What are the responsibilities and job description for the Accounts Payable Clerk position at City of Idaho Falls, ID?
General Purpose
The City of Idaho Falls is accepting applications for an Accounts Payable Clerk. This position performs a variety of working level para-professional accounting and bookkeeping duties in processing and documenting payments on City accounts payable.
Essential Functions
Performs all activities in the accounts payable function; ensures timely payment of vendor invoices and expense vouchers; enter and post various check processes; reviews and approves Field Purchase Orders.
Receives purchase orders issued from Purchasing and matches with invoices and receipts; documents propriety of payment; refers verified documentation to data entry for processing of payments.
Reviews invoices and purchase orders for discrepancies in prices and follows up to resolve differences; contacts vendors, suppliers or department personnel as needed.
Researches problems such as incomplete documentation; contacts appropriate individual and initiates changes as necessary to straighten out accounts.
Responds to questions from suppliers and departments regarding payments; provides information on such things as accounts payable process, City policy regarding payment, or specific invoices paid; facilitates payments for exceptions when appropriate.
Maintains comprehensive records of accounts payable, including all documentation of payment and supporting forms and records.
Provides cross-service support for procurement duties, including but not limited to assisting with processing purchase requisitions; generating and distributing purchase orders and change orders; coordinating formal and informal quotes, bids, and proposal packages; validating vendor information; and assisting departments with procurement needs and questions.
Works with supervisor to coordinate, maintain, review, and reconcile purchase card and travel programs.
Performs other related duties as required.
Minimum Qualifications
1. Education and Experience:
A. Graduation from high school; AND B. One (1) year of experience in accounting or accounts payable; OR C. An equivalent combination of education and experience.
2. Knowledge, Skills, and Abilities:
Working knowledge of accounts payable policies and procedures; working knowledge of documentation needed to process accounts payable; working knowledge of computer entry and data processing.
Some Skill in the operation of personal computer and data entry equipment.
Ability to match and verify forms and documents; ability to identify inconsistencies and trouble-shoot to verify problems; ability to operate calculator and other office machines; ability to coordinate activities with other departments and related functions; ability to establish working relationships with supervisor, fellow employees, suppliers and the public; ability to communicate effectively, verbally and in writing.
Work Environment
Typical office setting with typical climate controls. Tasks require a variety of physical activities such as walking, standing, stooping, sitting, reaching, not generally involving muscular strain. Job functions normally require talking, hearing and seeing. Common eye, hand, finger dexterity required for most essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving.
