Senior Management Analyst

Understanding that people are the foundation for success, the City of Irvine offers a workplace culture that embraces Humility, Innovation, Empathy, Passion, and Integrity. Apply your passion for public service in the City of Irvine, nationally ranked for safety, educational institutions, business enterprises, and quality of life, by joining our One Irvine team!

The Business Services Division of Public Works & Sustainability seeks a collaborative and customer service-focused Senior Management Analyst. The Business Services Division provides administrative and analytical support for the maintenance and operations of City landscape, signal, street, facilities, and fleet services, and also supports transportation planning, traffic and development engineering, and sustainability initiatives, including the administration of the Transportation Commission and Sustainability Commission. Additionally, the Business Services Division administers procurement, reporting, and communications for the growing Capital Improvement Program, with over one hundred rehabilitation and new construction projects including mobility and circulation improvements, bridges, pavement management, park and community center enhancements, and City facility improvements. The Senior Management Analyst will be responsible for budget development and adjustments for the Capital Improvement Program under the direction of the City Engineer and Business Services Administrator. This leading analytical role will supervise a team of support staff responsible for procurement assistance, invoice processing, financial reporting, communications, project management software administration, and special projects for the Project Delivery Division.

• Provide internal customer service and coordinate administrative activities for a Division or program, reporting to the Department Administrator or Deputy Director/City Engineer.
• Interpret, provide training, and adhere to City financial policy and procedure, administrative practices, and approval guidelines.
• Apply a working knowledge of a Division or Program budget to assist management with analysis, custom program reports, and financial reports.
• Assist in the development of formal Requests for Proposal and Invitations for Bid for public works projects, prepare contracts, prepare and/or review staff reports.
• Assist with labor compliance, monitor electronic certified payroll, adhere to compliance procedures, and respond to public records requests.
• Process requests for purchase orders including required documentation, act as a gatekeeper for processing vendor invoices, reconcile p-card transactions, and/or supervise staff responsible for these tasks.
• Provide outstanding customer service to the public for a designated Division or program, prepare public communication advisories and/or supervise support staff responsible for these tasks.

• Bachelor's degree in Public Administration and six (6) years progressively responsible municipal management experience or any combination of education and experience that provides equivalent knowledge, skills and abilities.
• Masters degree desirable.
• May require possession of or ability to obtain a valid California driver's license.

• Possess a growth mindset and embrace the One Irvine approach by demonstrating high adaptability, team spirit, flexibility, and accountability.
• Experience supporting multiple projects and programs with various stakeholders.
• Experience in the administration of public agency budgets, grants, and financial reporting.
• Experience developing, implementing, and providing training for new workflows and software programs such as Computerized Maintenance Management Systems, Enterprise Asset Management, or Enterprise Resource Planning.
• Experience with Microsoft Excel creating and utilizing Pivot tables, dashboards, and advanced formulas and functions including V- and X-Lookup.
• Strong customer service background with a personal philosophy and approach to providing outstanding customer service to internal customers and the public, including written and verbal communication to executive management.

The Mission of the Employees of the City of Irvine is to create and maintain a community where people can live, work, and play in an environment that is safe, vibrant, and aesthetically pleasing. We are one team that exists to serve our community in the continual pursuit of a City that offers an exceptional quality of life. The City of Irvine's five values of Humility, Innovation, Empathy, Passion, and Integrity reflect the interests and needs of the community, and the level of service they expect and desire. We are One Irvine through embrace of a team-oriented approach by living our values every day.

The Public Works & Sustainability Department combines the strengths of Administration & Planning, Park Development, Transportation Planning & Mobility, Infrastructure Maintenance & Operations, Capital Project Delivery, and Sustainability & Environmental Initiatives to create a unified approach to infrastructure management and sustainability. City assets include streetscapes, open space, City parks (community and neighborhood), athletic fields, bike trails, roadways, traffic signals, and more. The Capital Improvement Program has an annual delivery of $100 million in capital projects, in addition to the delivery of the globally relevant Great Park. With over 200 dedicated staff across five divisions, we prioritize efficiency, sustainability, and community engagement in all our endeavors. Together, we strive to build and maintain infrastructure that meets the needs of our community while ensuring a sustainable future for generations to come.