What are the responsibilities and job description for the Administrative Assistant II - Police position at City of Independence?
GENERAL PURPOSE
Performs a variety of moderately difficult administrative clerical duties as needed to expedite the day-to-day functions, operations, and services of a department.
SUPERVISION RECEIVED
Works under the general supervision of a Division / Department Supervisor.
SUPERVISION EXERCISED
May provide close to general supervision to Administrative Specialists III and/or I while in training or on a project-by-project basis.
ESSENTIAL FUNCTIONS (Performs Some or all of the following)
Administrative Support: Performs work of moderate difficulty involving formatting and typing letters, memos, forms, reports, fliers, newsletters, contracts, and other correspondence on a computer and/or typewriter; initiate correspondence, reports, and other written items on own; logs, tracks, and maintains records on department or unit activities; types and transcribes correspondence from dictation; sets up and maintains alphabetic and numeric files so that documents can be filed and retrieved in an orderly fashion.
Schedules and arranges appointments and reservations for meetings, travel, facility usage, or other events.
Enters and retrieves routine to complex information into a computer to update records, prepares invoices, or respond to requests for information;compiles information and prepares basic narrative and statistical reports on a periodic basis.
Staffing Administration: Dispatches personnel or informs of work that needs immediate attention; receives and verifies confined space entry information by completing log with correct information.
Financial Processes & Payroll:
Maintain time and attendance records and process payroll.
General Office Duties: Answers the telephone and interacts with the public to respond to inquiries and requests by giving information about policies, guidelines, procedures, the status of departmental activities, or forwards to appropriate personnel for action; greets visitors and escorts or directs them to appropriate areas; interacts with staff and elected officials to respond to inquiries, receive complaints, and resolve problems.
Orders supplies and equipment for the office by preparing requisitions and purchase orders and interacting with vendors regarding specifications and availability of supplies and equipment.
Performs related duties as assigned.
Performs a variety of moderately difficult administrative clerical duties as needed to expedite the day-to-day functions, operations, and services of a department.
SUPERVISION RECEIVED
Works under the general supervision of a Division / Department Supervisor.
SUPERVISION EXERCISED
May provide close to general supervision to Administrative Specialists III and/or I while in training or on a project-by-project basis.
ESSENTIAL FUNCTIONS (Performs Some or all of the following)
Administrative Support: Performs work of moderate difficulty involving formatting and typing letters, memos, forms, reports, fliers, newsletters, contracts, and other correspondence on a computer and/or typewriter; initiate correspondence, reports, and other written items on own; logs, tracks, and maintains records on department or unit activities; types and transcribes correspondence from dictation; sets up and maintains alphabetic and numeric files so that documents can be filed and retrieved in an orderly fashion.
Schedules and arranges appointments and reservations for meetings, travel, facility usage, or other events.
Enters and retrieves routine to complex information into a computer to update records, prepares invoices, or respond to requests for information;compiles information and prepares basic narrative and statistical reports on a periodic basis.
Staffing Administration: Dispatches personnel or informs of work that needs immediate attention; receives and verifies confined space entry information by completing log with correct information.
Financial Processes & Payroll:
Maintain time and attendance records and process payroll.
General Office Duties: Answers the telephone and interacts with the public to respond to inquiries and requests by giving information about policies, guidelines, procedures, the status of departmental activities, or forwards to appropriate personnel for action; greets visitors and escorts or directs them to appropriate areas; interacts with staff and elected officials to respond to inquiries, receive complaints, and resolve problems.
Orders supplies and equipment for the office by preparing requisitions and purchase orders and interacting with vendors regarding specifications and availability of supplies and equipment.
Performs related duties as assigned.
