What are the responsibilities and job description for the Buyer position at City of Irvine?
This position was reallocated to Grade 11 effective January 28, 2025.
The salary range below reflects this change.
$74,776 - $117,582.40 Annually*
Do you have the desire to make a meaningful impact in a vibrant and diverse community? Join a collaborative workforce committed to serving the City of Irvine.
The Buyer performs a variety of assignments including purchasing equipment, materials, supplies, and services; reviewing bid, RFP and RFQ documents; reviewing and monitoring contracts; and supporting the Purchasing Card program. If you are a customer-focused, analytical, and detailed-oriented purchasing professional who enjoys working in a fast-paced and dynamic team environment, the Buyer position is an excellent opportunity for you.
Your Impact
- Provide professional and technical assistance in the administration and implementation of the City’s procurement and contracts-related activities.
- Facilitate the competitive bidding process, including bid/RFP document review and posting, bid opening, review and summarization.
- Develop, analyze and help draft citywide contracts for assigned departments.
- Receive, examine, and process departmental requests for goods and services, assuring that all applicable laws, regulations, policies, and procedures are followed.
- Purchase supplies, materials, equipment, and services after verifying purchase requisitions are complete, and all applicable accompanying documentation has been submitted, such as proof of successful solicitation process, executed contract, proof of contract compliance e.g. insurance compliance, etc. Issue purchase orders electronically.
- Utilize City’s computerized purchasing/financial system (purchasing and inventory modules), various procurement web-based software applications, as well as the Microsoft suite, including Word, Excel, Outlook, and PowerPoint.
- Evaluate and select appropriate stock inventory suppliers. Negotiate with suppliers regarding price changes, trade discounts, and deliveries. Work with suppliers and City staff to help resolve discrepancies.
- Acquire and maintain an in-depth knowledge and understanding of procurement-related laws, regulations, policies, and procedures, and apply appropriately to work assignments.
- Conduct periodic audits of the City P-Card program.
- Participate on cross-functional process improvement teams.
- Provide technical and procedural training to department representatives.
- May provide purchasing support to the Emergency Management Team when the Emergency Operations Center is activated.
- Find additional information in the Buyer job description.
Best Fit
- Experience in government procurement.
- Experience in the development and administration of public contracts.
- Proven track record of outstanding customer service, situational awareness, communication, and relationship-building skills.
- Strong organizational, interpersonal, and written communication skills.
- Possession of a professional Purchasing credential such as a CPSM (Certified Professional in Supply Management) or CPPB (Certified Professional Public Buyer), or certification in supply chain management, desirable.
Minimum Qualifications
- Associate's degree in Business Administration, Accounting, or related field.
- Three years of experience purchasing a variety of non-manufacturing services, materials, and supplies, or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
Your Team
The Mission of the Employees of the City of Irvine is to create and maintain a community where people can live, work, and play in an environment that is safe, vibrant, and aesthetically pleasing. We are one team that exists to serve our community in the continual pursuit of a City that offers an exceptional quality of life. The City of Irvine’s five values of Humility, Innovation, Empathy, Passion, and Integrity reflect the interests and needs of the community, and the level of service they expect and desire. We are One Irvine through embrace of a team-oriented approach by living our values every day.
The Mission of the Employees of the City of Irvine is to create and maintain a community where people can live, work, and play in an environment that is safe, vibrant, and aesthetically pleasing. We are one team that exists to serve our community in the continual pursuit of a City that offers an exceptional quality of life. The City of Irvine’s five values of Humility, Innovation, Empathy, Passion, and Integrity reflect the interests and needs of the community, and the level of service they expect and desire. We are One Irvine through embrace of a team-oriented approach by living our values every day.
Administrative Services is committed to sound fiscal stewardship in maximizing the City’s ability to deliver high-quality services to the community. The department consists of six areas: Administration, Fiscal Services, Budget and Strategic Planning, Purchasing, Information Technology, and Geographical Information Systems (GIS).
The Process
The selection process will include an oral interview and conduct a background investigation prior to appointment. This recruitment may establish an eligibility list to fill future positions in similar and/or lower classifications within the organization.
The selection process will include an oral interview and conduct a background investigation prior to appointment. This recruitment may establish an eligibility list to fill future positions in similar and/or lower classifications within the organization.
Equal Opportunity Employer
The City of Irvine is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation.
Salary : $74,776 - $117,582
