What are the responsibilities and job description for the Program Manager - Grants - OFM position at City of Indianapolis?
Position Summary
The primary purpose of OFM Grants is to ensure compliance with all grant regulations, informing agencies of grant regulation changes, assist agencies with developing grant applications and managing grants, coordinate award acceptance, grant management system set-up (local, State, Federal) for enterprise personnel, single audit and site visits, provide grants management and grants management system training to Enterprise. This position is responsible for the efficient and effective management of our City-County enterprise-wide grant management systems, including the management of all grant systems with our local, State, and Federal agency funders. This position will oversee the development and maintenance of training programs, manage special grant projects, and maintain comprehensive and complex reporting processes.
Agency Summary
The purpose and mission of the Office of Financial Management is to be responsive to the priorities and needs of the citizens of Indianapolis and Marion County, to ensure financial stability and operational health; through strategic and accurate budgeting, timely financial reporting, best in class procurement and promoting a culture within our enterprise that empowers professional development and transformative leadership. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.
Equal Employment Opportunity
The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.
Position Responsibilities
Key Responsibilities
Minimum Job Requirements and Qualifications
Leadership ability - This position often involves managing the work of more junior grant specialists. This position must be able to provide useful guidance, meaningfully delegate responsibility, and promote a collegial, respectful work environment.
Analytical ability - This position faces a wide variety of eligibility issues and fact patterns. The position requires rapidly digesting new information, integrating it into an existing body of knowledge, and adeptly using research tools to acquire mastery of all the issues raised by each matter as it arises.
Proficiency at oral and written communication. Strong communication skills are crucial for this role, encompassing both formal tasks like grant applications and presentations to various stakeholders, as well as informal interactions with agencies, departments, and leadership. This position must efficiently convey their analysis of grant regulations, clarify overlapping rules, and adjust their communication style to suit different audiences and settings.
All rates are bi-weekly.
2025 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:5891862d-46b3-4120-b7af-391882e8e0e0
Life Insurance Employee Only (rates per $1,000 per month):
Basic: Employer Paid
Optional Life Insurance Employee Only (rates per $1,000 per month)
Additional
<25-29 $0.058
30-34 $0.083
35-39 $0.099
40-44 $0.132
45-49 $0.223
50-54 $0.363
55-59 $0.600
60-64 $0.795
65-69 $1.329
70 $2.054
Important Perf Update
Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.
Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.
Part Two - This Consists Of An Additional Variable Rate Contribution Paid By The City Toward Your ASA. This Variable Rate Contribution Is Currently 1% Of Your Gross Wages. Vesting In The Value Of The Variable Rate Employer Contribution Will Vary By Length Of Participation. You Are
Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.
Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.
Questions relating to PERF may be directed to INPRS - PERF at:
Indiana Public Retirement System
Public Employees' Retirement Fund
One North Capitol, Suite 001
Indianapolis, Indiana 46204
(888) 236-3544
The primary purpose of OFM Grants is to ensure compliance with all grant regulations, informing agencies of grant regulation changes, assist agencies with developing grant applications and managing grants, coordinate award acceptance, grant management system set-up (local, State, Federal) for enterprise personnel, single audit and site visits, provide grants management and grants management system training to Enterprise. This position is responsible for the efficient and effective management of our City-County enterprise-wide grant management systems, including the management of all grant systems with our local, State, and Federal agency funders. This position will oversee the development and maintenance of training programs, manage special grant projects, and maintain comprehensive and complex reporting processes.
Agency Summary
The purpose and mission of the Office of Financial Management is to be responsive to the priorities and needs of the citizens of Indianapolis and Marion County, to ensure financial stability and operational health; through strategic and accurate budgeting, timely financial reporting, best in class procurement and promoting a culture within our enterprise that empowers professional development and transformative leadership. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.
Equal Employment Opportunity
The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.
Position Responsibilities
Key Responsibilities
- Serve as the primary administrator for our grants management systems, including local, State, and Federal software. Ensure the systems are up-to-date, secure, and optimized for efficiency.
- Develop, maintain, and deliver training programs for enterprise-wide grants management system, such as eCivis and PeopleSoft Grants Module, to ensure that staff members are proficient in using these systems.
- Manage special grant programs and projects, including general project management, financial management, and reporting. Ensure compliance with grant requirements and deadlines.
- Develop and maintain dashboards to track and report on various grants managed by our organization. Collect and analyze program data as required by funders.
- Conduct subrecipient monitoring for special grant projects to ensure compliance with grant agreements and regulations.
- Assist with procurement, contracts, and accounts payable duties for grant-funded projects as needed, ensuring adherence to budgetary constraints.
- Collaborate with cross-functional teams to ensure seamless integration of grants management systems with other organizational processes and systems.
- This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time
Minimum Job Requirements and Qualifications
- Bachelor's Degree in Finance, Accounting, Business, Public Policy or related field.
- Four (4) years of related work experience, OR at least two (2) years of experience as a Senior grants specialist with the Office of Finance and Management.
- Must have expertise on federal uniform compliance guidelines.
- Knowledge of grant award processes including fund solicitation, the pre-submission process, and the grant fund reporting process
- In-depth knowledge of grant regulations, financial systems, and regulations governing state and federal grants, including the grant award process from fund solicitation to grant fund reporting.
- Must be able to present complex data and communicate clearly and effectively.
- Master’s degree in Business Administration, Accounting, Finance or a related field.
- Knowledge of City/County rules, regulations, government structure, and administrative procedures.
- Management experience, preferably in a finance setting.
- Significant professional experience in government employment with a preference toward local government..
Leadership ability - This position often involves managing the work of more junior grant specialists. This position must be able to provide useful guidance, meaningfully delegate responsibility, and promote a collegial, respectful work environment.
Analytical ability - This position faces a wide variety of eligibility issues and fact patterns. The position requires rapidly digesting new information, integrating it into an existing body of knowledge, and adeptly using research tools to acquire mastery of all the issues raised by each matter as it arises.
Proficiency at oral and written communication. Strong communication skills are crucial for this role, encompassing both formal tasks like grant applications and presentations to various stakeholders, as well as informal interactions with agencies, departments, and leadership. This position must efficiently convey their analysis of grant regulations, clarify overlapping rules, and adjust their communication style to suit different audiences and settings.
All rates are bi-weekly.
2025 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:5891862d-46b3-4120-b7af-391882e8e0e0
Life Insurance Employee Only (rates per $1,000 per month):
Basic: Employer Paid
Optional Life Insurance Employee Only (rates per $1,000 per month)
Additional
<25-29 $0.058
30-34 $0.083
35-39 $0.099
40-44 $0.132
45-49 $0.223
50-54 $0.363
55-59 $0.600
60-64 $0.795
65-69 $1.329
70 $2.054
Important Perf Update
- For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR
- All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% Pension) or the INPRS My Choice: Retirement Savings plan (3% 1% Contribution). The Hybrid plan consists of two components:
Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.
- Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.
Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.
Part Two - This Consists Of An Additional Variable Rate Contribution Paid By The City Toward Your ASA. This Variable Rate Contribution Is Currently 1% Of Your Gross Wages. Vesting In The Value Of The Variable Rate Employer Contribution Will Vary By Length Of Participation. You Are
- 20 percent vested after 1 full year of participation
- 40 percent vested after 2 full years of participation
- 60 percent vested after 3 full years of participation
- 80 percent vested after 4 full years of participation
- 100 percent vested after 5 full years of participation
- All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:
Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.
- City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.
Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.
Questions relating to PERF may be directed to INPRS - PERF at:
Indiana Public Retirement System
Public Employees' Retirement Fund
One North Capitol, Suite 001
Indianapolis, Indiana 46204
(888) 236-3544
Salary : $1,000
