Vehicle Maintenance Superintendent

The Public Works & Sustainability Department seeks a dynamic Vehicle Maintenance Superintendent. The Vehicle Maintenance Superintendent will direct, manage, supervise and coordinate the activities and operations of Fleet Maintenance, collaborating closely and building relationships with internal departments. The position will oversee a fleet of vehicles and be responsible for vehicle replacement, maintenance program, contract administration, regulatory compliance and the fleet budget. 

This recruitment will establish an eligibility list for this position and may be used to fill future vacancies in similar and/or lower classifications in the organization. The eligibility list will expire on 2/19/2026.

Your Impact

• Plan, direct, and coordinate fleet services, including the service and maintenance of automobiles, trucks, buses, and other gasoline or diesel-powered equipment. Oversee vehicle inspections and repairs, estimate repair costs and time, and ensure compliance with regulatory requirements for vehicles, generators, and fueling stations.
• Develop long- and short-term plans for fleet maintenance operations, including setting strategic goals that align with the City’s mission. Administer the fleet program budget, track costs, and forecast staffing, equipment, and material needs. Monitor expenditures and recommend adjustments as needed.
• Maintain accurate inventory of fleet vehicles in the asset management system. Coordinate vehicle purchase requests with other departments, reviewing specifications and ensuring purchases meet the City's long-term goals. Research vehicle prices and manage the purchase process.
• Administer the citywide preventative maintenance program, scheduling and implementing necessary changes. Ensure fleet compliance with local, state, and federal regulations, including those from the United States Environmental Protection Agency (EPA), California Air Resources Board (CARB), and South Coast Air Quality Management District (SCAQMD).
• Oversee the Alternative Fueled Vehicle (AFV) program, implementing standards and collaborating with regulatory agencies, utilities, and private companies for funding and grants to minimize impact on the City's budget.
• Plan, assign, supervise, and review the work of fleet services staff. Provide staff training, evaluate performance, and ensure adherence to safety standards and regulations. Manage discipline and corrective actions when necessary.
• Direct the work plan for fleet services, assigning tasks and monitoring workflow. Conduct studies to identify inefficiencies and implement process improvements for better service delivery and cost efficiency.
• Ensure accurate record-keeping for vehicle and equipment maintenance, including the use of fleet management software. Oversee the permitting and compliance for underground fuel storage tanks and hazardous materials handling.
• Administer contracts for fleet services, including those for fuel island operations and CNG facilities. Ensure fiduciary oversight and compliance with contract terms.
• Respond to inquiries and resolve complaints regarding fleet services in a timely and courteous manner. Provide reports and updates to management and other departments, ensuring clear communication regarding fleet operations and costs.
• Lead the fleet services team, ensuring that work is completed safely and in compliance with City policies. Provide direction and counsel to staff, resolve issues, and support professional development.
• Experience in Advanced Clean Fleet (ACF) compliance and familiarity with vehicle replacement costs, technology limitations, and infrastructure needs.
• Adopt innovation and foster partnerships within the City to build out an electrical charging infrastructure.
• Analyze market research to identify benefits of an adoption of an electrified fleet.
• Manage CNG, pure electric vehicles, and hybrid vehicles. 
• Possess advanced level knowledge of vehicle construction and methods and techniques of equipment installation and vehicle modification.
• Find additional information in the job description.

Minimum Qualifications

• Bachelor's degree in business management, mechanical engineering or related field.
• Six years increasingly responsible experience, including at least two years supervisory experience, or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
• Possession of a valid California driver's license.

Best Fit

• Strong work ethic.
• Provide excellent customer service and strong communication skills.
• Demonstrates initiative with a can-do attitude and embody the City's values.
• Organized and dependable to meet schedules and deadlines.
• Knowledge of maintenance and repair program operations, including evaluation, management, and organizational practices. 
• Familiar with municipal maintenance principles, hazardous material disposal, specification writing, contract administration, and public works services. Proficient in budgeting, supervision, training, performance evaluation, record keeping, and report preparation. Skilled in office procedures, including word processing, spreadsheets, databases, and applicable software. Knowledgeable of relevant laws, codes, and regulations at the federal, state, and local levels.
• Experienced in vehicle repair, maintenance, fleet electrification, generator upkeep, and industrial safety regulations. Familiar with City policies on fleet rental systems, underground storage tanks, and hazardous waste disposal.
• Ability to coordinate maintenance programs, supervise and evaluate staff, and develop policies and procedures. Skilled in budget preparation and management, planning and organizing work, and meeting deadlines. Capable of representing the City to external entities, working collaboratively with other departments, and communicating effectively in both written and verbal formats. Proficient in handling sensitive inquiries and maintaining professional relationships with the public and colleagues.
• Core functions include fleet operations and acquisitions (vehicle purchase, outfitting, and auction; green flet

Your Team
The Mission of the Employees of the City of Irvine is to create and maintain a community where people can live, work, and play in an environment that is safe, vibrant, and aesthetically pleasing. We are one team that exists to serve our community in the continual pursuit of a City that offers an exceptional quality of life. The City of Irvine’s five values of Humility, Innovation, Empathy, Passion, and Integrity reflect the interests and needs of the community, and the level of service they expect and desire. We are One Irvine through embrace of a team-oriented approach by living our values every day.

The Public Works & Sustainability Department combines the strengths of Administration & Planning, Park Development, Transportation Planning & Mobility, Infrastructure Maintenance & Operations, Capital Project Delivery, and Sustainability &Environmental Initiatives to create a unified approach to infrastructure management and sustainability. City assets include streetscapes, open space, City parks (community and neighborhood), athletic fields, bike trails, roadways, traffic signals, and more. The Capital Improvement Program has an annual delivery of $100 million in capital projects, in addition to the delivery of the globally relevant Great Park. With over 200 dedicated staff across 5 divisions, we prioritize efficiency, sustainability, and community engagement in all our endeavors. Together, we strive to build and maintain infrastructure that meets the needs of our community while ensuring a sustainable future for generations to come.

The Process
The selection process will include an examination and conduct a background investigation prior to appointment. This recruitment may establish an eligibility list to fill future positions in similar and/or lower classifications within the organization. 

Equal Opportunity Employer
The City of Irvine is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation.

Salary : $102,710 - $161,429