
The City offers voluntary Cancer and Off-the-Job Accident plans administered by Allstate Benefits. The Cancer plan provides first occurrence, hospital confinement, radiation & chemotherapy, and other benefits. The Off-the-Job Accident plan provides benefits for injuries occurring off the job. Please refer to the brochures for an explanation of covered benefits.
Flexible Spending Accounts
The City offers two flexible spending account options to assist with unreimbursed medical expenses and dependent care expenses. These pre-taxed accounts require a qualifying receipt and may be reimbursed by mail or direct deposit. A pre-loaded debit card is available for enrollees in the medical account. The flexible spending accounts are administered by Health Equity/WageWorks.
Financial Wellness
The City provides a confidential financial wellness program through SmartDollar for all full-time employees. The program offers online tools and a step-by-step plan that is self-paced to help employees as they journey to reach their financial goals. There is no cost to the employee for participation.
Employee Assistance Program (EAP)
We know that dealing with day-to-day stresses can be distracting. The City provides a confidential EAP program to assist with life's stresses. EAP services may be coordinated through Behavioral Health Systems (BHS) or through the Employee Resources and Program Manager at the City's Health & Wellness Center. Resources may include substance abuse, grief and loss, marriage/family communication, managing stress and depression, parenting, and more. There is no waiting period for this benefit.
Health & Wellness Center
Powered by Premise Health/CareHere
The City's Health & Wellness Center is more than just a clinic. The Center provides cost-effective health care and on-line services at no cost to the individual. Open Monday through Saturday, the Center provides medical services including acute, primary, and preventive care, as well as annual physicals. The Center also offers routine blood work, immunizations, wellness coaching, chronic disease management, many generic medications dispensed on-site, and much more. If an onsite appointment isn't possible, Telehealth Services are available 24/7/365. All City employees, covered retirees, and covered dependents age 3 and above are eligible for services at the Center as well as telehealth services.
Voluntary Deferred Compensation Plans
The City provides two optional voluntary deferred compensation plans: RSA-1 (State of Alabama) and Nationwide Retirement Solutions. Employees may defer portions of salary for a later date, such as retirement. Please see the Payroll Division of the Finance Department for further details.
Sick Leave
Sick leave accrual is 4 hours per pay period for all eligible City employees. There is no accrual maximum for employee sick leave.
Annual Leave
Annual leave for eligible employees is accrued as follows: less than 10 years = 4 hours per pay period; 10 to 15 years = 5 hours per pay period; 15 to 20 years = 6 hours per pay period; 20 or more years = 7 hours per pay period. Employees may accrue and carry forward 260 hours (or the equivalent for fire suppression) to the next calendar year.
Military Leave
The City provides a military leave plan that pays regular salary for not more than twenty-one days per year. Also, employees called into active service may receive compensation in an amount equal to the difference in the lower military pay and the higher public employment salary as provided by City Council Ordinance.
Holidays
The City recognizes the following holidays: New Years Day, Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, and Christmas Day. Two additional floating holidays may be declared each year at the discretion of the Mayor.
Longevity Pay
The City pays eligible employees compensation based upon the number of months of continuous regular full-time service as of October 1st of each year.
College 529 Savings Program
The City makes it easy for friends and family to give the gift of a college education. The 529 college savings program is administered by CollegeCounts, through payroll deduction, and offers tax advantages and other benefits.
Other Benefits
Please refer to the City of Huntsville Personnel Policies and Procedures Manual.
Disclosure
The City offers a robust benefits program to eligible employees. The list above offers a summary of those benefits. The information is intended as a general reference and should in no way be construed as a promise or guarantee of employment or benefit coverage. Please refer to the appropriate Summary Plan Description (SPD) or contact the City of Huntsville Benefits Office for more details. If there is a conflict between this information and the actual plan document or policies, the plan documents or policies will always govern.
01
Which best describe your level of education?
- Some High School
- High School or GED
- Some College
- Associate degree or beyond
A valid driver's license is a necessary special requirement for this position. Do you have a valid driver's license?
- Yes
- No
If yes to question #2 what is the expiration date? (Must be presented as mm/dd/yyyy)
04
How many years of experience performing secretarial and administrative assistance?
- None
- One to two years
- Three to four years
- Five or more years
Salary : $35,090 - $59,550
