What are the responsibilities and job description for the Planning & Research Analyst position at City of Johnson City?
The City of Johnson City, Tennessee is accepting applications for a Planning & Research Analyst in the Police Department. The employee performs high-level professional work related to grant seeking, grant administration, and financial management of grant funds. Work also includes the research and analysis of special projects when required, as well as certain budgetary duties. Does related work as required. The work of this class is normally carried on independently, though specific instruction, authorization, and approvals may be needed or received depending on the nature of the subject matter. The Planning and Research Analyst is directly overseen by the Administrative Lieutenant.
Essential functions of the Position:
- Research available grant funding opportunities and create grant proposals;
- Administer and manage awarded grants and contracts between the Police Department and the grantees; Maintain all required documentation for each grant for audit purposes;
- Maintain working knowledge of county, state, and federal regulations related to grant management;
- Prepare and submit grant amendments (when necessary);
- Reviews and audits summary reports, compiles and analyzes statistical data to distribute internally;
- Complete all grant compliance requirements including Federal Financial Reports (when applicable), Quarterly Claim and Status Reports, and Performance Reports;
- Create and maintain the budgets for all awarded grant funding;
- Submit invoicing or drawdowns for all reimbursement grants;
- Coordinate with Payroll and the Finance Departments to track reimbursements received;
- Schedule overtime details per grant specifications;
- Attend commission meetings to discuss grants (when necessary);
- Process invoices as assigned by the Administrative Major or Lieutenant;
- Assist in the identification and development of new programs, systems, procedures, or equipment to improve the performance of the agency;
- Performs related duties, as assigned.
Required Knowledge, Skills, and Abilities
- Advanced communication skills, both oral and written, including technical writing, proof-reading, editing, copywriting, grant writing, or other equivalent written communication format;
- Comprehensive knowledge of software applications including Word, Excel, Oracle EPM, Oracle Cloud;
- Thorough knowledge of grant funding policies and procedures and applicable local, state, federal, and university regulations;
- Basic knowledge of procedures used by Finance, Purchasing, and the Budget Departments;
- Knowledge of federal, state and/or community funding sources and mechanisms;
- Knowledge of research methods and techniques, programs and funding sources;
- Skill in organizing resources and establishing priorities;
- Ability to manage deadlines;
- Ability to manage multiple projects simultaneously; and
Acceptable Experience and Training: Graduation from a college or university of recognized standing with a Bachelor's Degree in a closely related field preferably supplemented by experience and/or training in budgetary processes and grant writing processes. Familiarity with finance and/or accounting procedures, or any equivalent combination of work experience and education. Pre-employment physical, drug screening and background check required.
EEO/AA
This is a Safety Sensitive position subject to pre-employment, random and reasonable suspicion drug and alcohol testing as allowed by law.
