Administrative Technician

The City of Jefferson is currently accepting applications for an Administrative Technician for our Public Works Department. This position provides excellent customer service and routine administrative work for the department; processes right-of-way permits, takes minutes for various boards and commissions and covers the front customer service desk when needed. 

Receives and refers callers, answers various inquiries, and provides information on departmental services and functions; maintains appointment schedules in order to provide efficient customer relations.
 
Assists with department business; maintains computer records, prepares reports, agendas, ordinances, resolutions; compiles data for reports; issues permits; tracks correspondence to ensure efficient department operations. Posts notices, attends meetings and takes minutes.

Types correspondence, reports, manuals, and other materials; composes and types letters, notices, and other material in order to provide error free documents.
 
Handles billing and issues invoices in order to ensure efficient department operation; collects fees.
 
Mails, faxes, photocopies, keeps records, makes meeting arrangements, orders supplies, proofreads, and performs other miscellaneous office tasks in order to provide efficient office support.
 

Requires a high school diploma or equivalent and a valid Missouri Driver's license.
 
Physical: Ability to type for two to three hours without interruption, lift up to 25 pounds, sit or stand for extended periods; type at fifty-five words per minute with accuracy. Ability to read documents and computer screens for extended periods.
 
Mental: Ability to concentrate on detailed work and maintain accuracy with constant interruptions; to multitask and transition from one job duty to another with ease. Ability to handle simple mathematical computations. Ability to handle citizen and stressful situations in a calm manner; to handle confidential and sensitive information; communicate effectively orally and in writing; establish and maintain effective working relationships with coworkers, other governmental employees and the general public.
 

Knowledge of administrative practices and procedures and use of office equipment. Ability to make moderately to complex decisions in accordance with established policies and procedures; maintain office records; prepare accurate reports; perform office management details without referral to a supervisor; and knowledge of computers,  Microsoft Office, Excel, Word and databases.
 

Salary : $37,945 - $56,918