What are the responsibilities and job description for the Public Works Project Administrator position at City of Jacksonville, FL?
Job Description
Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered "yes" to any of these questions, you need to complete your application now. Work for the city you love!!!
The Public Works Department is actively seeking a Public Works Project Administrator.
Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition, health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.
This position reports to the Public Works Financial and Administration Manager. The primary function of this position is to oversee the administration of Public Works systems and databases. This includes developing processes, writing procedures, validating data, providing formal and informal training and report development.
Examples of Work
- Serves as liaison to ITD for all issues related to MAXIMO/Tivoli, including testing and data validation when system upgrades/enhancements are implemented.
- Provides user support for all Public Works Maximo users by conducting training, writing procedures, developing processes, developing reports, and troubleshooting technical issues with the system.
- Serves as System Administrator for Smartsheet and Resource Management, providing user account maintenance, user support, training and documentation, sheet maintenance, business analysis, process development and report development.
- Serves as System Administrator for OpenGov to the Public Buildings Division, primarily acting as business analyst and liaison between contractor, ITD and Public Works, to provide user account maintenance, training and documentation, data transformation and loading, system configuration, general user support.
- Works with ITD to ensure critical reports such as the Monthly CIP Project status and other custom reports are published and functioning properly.
- Serves as main point of contact and account administrator for JEA accounts, regularly authorizing and facilitating the transfer of contractor accounts to approved COJ accounts. Requires coordination with COJ representatives, JEA representatives, and contractors. Includes but not limited to requesting new water and electric meters through JEA’s proprietary processes.
- Develops reports in Oracle Cloud Enterprise Resource Planning (ERP) application on an as needed basis.
- Works with all areas of the department to implement new technology and systems.
- Uses critical thinking and problem-solving skills to make recommendations for system and process improvements.
- Maintains records needed for budgeting, related to all city owned properties, to include space allocation and floor plans for multi-occupant buildings and electric/water meters.
- Performs other duties as assigned.
Open Requirements/Supplemental Information
- Five (5) years of education and/or experience in database management or a closely related field.
- Experience with Microsoft 365 Suite, including Access and Excel - required.
- A valid driver's license - required.
- Experience with Oracle Cloud, SSRS Report Builder and Maximo/Tivoli - preferred.
A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.coj.net. A work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.
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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.
If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Attention: Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email: VeteransPreference@fdva.state.fl.us
