Grand Jury Bailiff/Administrative Assistant

Position Summary

The Marion County Prosecutor’s Office seeks a team member dedicated to public service, public safety, and fairness and justice for all who come into contact with the criminal justice system. The Grand Jury Bailiff/Administrative Assistant is the main contact for the public who visits the office and the grand jurors during sessions

Agency Summary: The Marion County Prosecutor’s Office, led by Prosecutor Ryan Mears, is setting new expectations in the criminal justice system and is committed to a fair and equitable system. The Marion County Prosecutor’s Office is the largest Prosecutor’s Office in the State of Indiana. The Trial Court Division prosecutes more than 29,000 cases annually and prosecutes more than 1 in 4 jury trials in the State. The Office hires the most talented litigators and devoted public servants from diverse backgrounds who desire to speak on behalf of those who would not otherwise have a voice.: .

It is the policy of the Marion County Prosecutor’s Office to provide equal opportunity in employment to all employees and applicants for employment.We seek to recruit talented employees representing diverse backgrounds and perspectives to serve as advocates for our community, and we invite all qualified applicants to apply. No person is to be discriminated against in employment because of race, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, genetic information, or veteran status.

Position Responsibilities

• Provide assistance to members of the community who visit the office.
• Answer and redirect phone calls from the general public.
• Manage, prepare, and file incoming and outgoing Grand Jury/pre-charging subpoena requests.
• Create and maintain spreadsheets as requested by Grand Jury Deputy Prosecutors and Investigators.
• Print gallery photos for Marion County Prosecutor’s Office staff, as requested.
• Assist Grand Jurors throughout the grand jury process.
• Work closely with court staff to ensure confidentiality of proceedings.
• Assist with witness coordination during Grand Jury presentations.
• Act as a liaison between Jurors and Deputy Prosecutors during deliberations.
• Scan and/or copy investigator and prosecutor files to the share drive and/or Discovery.
• Redact Discovery.
• Manage the tracking of cases screened.
• Assist with mail delivery within the office.
• Send notices from the court to the assigned Deputy Prosecutor or Support Staff.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded
  
  

to include other duties or responsibilities that Leadership may deem necessary from time to time.

Qualifications

• The ability to professionally greet and assist visitors of the Marion County Prosecutor’s Office from the general public, law enforcement, and the media.
• High School Diploma or equivalent.
• Strong customer service skills.
• The ability to perform duties accurately and efficiently with attention to detail.
• A minimum of one year of receptionist or secretarial experience.
• Must be proficient in Word, Excel, PCMS, and Outlook.
• Minimum typing speed of 35 WPM.
• Prior criminal justice experience preferred.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that Leadership may deem necessary from time to time.
  
  

Qualified candidates submit a resume and cover letter to Celita Scott, Chief Counsel, to mcpolegal@indy.gov by February 24, 2025.