What are the responsibilities and job description for the Special Assistant/Project Manager position at City of Jacksonville, FL?
Job Description
This position reports to Chief and/or Deputy Chief Administrative Officer in the Mayor’s Office and is responsible for managing projects, research, and analysis.
Examples of Work
- Develops detailed project plans and serves as the point of contact on the project when multiple departments are assigned to the same project to ensure team actions remain on track for assigned deadlines.
- Communicates with the Administration and the departments to keep the project aligned with its intended goals and objectives.
- Measures project performance using appropriate systems, tools and techniques.
- Creates and maintains comprehensive project documentation and adjusts schedules and targets on the project as needs for projects change.
- Ensures projects are organized and on time.
- Prepares correspondence, reports, and communications, and conducts research as appropriate.
- Prepares materials for meetings, drafts and accurate final versions of reports, forms, documents, and memoranda.
- Handles special projects and tracks special initiatives as requested, compiles and analyzes data, studies problems and develops or suggests solutions.
- Reports and escalates to management as needed.
- Provides administrative support to both the Chief Administrative Officer and the Deputy Chief Administrative Officer.
- Analyze and interpret complex data sets to identify trends, patterns, and insights that inform business decisions.
- Collect, clean, and validate data from various sources to ensure accuracy and usability.
- Conduct exploratory data analysis to identify trends, patterns, and areas for improvement.
Knowledge, Skills and Abilities
- Knowledge of basic project management principles and practices.
- Knowledge and use of personal computers, Microsoft Office applications, word processing, project management and presentation skills required.
- Ability to communicate effectively, both verbally and in writing.
- Strong problem solving and analytical skills.
- Ability to plan, schedule, and coordinate in an effective manger, projects involving other city departments and outside agencies in a timely manner.
- Ability to maintain confidentiality.
- Ability to think critically.
Open Requirements/Supplemental Information
- A six year combination of education, training, or experience in public administration, project management, communications or a closely related field.
Preferred:
- Bachelor’s degree.
- Lean Six Sigma black, green or yellow belt.
A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based.
REQUIRED DOCUMENTS:
- Resume
- When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.
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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference
If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Attention: Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email: VeteransPreference@fdva.state.fl.us
Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference
If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Attention: Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email: VeteransPreference@fdva.state.fl.us