What are the responsibilities and job description for the Part-Time Clerical Support Aide II position at City of Jacksonville, FL?
Job Description
Examples of Work
- Receives, processes, records, indexes and/or files varied materials, files, documents, fees, and records.
- Responds to inquiries and complaints from the general public and interprets and explains departmental policies and procedures to customers.
- Gathers information and assists the general public in completing required forms and documents.
- Types correspondence, memoranda, reports, records, orders, and other office documents from sources such as drafts, notes, and other instructions.
- Reviews documents and files for completion and accuracy and routes to proper sources.
- Establishes, retrieves, and maintains records and files.
- Enters information or data to personal computer or computer terminal screen following established procedures.
- Maintains files and documents with coding systems, out-cards, tab guides, and other controlling devices.
- Orders supplies and prepares purchase orders.
- Maintains inventory records and stock for assigned work area.
- Makes written reports and fills out forms as necessary.
- Operates standard office equipment such as a personal computer using word processing, spreadsheet, database, and related software, copier, scanner, and calculator.
- Picks up and/or delivers a variety of mail, documents, materials, and supplies which may require operation of a motor vehicle.
- Greets the public and answers the phone.
- Demonstrates proficiency in the City of Jacksonville’s competencies.
- Performs related work as required.
Knowledge, Skills and Abilities
- Knowledge of office practices and procedures.
- Knowledge of Business English.
- Ability to match names and numbers.
- Ability to file both numerically and alphabetically.
- Ability to communicate effectively.
- Ability to follow oral and written instructions
- Ability to read, understand, and apply job related materials.
- Ability to transcribe legibly and neatly.
- Ability to perform basic mathematical calculations.
- Ability to establish and maintain effective working relationships.
- Ability to operate standard office equipment such as a personal computer using word processing, spreadsheet, database, and related software, copier, scanner, and calculator.
- Dependent upon assignment, ability to operate a motor vehicle or the ability to travel between various locations to meet the assignments of the position.
Open Requirements/Supplemental Information
Ability to read, write and communicate in English.
Must be able to operate a computer utilizing word processing and spreadsheet applications.
One (1) year of education and/or experience in clerical work - preferred.
LICENSING/CERTIFICATION/REGISTRATION:
Depending on assignment, may be required to have a valid driver's license prior to appointment and which must be maintained during employment in this class.
Depending on assignment, must qualify for prior to appointment, obtain, and maintain during employment in this class a City of Jacksonville Certification as a Public Driver.
OTHER REQUIREMENTS:
The probationary period for this class is 6 months.
Depending on assignment, this classification performs safety-sensitive functions and is subject to pre-employment, random and other drug/alcohol testing programs as set forth in the City of Jacksonville’s Drug Free Workplace Policy (0401).
A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. U.S. transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred. Transcripts outside the U.S. must be converted to U.S. standards.
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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.
If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Attention: Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email: VeteransPreference@fdva.state.fl.us
