PRINCIPAL COUNCIL EXECUTIVE ASSISTANT - OFFICE OF VICE MAYOR MAI

Salary : $46,862.40 - $73,694.40 Annually

Location : Irvine, CA

Job Type : Full-Time

Job Number : 03784

Department : City Council

Opening Date : 02 / 18 / 2025

Closing Date : 3 / 4 / 2025 5 : 00 PM Pacific

Description

The Office of Vice Mayor James Mai seeks an experienced, dynamic, and highly organized Council Executive Assistant (CEA) to provide administrative, strategic, and operational support. This role will be instrumental in managing social media, marketing, public engagement, and digital communication efforts, ensuring alignment with the Vice Mayor's initiatives and community outreach strategies. The ideal candidate will have a strong background in public relations, website management, web-based tools, digital engagement, and traditional executive support responsibilities. This position reports directly to the Chief of Staff .

Your Impact

Executive and Administrative Support

• Assist in managing the Vice Mayor Mai's calendar, scheduling, and travel logistics.
• Prepare correspondence, briefings, and reports for internal and public dissemination.
• Assist in drafting speeches, presentations, and talking points for community events and meetings.
• Handle confidential and sensitive information with the highest level of discretion.
• Coordinate with City staff, community organizations, and stakeholders on key projects and initiatives.
• Attend events, represent the Vice Mayor's office, and communicate effectively with constituents.
• Prepare meeting areas, internally and externally, setup and coordinate location and events for the team
• Assist Vice Mayor Mai,, Chief of Staff and team members with duties as needed.
• For more information, please see the class specifications for Principal Council Executive Assistant.

Social Media, Marketing & Public Engagement

Web & Web-Based Tools Management

Preferred Qualifications & Experience

Additional Preferred Qualifications

Supplemental Information

The Mission of the Employees of the City of Irvine is to create and maintain a community where people can live, work, and play in an environment that is safe, vibrant, and aesthetically pleasing. We are one team that exists to serve our community in the continual pursuit of a City that offers an exceptional quality of life. The City of Irvine's five values of Humility, Innovation , Empathy, Passion , and Integrity reflect the interests and needs of the community, and the level of service they expect and desire. We are One Irvine through embrace of a team-oriented approach by living our values everyday.

The Process

The selection process may include an examination and a background investigation prior to appointment. This recruitment may establish an eligibility list to fill future positions in similar and / or lower classifications within the organization.

Equal Opportunity Employer

The City of Irvine is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation.

Please describe your experience providing administrative support, such as scheduling and managing correspondence.

This role requires attending and staffing community events, sometimes independently. Are you available to work evenings and weekends as needed?

Do you have experience preparing correspondence, briefings, and reports for internal and public dissemination? If yes, please elaborate.

Do you have experience assisting in drafting speeches, presentations, and talking points for community events and meetings? If yes, please elaborate.

Do you have experience managing social media, marketing, public engagement, and digital communication efforts? If yes, please elaborate.

Which of Vice Mayor Mai's initiatives are you most aligned with or interested in supporting?

Required Question

Salary : $46,862 - $73,694