Police Administrative Assistant (Part-Time)

Salary : $24.00 - $30.00 Hourly

Location : Johnston, IA

Job Type : Part-Time

Job Number : PD_25_PDADMINASSTPT_022025

Department : Police

Opening Date : 02 / 20 / 2025

Closing Date : 3 / 17 / 2025 10 : 00 PM Central

The Administrative Assistant at the Johnston Police Department works with the executive command team to ensure efficient departmental operations. The ideal candidate will assist the Administrative Commander and Chief of Police with various administrative tasks, including correspondence, record-keeping, roster and chart updates, and coordination with other law enforcement agencies. Additionally, this individual will help with the hiring process, handle Freedom of Information Act requests, and assist with travel arrangements for officer training, as well as other duties as assigned.

Experience in administrative processes, and computer software applications, excellent organizational abilities, and professional communications skills are preferred for the ideal candidate. Being a positive contributor and working efficiently in a team environment is a must. While previous law enforcement or government experience is beneficial, it is not required.

This is a part-time position that will be staffed 20-25 hours a week, Monday through Friday. Specific days and hours are to be determined.

Direct all questions to

DEFINITION

Under general supervision, performs a variety of general office, clerical and administrative functions for the Police Department in a fast-paced environment. This is a non-sworn position working under the direction of the Chief of Police or designee. Some discretion is granted for the exercise of judgment and initiative.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this position but are dependent upon the level of skill, ability, and experience of the individual. They are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Performs varied clerical tasks such as data entry, proofreading, electronic filing, typing, and filing.
• Assists public safety building clients, vendors, and visitors and provides appropriate information and / or materials.
• Receives and transmits emergent and non-emergent messages, information, and complaints.
• Composes and types department correspondence utilizing computer programs, software, and equipment; accurately and efficiently enters and updates data into various computer databases, records, and document management systems, and programs; retrieves and compiles information for a variety of reference and statistical reporting purposes.
• Receives and forwards Freedom of Information Act requests and facilitates releases of public information pursuant to supervisory, legal, and / or procedural guidance.
• Processes various incoming payments; distributes / mails necessary reports / receipts and filing records; processes reports of payment via the City's financial software system; ensures compliance with the City's financial management policies and state law.
• Performs confidential duties for Department in a sensitive manner.
• Monitors, documents, and maintains confidential records for compliance with yearly audits, maintains records, files, and reports to include lawful re-dissemination of privileged / confidential information.
• Coordinates services, purchasing and procurement as delegated, and maintenance / service of office equipment.
• Prepares invoices and claims for City Council approval using appropriate department account numbers.
• Aids in the completion of background investigations for hiring, issuance of city permits and liquor licenses, citizen ride-along requests, and others as delegated.
• Interacts with other law enforcement agencies and private and public organizations regarding department related activities.
• Performs Matron / Patron duties as needed in the handling and processing of detainees.
• Provides assistance to other departments in a cordial and professional manner as needed or directed.
• Performs other duties as assigned or required.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

Graduation from high school or GED equivalency and two (2) years of general clerical and / or office experience or substituting post high school education for the experience requirement. Candidates must undergo background investigation and fingerprint screening as well as pre-employment drug screen. Those with felony convictions or crimes involving moral turpitude will not be considered for employment.

SPECIAL REQUIREMENTS AND CERTIFICATIONS

Certified, or able to become certified, to access the IOWA and NCIC systems.

Valid State of Iowa driver's license and be insurable.

WORKING CONDITIONS

Duties are generally performed inside in a secure office setting with occasional bending, lifting light objects generally weighing 10 pounds or less.

The City of Johnston is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the city will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the Employer.

The City of Johnston is committed to a comprehensive employee benefit program that helps our employees stay healthy, feel secure, and maintain a work / life balance.

Detailed information, including coverage and contribution amounts, is available on the City's Employee Benefit Console at The class code log on is CityofJohnston (all one word and case specific).

Employee Benefit Offerings

MEDICAL

The City offers two medical plan options for employees to choose from :

Option 1 : Traditional Wellmark PPO Plan

Premium Contributions vary by employee group - see EBC for additional information

500 single / $1000 family deductible

1500 single / $3000 family Out of Pocket Maximum

25 Primary Care Office Visit Copay

35 Specialist Office Visit Copay

200 Emergency Room Copay (followed by deductible and coinsurance)

Prescription Drug Copays

Tier 1 - $10

Tier 2 - $35

Tier 3 - $50

Biosimilars - $75

Specialty - $100

Option 2 : High Deductible Health Plan with Health Savings Account

The City also makes a monthly contribution to eligible employees participating in a Health Savings Account with the city's banking partner.

Employee Only - $100

Employee Spouse - $130

Employee Children - $130

Family - $175

2500 Single / $5000 Family deductible

2500 Single / $5000 Family Out of Pocket maximum

DENTAL

Delta Dental of Iowa PPO - Checkups Plus

Annual Deductible - $15 employee only, $45 family

Preventive Care - 100%, deductible waived

Basic Coverage - 90 / 10 after deductible

Major Coverage - 50 / 50 after deductible

Annual Maximum - $1500

Short-Term and Long-Term Disability - Including Tax Choice

City pays 100% of the monthly premium for these coverages.

Tax Choice - choose annually to pay tax on the premium to receive tax free benefit payment.

Life and AD&D Insurance

City pays 100% of the monthly premium

1x salary coverage

Spousal coverage is also available in $5000 increments to a $100,000 max (not to exceed employee's coverage) Guarantee issue of $10,000

Child(ren) coverage is available in $2500 increments to a max of $10,000

IPERS / 457 Deferred Compensation Plan

Voya RIC

Vision

Voluntary coverage - Delta Vision EyeMed

Employer paid through Employee & Family Resources Employee Assistance Program. Offers online, in-person, or telephone consultations with experienced counselors on a variety of topics.

Symetra Accident & Critical Ilness

Voluntary coverage

Salary : $100,000 - $300,000